At a Glance
- Tasks: Manage invoices, payments, and supplier reconciliations while supporting the accounts team.
- Company: Join MFG, a growing company focused on exceptional service and innovation.
- Benefits: Enjoy life insurance, enhanced pension, training opportunities, and employee recognition.
- Other info: Great career development opportunities in a supportive environment.
- Why this job: Be part of a dynamic team and contribute to exciting growth plans.
- Qualifications: Experience in accounting processes and strong Excel skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Purchase Ledger Clerk role is responsible for the timely and accurate preparation and loading of all invoices and credit notes onto the ledger, the allocation of all payments and the reconciliation of supplier statements to the ledger. Reporting to a Purchase Ledger Team Lead, you are required to effectively communicate and co‑ordinate with Regional Managers, Accounts Department, senior MFG Management, and all other head office departments and personnel. The Purchase Ledger Clerk will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Purchase Ledger Clerk may also be required to assist other departments with financial and administrative activities from time to time. In the medium term, the Purchase Ledger Clerk should be looking to take a more active role in suggesting improvements on efficiencies.
Accountabilities
- Ensuring all invoices/credit notes are appropriately approved in line with the approval matrix, within agreed deadlines and payment terms.
- To accurately code and post all invoices/credit notes.
- To ensure that all payments are correctly allocated.
- To ensure that all Purchase Ledger accounts are reconciled with supplier statements/payments, chasing supplier’s invoices and resolving any discrepancies.
- To manage the historic Purchase Ledger – regularly investigating and clearing debit balances and other outstanding historic items.
- Assist with month end processes.
- Process expenses in line with the company’s expense policy and to ensure employees’ expense reimbursements are made in time.
Key Competencies
- Proactively using initiative to answer queries from both internal and external sources in order to solve their problems in a timely manner.
- Determine and define work priorities, keeping your college/line manager informed, in order to maximise the use of your time and ensure the most urgent work is carried out prior to anything else.
- Maintain confidentiality in respect of work being undertaken or in relation to which you become aware.
- Willingness to work well in a team; encourages and adopts team goals, understands and appreciates others’ roles, learns from others, actively encourages teamwork by providing support and assistance to others.
- Communicates clearly and concisely both orally and in writing, listens actively to others and handles disagreements and conflicts effectively.
Knowledge & Skills
- An understanding of the trading accounting process and accounting reconciliation techniques.
- Intermediate Excel and accounts package experience, ideally Netsuite.
- Accustomed to processing in a high‑volume environment.
- Effective communication skills – verbal, electronic and written.
- Excellent organisational skills with the ability to prioritise tasks and to work to deadlines.
- Ability to achieve targets whilst maintaining accuracy.
- Analytical and problem‑solving skills.
- Having a “can do” attitude and a flexible approach to achieving team priorities.
- Willingness to learn and develop.
Benefits
- Life Insurance
- Enhanced Pension Scheme
- Employee Assistance Programme
- Training & Development
- Employee Recognition Scheme
- Online Discounts
VacancyTitle: Purchase Ledger Clerk employer: Motor Fuel Group
MFG is an exceptional employer that fosters a supportive and collaborative work culture, where employees are encouraged to take initiative and contribute to the company's growth. With a strong focus on employee development, MFG offers comprehensive training opportunities, competitive benefits including an enhanced pension scheme and life insurance, and a recognition programme that celebrates outstanding performance. Located in St Albans, the company provides a unique blend of a family-like atmosphere while being part of a rapidly expanding organisation, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land VacancyTitle: Purchase Ledger Clerk
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills, especially those related to finance and teamwork.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace VacancyTitle: Purchase Ledger Clerk
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchase Ledger Clerk role. Highlight your experience with invoicing, reconciliation, and any relevant software like Netsuite. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills:Since this role involves coordinating with various departments, it's crucial to showcase your communication skills. Use clear and concise language in your application to demonstrate that you can effectively convey information.
Highlight Your Problem-Solving Abilities:We love a candidate who can think on their feet! Include examples of how you've tackled discrepancies or improved processes in previous roles. This will show us you're proactive and ready to take on challenges.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Motor Fuel Group
✨Know Your Numbers
Brush up on your understanding of the trading accounting process and reconciliation techniques. Be ready to discuss how you’ve handled invoices, credit notes, and reconciliations in previous roles. This will show that you’re not just familiar with the tasks but also confident in executing them.
✨Excel Skills Matter
Since intermediate Excel skills are a must, make sure you can demonstrate your proficiency. Prepare to talk about specific functions or tools you've used in Excel that relate to managing high volumes of data, like pivot tables or VLOOKUPs. If you have experience with Netsuite, highlight that too!
✨Communication is Key
You’ll need to effectively communicate with various departments, so practice articulating your thoughts clearly. Think of examples where you’ve resolved conflicts or answered queries from colleagues or suppliers. This will showcase your ability to maintain professionalism and clarity under pressure.
✨Show Initiative
The role requires a proactive approach, so come prepared with ideas on how to improve efficiencies in the purchase ledger process. Think about past experiences where you’ve suggested improvements or taken the lead on a project. This will demonstrate your willingness to contribute positively to the team.
