VacancyTitle: Purchase Ledger Clerk in St Albans

The Purchase Ledger Clerk role is responsible for the timely and accurate preparation and loading of all invoices and credit notes onto the ledger, the allocation of all payments and the reconciliation of supplier statements to the ledger. Reporting to a Purchase Ledger Team Lead, you are required to effectively communicate and co‑ordinate with Regional Managers, Accounts Department, senior MFG Management, and all other head office departments and personnel.

The Purchase Ledger Clerk will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Purchase Ledger Clerk may also be required to assist other departments with financial and administrative activities from time to time. In the medium term, the Purchase Ledger Clerk should be looking to take a more active role in suggesting improvements on efficiencies.

Accountabilities

• Ensuring all invoices/credit notes are appropriately approved in line with the approval matrix, within agreed deadlines and payment terms.
• To accurately code and post all invoices/credit notes.
• To ensure that all payments are correctly allocated.
• To ensure that all Purchase Ledger accounts are reconciled with supplier statements/payments, chasing supplier’s invoices and resolving any discrepancies.
• To manage the historic Purchase Ledger – regularly investigating and clearing debit balances and other outstanding historic items.
• Assist with month end processes.
• Process expenses in line with the company’s expense policy and to ensure employees’ expense reimbursements are made in time.

Key Competencies

• Proactively using initiative to answer queries from both internal and external sources in order to solve their problems in a timely manner.
• Determine and define work priorities, keeping your college/line manager informed, in order to maximise the use of your time and ensure the most urgent work is carried out prior to anything else.
• Maintain confidentiality in respect of work being undertaken or in relation to which you become aware.
• Willingness to work well in a team; encourages and adopts team goals, understands and appreciates others’ roles, learns from others, actively encourages teamwork by providing support and assistance to others.
• Communicates clearly and concisely both orally and in writing, listens actively to others and handles disagreements and conflicts effectively.

Knowledge & Skills

• An understanding of the trading accounting process and accounting reconciliation techniques.
• Intermediate Excel and accounts package experience, ideally Netsuite.
• Accustomed to processing in a high‑volume environment.
• Effective communication skills – verbal, electronic and written.
• Excellent organisational skills with the ability to prioritise tasks and to work to deadlines.
• Ability to achieve targets whilst maintaining accuracy.
• Analytical and problem‑solving skills.
• Having a “can do” attitude and a flexible approach to achieving team priorities.
• Willingness to learn and develop.

Benefits

• Life Insurance
• Enhanced Pension Scheme
• Employee Assistance Programme
• Training & Development
• Employee Recognition Scheme
• Online Discounts