At a Glance
- Tasks: Manage invoices, payments, and supplier statements while supporting the accounts team.
- Company: Join a dynamic company focused on growth and innovation in the fuel sector.
- Benefits: Enjoy life insurance, enhanced pension, training opportunities, and employee recognition.
- Other info: Collaborative environment with opportunities to suggest improvements and grow your career.
- Why this job: Be part of a team that values your input and offers career development.
- Qualifications: Experience with accounting processes and strong Excel skills are essential.
The predicted salary is between 25000 - 30000 £ per year.
The Purchase Ledger Clerk role is responsible for the timely and accurate preparation and loading of all invoices and credit notes onto the ledger, the allocation of all payments and the reconciliation of supplier statements to the ledger. Reporting to a Purchase Ledger Team Lead, you are required to effectively communicate and co‑ordinate with Regional Managers, Accounts Department, senior MFG Management, and all other head office departments and personnel.
The Purchase Ledger Clerk will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Purchase Ledger Clerk may also be required to assist other departments with financial and administrative activities from time to time. In the medium term, the Purchase Ledger Clerk should be looking to take a more active role in suggesting improvements on efficiencies.
Accountabilities- Ensuring all invoices/credit notes are appropriately approved in line with the approval matrix, within agreed deadlines and payment terms.
- To accurately code and post all invoices/credit notes.
- To ensure that all payments are correctly allocated.
- To ensure that all Purchase Ledger accounts are reconciled with supplier statements/payments, chasing supplier’s invoices and resolving any discrepancies.
- To manage the historic Purchase Ledger – regularly investigating and clearing debit balances and other outstanding historic items.
- Assist with month end processes.
- Process expenses in line with the company’s expense policy and to ensure employees’ expense reimbursements are made in time.
- Proactively using initiative to answer queries from both internal and external sources in order to solve their problems in a timely manner.
- Determine and define work priorities, keeping your college/line manager informed, in order to maximise the use of your time and ensure the most urgent work is carried out prior to anything else.
- Maintain confidentiality in respect of work being undertaken or in relation to which you become aware.
- Willingness to work well in a team; encourages and adopts team goals, understands and appreciates others’ roles, learns from others, actively encourages teamwork by providing support and assistance to others.
- Communicates clearly and concisely both orally and in writing, listens actively to others and handles disagreements and conflicts effectively.
- An understanding of the trading accounting process and accounting reconciliation techniques.
- Intermediate Excel and accounts package experience, ideally Netsuite.
- Accustomed to processing in a high‑volume environment.
- Effective communication skills – verbal, electronic and written.
- Excellent organisational skills with the ability to prioritise tasks and to work to deadlines.
- Ability to achieve targets whilst maintaining accuracy.
- Analytical and problem‑solving skills.
- Having a “can do” attitude and a flexible approach to achieving team priorities.
- Willingness to learn and develop.
- Life Insurance
- Enhanced Pension Scheme
- Employee Assistance Programme
- Training & Development
- Employee Recognition Scheme
- Online Discounts
VacancyTitle: Purchase Ledger Clerk in St Albans employer: Motor Fuel Group
MFG is an exceptional employer that fosters a supportive and collaborative work culture, where employees are encouraged to take initiative and contribute to the company's growth. With a strong focus on employee development, MFG offers comprehensive training opportunities, a generous benefits package including life insurance and an enhanced pension scheme, and a commitment to recognising and rewarding outstanding performance. Located in St Albans, this role as a Purchase Ledger Clerk not only provides a chance to engage with various departments but also allows for meaningful contributions towards the company's ambitious expansion plans.
StudySmarter Expert Advice🤫
We think this is how you could land VacancyTitle: Purchase Ledger Clerk in St Albans
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at MFG or similar companies. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by practising common questions related to the Purchase Ledger Clerk role. Think about how your skills in invoicing, reconciliation, and communication can shine through during the conversation.
✨Tip Number 3
Show off your Excel skills! If you’ve got experience with accounts packages like Netsuite, make sure to highlight that in discussions. It’s a great way to demonstrate your fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace VacancyTitle: Purchase Ledger Clerk in St Albans
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchase Ledger Clerk role. Highlight your experience with invoicing, reconciliation, and any relevant software like Netsuite. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your proactive approach and how you can contribute to improving efficiencies in the accounts department.
Show Off Your Communication Skills:Since this role involves liaising with various departments, make sure to showcase your communication skills in your application. Whether it's through clear writing or examples of teamwork, we want to see how you connect with others.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Motor Fuel Group
✨Know Your Numbers
Brush up on your accounting knowledge, especially around the trading accounting process and reconciliation techniques. Be ready to discuss how you’ve handled invoices and credit notes in previous roles, as this will show your familiarity with the Purchase Ledger Clerk responsibilities.
✨Excel Skills Are Key
Since intermediate Excel skills are a must, make sure you’re comfortable with functions like VLOOKUP, pivot tables, and data analysis. You might even want to prepare a few examples of how you've used Excel to streamline processes or solve problems in past jobs.
✨Communication is Crucial
Prepare to demonstrate your effective communication skills. Think of examples where you’ve successfully resolved discrepancies or collaborated with different departments. Being able to articulate your thoughts clearly will show that you can handle the coordination required in this role.
✨Show Your Initiative
The company values proactive problem-solving, so come prepared with ideas on how you could improve efficiencies in the Purchase Ledger process. This shows that you’re not just looking to fill a role but are genuinely interested in contributing to the team’s success.
