Purchase Ledger Clerk in St Albans

The Purchase Ledger Clerk role is responsible for the timely and accurate preparation and loading of all invoices and credit notes onto the ledger, the allocation of all payments and the reconciliation of supplier statements to the ledger. Reporting to a Purchase Ledger Team Lead, you are required to effectively communicate and co-ordinate with Regional Managers, Accounts Department, senior MFG Management, and all other head office departments and personnel. The Purchase Ledger Clerk will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Purchase Ledger Clerk may also be required to assist other departments with financial and administrative activities from time to time. In the medium term, the Purchase Ledger Clerk should be looking to take a more active role in suggesting improvements on efficiencies.

MAIN ACCOUNTABILITIES

• Ensuring all Invoices/Credit Notes are appropriately approved in line with the approval matrix, within agreed deadlines and payment terms.
• To accurately code post all Invoices/Credit Notes.
• To ensure that all Payments are correctly allocated.
• To ensure that all Purchase Ledger Accounts are reconciled with supplier statements/payments, chasing supplier’s invoices and resolving any discrepancies.
• To manage the historic Purchase Ledger – regularly investigating and clearing Debit Balances and other outstanding historic items.
• Assist with Month end processes.
• Process Expenses in line with the company’s expense policy and to ensure employees' expense reimbursements are made in time.

KEY COMPETENCIES

• Proactively using initiative to answer queries from both internal and external sources in order to solve their problems in a timely manner.
• Determine and define work priorities, keeping your colleagues/line manager (management) informed, in order to maximise the use of your time and ensure that the most urgent work is carried out prior to anything else.
• Maintain confidentiality in respect of work being undertaken or in relation to which you become aware.
• Willingness to work well in a team; encourages and adopts team goals, understands and appreciates others' roles, learns from others, actively encourages teamwork by providing support and assistance to others.
• Communicates clearly and concisely both orally and in writing, listens actively to others and handles disagreements and conflicts effectively.

KNOWLEDGE & SKILLS REQUIRED

• Previous Purchase Ledger experience.
• An understanding of the trading accounting process and accounting reconciliation techniques.
• Intermediate Excel and accounts package experience, ideally Netsuite.
• Accustomed to processing in a high-volume environment.
• Effective communication skills; verbal, electronic and written.
• Excellent organisational skills with the ability to prioritise tasks and to work to deadlines.
• Ability to achieve targets whilst maintaining accuracy.
• Analytical and problem-solving skills.
• Excellent numeracy skills.
• Having a “can do” attitude and a flexible approach to achieving team priorities.
• Willingness to learn and develop.

The Company

MFG is committed to being a great place to work. We are very proud of what we do and are continually striving to be better. At MFG, we encourage our people to take responsibility, embrace change and challenge the norms. We have a culture of striving to deliver the best service to our customers while also bringing out the best in our people. We recognise the strength of teamwork and we celebrate our successes together. Our people are rewarded well for their efforts, recognising the valuable contribution that everyone makes to our business.

The Benefits

• Private Healthcare
• Life Insurance
• Enhanced Pension Scheme
• Employee Assistance Programme
• Training & Development
• Employee Recognition Scheme
• Volunteer Days
• Online Discounts