At a Glance
- Tasks: Manage invoices, payments, and supplier statements with precision and efficiency.
- Company: Join a dynamic team in a supportive and collaborative environment.
- Benefits: Enjoy competitive pay, flexible hours, and opportunities for growth.
- Other info: Great chance to develop your finance skills and advance your career.
- Why this job: Be a key player in financial operations and drive improvements.
- Qualifications: Attention to detail and strong communication skills are essential.
The predicted salary is between 25000 - 30000 £ per year.
The Purchase Ledger Clerk role is responsible for the timely and accurate preparation and loading of all invoices and credit notes onto the ledger, the allocation of all payments and the reconciliation of supplier statements to the ledger. Reporting to a Purchase Ledger Team Lead, you are required to effectively communicate and co‑ordinate with Regional Managers, Accounts Department, senior MFG Management, and all other head office departments and personnel. The Purchase Ledger Clerk will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Purchase Ledger Clerk may also be required to assist other departments with financial and administrative activities from time to time. In the medium term, the Purchase Ledger Clerk should be looking to take a more active role in suggesting improvements on efficiencies.
Accountabilities
- Ensuring all invoices/credit notes are appropriately approved in line with the approval matrix, within agreed deadlines and payment terms.
- To accurately code and post all invoices/credit notes.
- To ensure that all payments are correctly allocated.
- To ensure that all Purchase Ledger accounts are reconciled with supplier statements/payments, chasing supplier’s invoices and resolving any discrepancies.
- To manage the historic Purchase Ledger – regularly investigating and clearing debit balances and other outstanding historic items.
- Assist with month end processes.
- Process expenses in line with the company’s expense policy and to ensure employees’ expense reimbursements are made in time.
Key Competencies
- Proactively using initiative to answer queries from both internal and external sources in order to solve their problems in a timely manner.
- Determine and define work priorities, keeping your college/line manager informed, in order to maximise the use of your time and ensure the most urgent work is carried out prior to anything else.
- Maintain confidentiality in respect of work being undertaken or in relation to which you become aware.
- Willingness to work well in a team; encourages and adopts team goals, understands and appreciates others’ roles, learns from others, actively encourages teamwork by providing support and assistance to others.
- Communicates clearly and concisely both orally and in writing, listens actively to others and handles disagreements and conflicts effectively.
Purchase Ledger Clerk employer: Motor Fuel Group
As a Purchase Ledger Clerk with us, you will join a dynamic and supportive work environment that values collaboration and innovation. We offer competitive benefits, opportunities for professional growth, and a culture that encourages you to take initiative in improving processes. Located in a vibrant area, our company fosters a sense of community and teamwork, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Clerk
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work in finance or accounts. A friendly chat can lead to job opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to purchase ledger tasks. Show us you know your stuff about invoice processing and reconciliation – it’ll make you stand out!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer’s mind and show us you’re genuinely interested in the role.
✨Tip Number 4
Apply through our website for the best chance at landing that Purchase Ledger Clerk position. We love seeing candidates who take the initiative to connect directly with us!
We think you need these skills to ace Purchase Ledger Clerk
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchase Ledger Clerk role. Highlight your experience with invoicing, payment allocation, and reconciliation. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your proactive approach and any relevant experience that shows you can handle the responsibilities outlined in the job description.
Show Off Your Communication Skills:Since this role involves liaising with various departments, make sure to showcase your communication skills in your application. We love candidates who can clearly express their thoughts and work well with others!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Motor Fuel Group
✨Know Your Numbers
As a Purchase Ledger Clerk, you'll be dealing with invoices and payments all day long. Brush up on your financial terminology and be ready to discuss how you’ve handled similar tasks in the past. Be specific about your experience with coding and posting invoices, as well as reconciling accounts.
✨Show Your Communication Skills
This role requires effective communication with various departments. Prepare examples of how you've successfully communicated with team members or external suppliers to resolve issues. Highlight your ability to listen actively and handle conflicts, as these skills will be crucial in your new role.
✨Demonstrate Initiative
Employers love candidates who can take the initiative. Think of times when you suggested improvements or efficiencies in previous roles. Be ready to share these examples during your interview to show that you're proactive and willing to contribute to the team's success.
✨Be Team-Oriented
Since teamwork is key in this position, come prepared to discuss how you’ve worked collaboratively in the past. Share instances where you supported colleagues or contributed to team goals. This will show that you understand the importance of working well with others and can fit into their company culture.
