Programme Coordinator

Are you passionate about improving employment outcomes for young people from underserved backgrounds?

Do you enjoy organising and undertaking tasks to ensure projects run smoothly?

Then this position might just be for you!

Summary

This is a new and exciting role within our Programmes team at Motivez. You will be working closely with our Programme & Community team and global employers such as Salesforce, Google, PwC and Johnson & Johnson to plan, deliver and evaluate our grassroots and employability programmes (i.e. Application Season and Sustainable London). You will be responsible for supporting the recruitment of young people to our programmes and ensuring the highest possible standard of delivery for our community of young people. We’re looking for someone comfortable with organising, managing and analysing data and finding creative ways of engaging with programme participants and stakeholders. The role also presents the opportunity to work with some of the world’s largest employers as they join us to attract and engage their early-career STEM talent.

About Motivez

Motivez is an ambitious organisation led by young people that exists to address the world’s biggest problems through the next generation of underrepresented STEM leaders. We do this through:

• Grassroots programmes where we take young people aged 14-16 on a journey to solve local problems surrounding sustainability and become future STEM leaders
• Employability programmes to coach thousands of young people aged 16 – 25 into the world of work with intimate workshops and relatable role models
• A recruitment arm to help employers attract and engage underrepresented talent

Responsibilities

Programme Co-ordination & Delivery

• Provide high-level coordination and administrative support to deliver programme objectives, activities and milestones on time to a high standard
• Contribute to content ideation for programme curriculums
• Coordinate and host project meetings, training sessions and workshops including travel and expenses for external team e.g. guest speakers, facilitators and mentors as required
• Support with session delivery and facilitation, particularly on grassroots and employability outputs
• Lead on asset management of programme materials including tech, stationary and banners etc.

Recruitment & Stakeholder Engagement

• Support outreach and recruitment of educational institutions (schools/colleges/universities etc) and young people ensuring programme objectives are met
• Source and onboard credible STEM speakers, facilitators and mentors aligned with programme goals
• Regularly liaise with stakeholders including corporate partners, educational intuition leads, guest speakers, facilitators and mentors
• Maintain positive relationships with stakeholders through timely updates
• Engage with internal and external community groups on social media to foster a sense of belonging and expand scope of participation

Onboarding & Compliance

• Adhere to the Safeguarding policies and escalate safeguarding concerns to the Designated Safeguarding Team
• Support with onboarding of externals ensuring safeguarding checks and consent procedures are followed

Monitoring & Evaluation

• Initiate and maintain project documentation, tracking tools and project management systems
• Contribute to impact reporting for the internal team and support the Programmes Team with data collection, evaluation and data analysis for external reports
• Identify areas for process improvement and feed into programme iterations

Finance & Procurement

• Collate programme-related invoices for facilitators, guest speakers, mentors and delivery partners
• Raise any financial queries with the Programme Manager (PM) promptly

Content & Marketing Collaboration

• Lead on newsletter outputs for various stakeholders: partners, educational institutions, young people, mentors etc.
• Support the Marketing team with relevant programme content and success stories, including newsletter outputs
• Assist in gathering media content during programmes for internal and external use

About you

• A strong communicator with experience working in youth development, events, education or outreach
• Excellent IT skills, capable of using all Microsoft Office packages, Google Suite, Adobe Acrobat, Canva, survey tools, web-based datasets and CRMS
• Confident in working with an array of stakeholders from young people to corporate partners
• Comfortable with data and reporting tools, and open to learning digital project management systems
• Passionate about equity, inclusion and helping young people reach their potential
• Proactive individual who takes initiative and thrives in a mission-driven environment
• Excellent organisational and administrative skills with an ability to manage multiple tasks and prioritise a busy workload and schedule to meet competing or demanding deadlines

What we Offer

• Salary: £27,000 – 30,000 dependent on experience (Pro-rata)
• The opportunity to take real ownership and work with a set of extraordinarily talented, dedicated and fun young professionals in an early-stage startup
• A strong commitment to your career progression with regular 1:1 coaching and reviews
• An upskilling budget to aid your personal and professional development
• A range of flexible working arrangements, including flexi-time, time off in lieu (TOIL), remote working
• Regular team socials

Start Date: June/July 2025

Location: London (Hybrid)

Next Steps

Please send a CV and cover letter (including a bit about yourself, why you are the right fit based on the criteria and answer to the question below) to contactus@motivez.co.uk.

• Competency Question 1: Please give an example of a situation where you have improved the quality of a programme or project. Please provide details of the steps, processes and impact achieved

If the first stage of the application is successful, you will be invited to a 2-stage interview process followed by enhanced DBS Checks and references.

The closing date for receipt of applications is 23:59pm on Thursday 12th June 2025. Candidates will be interviewed on a rolling basis, and we may appoint a candidate before the closing date. Early applications are strongly encouraged.

We welcome applications from all suitably qualified persons and all hires will be made on merit. We are seeking to ensure a diverse workforce and welcome applicants from ethnic minority groups who are currently under-represented at this level in the organisation.