Learning & Development Administrator (#703)

Our Core Values are at the heart of who we are, and everything we do….People. Planet. Product. Motive Offshore Group specialises in the design, manufacture, rental, and inspection of marine and lifting equipment and are committed to delivering sustainable, innovative and multisector solutions. We require highly skilled individuals to be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, particularly with the low carbon and energy transition areas. Most importantly, our People are our most valuable asset here at the Motive Offshore Group. We are committed to fostering an inclusive, innovative, and collaborative workplace where everyone feels respected, supported, and empowered to achieve their full potential. We celebrate diversity in all its forms and are dedicated to creating a culture of equity and belonging.

About the role:

• Location: Aberdeenshire
• Hours: Full-time

The Learning & Development Administrator will provide administrative support for learning and development activities across the organisation. The role responds to learning enquiries, arranges training, maintains accurate training and competency records, updates learning systems, monitors training deadlines and prepares routine reports. The role also supports induction activities and helps ensure learning records and processes are accurate, organised and audit ready.

This is an opportunity to build a career in Learning & Development while gaining hands-on experience across a wide range of activities, from coordinating training and supporting learning systems to helping deliver initiatives that make a real difference to our people. You'll work closely with colleagues across the business, develop valuable skills in a supportive environment, and play an important role in creating a positive learning experience for everyone at Motive.

About the team:

Reporting to our Learning & Development Manager, you’ll join a small, dedicated L&D team committed to keeping everyone at Motive connected and supporting the business in making the difference it strives to achieve. Through Learning and Development, our mission is to equip our people with the knowledge, skills and opportunities they need to grow and succeed.

Responsibilities:

• People: Adopt and promote the Motive Offshore Group People Values, ensuring their use is embedded throughout. Be a positive ambassador for Motive Offshore Group Ltd.
• Stakeholder Management: Provide first-line support for learning and development queries from employees and managers. Support the administration of employee induction and onboarding learning activities. Assist with the preparation of learning materials, training resources and course documentation.
• Communication and Relationship Building: Strong customer service skills with the ability to build positive working relationships.
• Planet: Lead by example in setting the highest possible standards in the promotion of People Values, HSEQ procedures and best practice, ensuring compliance to the Motive Offshore Group HSEQ Policy, procedures, standards and regulatory obligations. Adhere to and participate in company-wide sustainability policies, procedures and initiatives as they are developed to support our Net Zero objectives.
• Product: Provide administrative support for learning and development activities across the organisation. Coordinate training bookings, joining instructions, venue arrangements and learner communications for internal and external training. Maintain the company training calendar, ensuring learning activities are accurately scheduled and communicated. Liaise with external training providers to arrange bookings and manage training administration.
• Systems and Records: Update and maintain employee training records, competency records and learning management systems (LMS), ensuring information is accurate, complete and up to date. Record completed training, qualifications and certifications, ensuring relevant documentation is securely stored. Ensure records and documentation are maintained to an audit-ready standard.
• Compliance and Reporting: Monitor training expiry dates and issue reminders to employees and managers. Produce reports on training attendance, completion rates and compliance.
• Financial and Administrative Support: Raise purchase requisitions and purchase orders for training activities and support the processing of invoices.
• Continuous Improvement: Support the Learning and Development team with projects and continuous improvement initiatives as required.

Required skills / knowledge:

• Experience in an administrative role, ideally within learning and development, training or human resources.
• Experience using learning management systems (LMS) or other business systems would be advantageous.
• Experience using Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong attention to detail and commitment to maintaining accurate records.
• Excellent organisational skills with the ability to manage multiple tasks and priorities.
• Ability to work independently while contributing effectively as part of a team.
• A proactive and flexible approach to work.

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible. Every region we operate in brings their own wonderful cultures and ways of working. As a global business, you will become colleagues with people not only in the UK, but also in Singapore, the UAE, Norway, Brazil and in the US.

You can look forward to becoming part of our people-centred approach that sees us work closely together, supporting clients and projects in multiple countries across the world. People are at the heart of everything we do and we’re incredibly proud of the development opportunities that many of our staff have benefitted from.

At Motive, we believe in growing together. We are One Team, One Motive, and your journey is part of our shared success.

Alongside this, you’ll get:

• Enhanced Annual Leave - 34 days holiday per annum
• Employer Pension contribution
• Healthcare Cash Plan and Employee Assistance Programme
• Life Assurance equal to 3 x salary
• Long Service Awards
• One days paid leave per year for volunteering to support a charity
• Employee Referral Scheme
• Gym Membership
• Electric Car Scheme
• Eligibility for a Costco membership

How to Apply & what happens next:

You can apply by sending us a CV with any supporting documents telling us why you’d like to work with us at Motive Offshore Group. Once we’ve reviewed your application, we’ll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at Motive Offshore Group, email us at recruitment@motive-offshore.com.

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