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For Companies At a Glance
- Tasks: Support the founder with inbox management, recruitment, financial admin, and various operational tasks.
- Company: MotivatePT empowers women through personal training, focusing on wellness and confidence.
- Benefits: Enjoy flexible part-time hours, remote work options, and opportunities for growth.
- Why this job: Join a dynamic startup where your contributions directly impact women's lives and wellness.
- Qualifications: Organised, detail-oriented, and experienced in supporting leaders in fast-paced environments.
- Other info: Part-time role with occasional team meetups in London; salary is £28,000 pro rata.
The predicted salary is between 16800 - 22400 £ per year.
About MotivatePT
At MotivatePT, we’re on a mission to help women transform their wellness from the inside out. We empower women in their 30s, 40s, and 50s to feel strong, confident, and energized through 1:1 personal training, online and in person. We’re not just a fitness platform — we’re a movement that understands the unique needs of women at every stage of life. We’re growing fast, building something truly special, and we’re looking for a brilliant part-time Executive & Financial Assistant to join our small but mighty team and work directly with our founder.
The Role
This is an exciting opportunity for someone who thrives in a fast-paced, ever-changing environment and wants to play a crucial role in a dynamic startup. You’ll work closely with our founder, ensuring the operational side of the business runs smoothly, while keeping her organised, focused, and free to build the brand and business further. This is a varied and hands-on role, ideal for someone who loves wearing multiple hats and getting stuck into everything from inbox management to financial admin and recruitment coordination. If you’re detail-obsessed, calm under pressure, and thrive in a supportive role where no two days are the same — we want to hear from you!
Key Responsibilities
- Founder support: Manage the founder’s inbox and calendar, assist with task prioritisation, scheduling, and follow-ups
- Inbox management: Dive into shared team inboxes to support customer queries and keep operations flowing
- Recruitment coordination: Schedule interviews, keep our hiring pipeline organised, liaise with candidates, and ensure smooth onboarding processes
- Financial admin: Support with monthly tasks including invoice collection and entry into Xero
- Organise and coordinate trainer payments
- Track and maintain financial records and documentation
- Operations: Learn the ins and outs of how MotivatePT runs and step in to support across various departments when needed
- Ad hoc projects: Assist the founder with visibility and brand growth initiatives, which may include organising content shoots, liaising with partners, or managing small marketing tasks
Who You Are
- Incredibly organised, with a sharp eye for detail
- Experience supporting busy founders or senior leaders in a startup or small business
- Calm, reliable, and efficient, even when juggling multiple tasks
- Confident working with tools like Google Workspace, Slack, Notion, and ideally Xero
- Financially literate – you’re comfortable with numbers and financial admin
- Proactive, solutions-focused, and comfortable wearing many hats
- Passionate about growth – your own, and the business’s
- Based in the UK and happy to come to occasional in-person team days
Why Join Us?
MotivatePT is a startup where your work truly matters. You’ll be part of a warm, ambitious, and female-led company that champions wellness, balance, and making a difference in women’s lives. You’ll grow with the company and have the opportunity to shape your role as we scale. And the opportunity to progress if you do well.
Details
- Hours: Part-time (3-4 days per week, flexibility offered)
- Salary: £28,000 pro rata
- Remote-first with occasional London office meetups
- Start date: As soon as possible
To Apply:
Send your CV and a short cover note (or video, if you prefer!) to kira@motivatept.co.uk explaining why you’d be a great fit for this role and what excites you about working with us at MotivatePT. We will not respond to candidates that fail to follow these instructions.
Founder’s Assistant & Operations Coordinator (London Area) employer: Motivatept
Contact Detail:
Motivatept Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Founder’s Assistant & Operations Coordinator (London Area)
✨Tip Number 1
Familiarise yourself with the wellness and fitness industry, particularly focusing on women's health. Understanding the unique challenges and needs of women in their 30s, 40s, and 50s will help you connect with the mission of MotivatePT and demonstrate your passion during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Be ready to discuss specific tools you've used, like Google Workspace or Notion, to keep everything running smoothly.
✨Tip Number 3
Research MotivatePT's current initiatives and any recent news about the company. This knowledge will not only impress during conversations but also allow you to suggest ideas for visibility and brand growth initiatives that align with their goals.
✨Tip Number 4
Prepare to discuss your financial literacy and experience with tools like Xero. Being able to confidently talk about your past experiences with financial admin will show that you're ready to take on the responsibilities outlined in the job description.
We think you need these skills to ace Founder’s Assistant & Operations Coordinator (London Area)
Some tips for your application 🫡
Understand the Company Mission: Before applying, take some time to understand MotivatePT's mission and values. Tailor your application to reflect how your skills and experiences align with their goal of empowering women through wellness.
Craft a Compelling Cover Note: In your cover note, clearly explain why you are excited about the role and how your background makes you a great fit. Highlight specific experiences that demonstrate your organisational skills and ability to support a busy founder.
Showcase Relevant Skills: Make sure to emphasise your experience with tools like Google Workspace, Slack, and Xero in your CV. Mention any previous roles where you managed inboxes, coordinated recruitment, or handled financial admin tasks.
Follow Application Instructions: Pay close attention to the application instructions provided by MotivatePT. Ensure you send your CV and cover note (or video) to the specified email address, as failing to do so may result in your application not being considered.
How to prepare for a job interview at Motivatept
✨Show Your Organisational Skills
Since the role involves managing the founder's inbox and calendar, be prepared to discuss your organisational strategies. Share specific examples of how you've successfully managed multiple tasks or projects in the past.
✨Demonstrate Financial Literacy
As financial admin is a key responsibility, brush up on your knowledge of basic financial concepts and tools like Xero. Be ready to explain any relevant experience you have with financial tasks or software during the interview.
✨Emphasise Your Adaptability
This position requires someone who thrives in a fast-paced environment. Prepare to share instances where you've successfully adapted to changing circumstances or taken on various roles within a team.
✨Express Your Passion for Wellness
MotivatePT is all about empowering women through wellness. Make sure to convey your enthusiasm for this mission and how it aligns with your personal values. This will show that you're not just looking for a job, but are genuinely interested in contributing to their cause.
