Founder\'s Assistant & Operations Coordinator

About MotivatePT

At MotivatePT, we’re on a mission to help women transform their wellness from the inside out. We empower women in their 30s, 40s, and 50s to feel strong, confident, and energized through 1:1 personal training, online and in person. We're not just a fitness platform — we're a movement that understands the unique needs of women at every stage of life.

We're growing fast, building something truly special, and we’re looking for a brilliant part-time Executive & Financial Assistant to join our small but mighty team and work directly with our founder.

The Role

This is an exciting opportunity for someone who thrives in a fast-paced, ever-changing environment and wants to play a crucial role in a dynamic startup. You’ll work closely with our founder, ensuring the operational side of the business runs smoothly, while keeping her organised, focused, and free to build the brand and business further.

This is a varied and hands-on role, ideal for someone who loves wearing multiple hats and getting stuck into everything from inbox management to financial admin and recruitment coordination. If you’re detail-obsessed, calm under pressure, and thrive in a supportive role where no two days are the same — we want to hear from you!

Key Responsibilities

• Founder support: Manage the founder’s inbox and calendar, assist with task prioritisation, scheduling, and follow-ups
• Inbox management: Dive into shared team inboxes to support customer queries and keep operations flowing
• Recruitment coordination: Schedule interviews, keep our hiring pipeline organised, liaise with candidates, and ensure smooth onboarding processes
• Financial admin:
• Support with monthly tasks including invoice collection and entry into Xero
• Organise and coordinate trainer payments
• Track and maintain financial records and documentation
• Operations: Learn the ins and outs of how MotivatePT runs and step in to support across various departments when needed
• Ad hoc projects: Assist the founder with visibility and brand growth initiatives, which may include organising content shoots, liaising with partners, or managing small marketing tasks

Who You Are

• Incredibly organised, with a sharp eye for detail
• Experience supporting busy founders or senior leaders in a startup or small business
• Calm, reliable, and efficient, even when juggling multiple tasks
• Confident working with tools like Google Workspace, Slack, Notion, and ideally Xero
• Financially literate – you're comfortable with numbers and financial admin
• Proactive, solutions-focused, and comfortable wearing many hats
• Passionate about growth – your own, and the business’s
• Based in the UK and happy to come to occasional in-person team days

Why Join Us?

MotivatePT is a startup where your work truly matters. You’ll be part of a warm, ambitious, and female-led company that champions wellness, balance, and making a difference in women’s lives. You’ll grow with the company and have the opportunity to shape your role as we scale. And the opportunity to progress if you do well.

Details

• Hours: Part-time (3-4 days per week, flexibility offered)
• Salary: £28,000 pro rata
• Remote-first with occasional London office meetups
• Start date: As soon as possible

To Apply:

Send your CV and a short cover note (or video, if you prefer!) to kira@motivatept.co.uk explaining why you’d be a great fit for this role and what excites you about working with us at MotivatePT. We will not respond to candidates that fail to follow these instructions.