At a Glance
- Tasks: Support the Headteacher and staff with administrative tasks and ensure smooth office operations.
- Company: Moseley School and Sixth Form, a vibrant educational environment.
- Benefits: Full-time role during term time with holiday flexibility.
- Other info: Opportunity to work closely with leadership and contribute to student success.
- Why this job: Make a positive impact in a school setting while developing your organisational skills.
- Qualifications: Experience in a school environment and strong interpersonal skills required.
The predicted salary is between 30000 - 40000 € per year.
We are looking to recruit a Personal Assistant to the Headteacher/Office Manager to join us at Moseley. We are looking for a team member with the passion and enthusiasm to make a positive impact within the role. The ideal candidate will already possess the knowledge and experience to make this role successful and be able to provide the best support for the Head Teacher, Staff and students.
Successful candidates will have:
- Experience of working in a School Environment
- Excellent interpersonal and organisational skills
- Experience of a wide range of administrative functions
Working Time: This is a Full time role working 36.5 hours per week, term time only plus 5 days to be worked in the holidays. Given the nature of the role some flexibility may be required concerning start and end times to meet the needs of the school.
Responsibilities - PA to Headteacher:
- Diary management involving liaison with different agencies, both internal and external to the school
- Confidential work for the Headteacher such as preparation of confidential reports
- Preparation, maintenance and management of filed records including school policy and procedures
- Preparation of returns and reports as required by Headteacher/Governing Body to agreed/required deadlines
- Effective management of all correspondence and communication, including assessment and dissemination of information as appropriate
- Provision of efficient and effective communication channels between the Headteacher, teaching and support staff, Governors, outside agencies etc
- Dealing with enquiries from all stakeholders
- Ensure Governors paperwork is prepared and passed to the Clerk to Governors within the statutory time limits, papers are printed for meetings, papers are stored correctly and any other administration needs of the Governing Body
- Coordinate responses to complaints received, in all forms and ensure they are dealt with in a timely and effective manner. Ensuring accurate records are kept of all complaints
- Liaising and directing members of staff with queries or questions
- Deputise for the Design and Communication Officer to produce Staff Bulletin and send communications to students and parents via EduLink and the website
- Maintain up-to-date documents on the intranet
- Ensure the smooth and calm running of the Headteacher's office
- Provide administrative support to the Chair of Governors and the Headteacher in recruitment to Governing Body
- Ensure all agreed planned absences are recorded on the school system
Responsibilities - SLT Support:
- Provide assistance for the Senior Leadership Team, including arranging meetings and administration support
- Liaise with Leadership Team to ensure all school policies are updated in accordance with deadlines, approved by the associated Governing committee, disseminated up to date policies
- Organising Meetings for Headteacher and Core Leadership groups
- Taking minutes at meetings and ensuring actions recorded at meetings are completed
- Assist with CPD and appraisal administration
- Organise meetings and take minutes for the Social and Wellbeing Committee
- Provide ad hoc support to arrange cover for absent staff, which will require a 6:45am start and an early finish
Responsibilities - Line Management:
- Line manage the Reception Team
- Provide and organise cover for the Reception Team when required
Personal Assistant to the Headteacher/Office Manager at Moseley School and Sixth Form employer: Moseley School and Sixth form
Moseley School and Sixth Form is an exceptional employer that fosters a supportive and collaborative work environment, making it an ideal place for passionate individuals to thrive. With a strong commitment to professional development, employees are encouraged to grow their skills while contributing to the positive impact on students and the wider community. Located in a vibrant area, the school offers a unique opportunity to be part of a dedicated team focused on educational excellence and student well-being.
Contact Detail:
Moseley School and Sixth form Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to the Headteacher/Office Manager at Moseley School and Sixth Form
✨Tip Number 1
Network like a pro! Reach out to current or former staff at Moseley School and Sixth Form. A friendly chat can give you insider info about the school culture and what they really value in a Personal Assistant.
✨Tip Number 2
Prepare for the interview by practising common questions related to PA roles in schools. Think about your past experiences and how they align with the responsibilities listed in the job description. We want you to shine!
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio showcasing your previous work, including any reports or documents you've managed. This will demonstrate your ability to handle the administrative tasks required.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Personal Assistant to the Headteacher/Office Manager at Moseley School and Sixth Form
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm shine through! We want to see how much you care about making a positive impact in the school environment. Share specific examples of your passion for supporting students and staff.
Tailor Your Experience:Make sure to highlight your relevant experience in a school setting. We’re looking for candidates who can demonstrate their organisational skills and administrative know-how, so be specific about your past roles and responsibilities.
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to make your skills and experiences stand out!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Moseley School and Sixth form
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Headteacher. Familiarise yourself with diary management, handling confidential information, and communication channels within a school environment. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed multiple tasks or projects in previous roles. Whether it's preparing reports or coordinating meetings, be ready to discuss specific instances where your organisational skills made a difference. This will highlight your ability to handle the diverse administrative functions required in this role.
✨Prepare for Scenario Questions
Expect questions that assess how you'd handle real-life situations, like dealing with complaints or managing conflicting priorities. Think about past experiences where you navigated similar challenges and be prepared to share those stories. This will showcase your problem-solving abilities and interpersonal skills.
✨Demonstrate Your Passion for Education
Express your enthusiasm for working in a school environment and supporting both staff and students. Share why you believe education is important and how you can contribute positively to the school community. This will resonate well with the interviewers and show that you're not just looking for any job, but are genuinely invested in making a difference.
