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- Tasks: Support the Headteacher and staff with administrative tasks and ensure smooth office operations.
- Company: Join the vibrant team at Moseley School and Sixth Form, dedicated to student success.
- Benefits: Full-time role during term time with opportunities for professional development.
- Other info: Flexible working hours and a supportive team atmosphere await you.
- Why this job: Make a positive impact in education while gaining valuable experience in a school environment.
- Qualifications: Experience in a school setting and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are looking to recruit a Personal Assistant to the Headteacher/Office Manager to join us at Moseley. We are looking for a team member with the passion and enthusiasm to make a positive impact within the role. The ideal candidate will already possess the knowledge and experience to make this role successful and be able to provide the best support for the Head Teacher, Staff and students.
Successful candidates will have:
- Experience of working in a School Environment
- Excellent interpersonal and organisational skills
- Experience of a wide range of administrative functions
Working Time: This is a Full time role working 36.5 hours per week, term time only plus 5 days to be worked in the holidays. Given the nature of the role some flexibility may be required concerning start and end times to meet the needs of the school.
Responsibilities - PA to Headteacher:
- Diary management involving liaison with different agencies, both internal and external to the school
- Confidential work for the Headteacher such as preparation of confidential reports
- Preparation, maintenance and management of filed records including school policy and procedures
- Preparation of returns and reports as required by Headteacher/Governing Body to agreed/required deadlines
- Effective management of all correspondence and communication, including assessment and dissemination of information as appropriate
- Provision of efficient and effective communication channels between the Headteacher, teaching and support staff, Governors, outside agencies etc
- Dealing with enquiries from all stakeholders
- Ensure Governors paperwork is prepared and passed to the Clerk to Governors within the statutory time limits, papers are printed for meetings, papers are stored correctly and any other administration needs of the Governing Body
- Coordinate responses to complaints received, in all forms and ensure they are dealt with in a timely and effective manner. Ensuring accurate records are kept of all complaints
- Liaising and directing members of staff with queries or questions
- Deputise for the Design and Communication Officer to produce Staff Bulletin and send communications to students and parents via EduLink and the website
- Maintain up-to-date documents on the intranet
- Ensure the smooth and calm running of the Headteacher's office
- Provide administrative support to the Chair of Governors and the Headteacher in recruitment to Governing Body
- Ensure all agreed planned absences are recorded on the school system
Responsibilities - SLT Support:
- Provide assistance for the Senior Leadership Team, including arranging meetings and administration support
- Liaise with Leadership Team to ensure all school policies are updated in accordance with deadlines, approved by the associated Governing committee, disseminated up to date policies
- Organising Meetings for Headteacher and Core Leadership groups
- Taking minutes at meetings and ensuring actions recorded at meetings are completed
- Assist with CPD and appraisal administration
- Organise meetings and take minutes for the Social and Wellbeing Committee
- Provide ad hoc support to arrange cover for absent staff, which will require a 6:45am start and an early finish
Responsibilities - Line Management:
- Line manage the Reception Team
- Provide and organise cover for the Reception Team when required
Responsibilities - Health & Safety:
- Act as Fire Marshall
- Ability to be an on-call First Aider
Responsibilities - General:
- Update the School Staff Handbook
- Arrange all end of term and any ad hoc staff events
- Coordinate student reward events as directed by the Headteacher
- Prepare all celebratory certificates and Headteacher commendations for students and staff
- Contact for Moselians and external agencies and companies
- Monitoring of isolated students outside the Headteacher's office
- General duties including overseeing hospitality, photocopying, word processing and laminating
Other Responsibilities:
- Assist with student behaviour and welfare in public places during break, lunch, change of lesson, beginning and end of school day as directed
- Participate in professional development opportunities, willingness to develop additional skills and expertise
- Keep up to date with current educational developments and legislation affecting your area of responsibility
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work/aims of the school
- Develop constructive relationships and communicate with other agencies/professionals
- Be aware of and follow safeguarding and promoting the welfare of children and to report any concerns in accordance with the school's safeguarding policy
- To comply with the school's Health and Safety policy and statutory requirements
- To undertake any other duties not detailed above commensurate with the level of the post.
We welcome visitors to the school. Please contact recruitment@moseley.bham.sch.uk if you have any questions about the role or school and would like to arrange a visit. Please note this advert may close when sufficient applications are received.
Personal Assistant to the Headteacher/Office Manager at Moseley School and Sixth Form in Birmingham employer: Moseley School and Sixth form
Contact Detail:
Moseley School and Sixth form Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to the Headteacher/Office Manager at Moseley School and Sixth Form in Birmingham
✨Tip Number 1
Network like a pro! Reach out to current or former staff at Moseley School and Sixth Form on LinkedIn. A friendly chat can give you insider info about the school culture and what they really value in a Personal Assistant.
✨Tip Number 2
Prepare for the interview by practising common questions related to PA roles in schools. Think about your past experiences and how they align with the responsibilities listed in the job description. We want you to shine!
✨Tip Number 3
Show off your organisational skills! Bring a portfolio to the interview that includes examples of your previous work, like reports or presentations. This will demonstrate your ability to manage tasks effectively, just like the role requires.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Personal Assistant to the Headteacher/Office Manager at Moseley School and Sixth Form in Birmingham
Some tips for your application 🫡
Show Your Passion: When writing your application, let your enthusiasm shine through! We want to see how excited you are about making a positive impact at Moseley School. Share specific examples of how you've contributed in previous roles.
Tailor Your Experience: Make sure to highlight your experience in a school environment and any relevant administrative skills. We’re looking for someone who can hit the ground running, so connect your past roles to the responsibilities listed in the job description.
Be Organised: Since this role involves a lot of diary management and correspondence, show us your organisational skills in your application. A well-structured application will demonstrate your ability to manage tasks effectively!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re tech-savvy and ready to embrace our digital tools!
How to prepare for a job interview at Moseley School and Sixth form
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Headteacher. Familiarise yourself with diary management, correspondence handling, and the specific administrative tasks mentioned in the job description. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Interpersonal Skills
As this role involves liaising with various stakeholders, it's crucial to highlight your interpersonal skills during the interview. Prepare examples of how you've effectively communicated with staff, students, or external agencies in previous roles. This will illustrate your ability to maintain smooth communication channels, which is key for this position.
✨Demonstrate Organisation and Flexibility
Given the dynamic nature of a school environment, be ready to discuss how you manage multiple tasks and adapt to changing priorities. Share specific instances where you've successfully organised meetings, managed records, or dealt with unexpected challenges. This will show that you can handle the demands of the role with ease.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the school's culture, expectations for the role, and opportunities for professional development. This not only shows your interest in the position but also helps you assess if the school is the right fit for you.