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For Companies At a Glance
- Tasks: Support the Headteacher and staff, manage meetings, and ensure smooth school operations.
- Company: Join a vibrant school community dedicated to making a positive impact.
- Benefits: Full-time role with term-time hours, plus holiday work and professional development opportunities.
- Other info: Flexible working hours to meet the dynamic needs of the school.
- Why this job: Be a key player in shaping student experiences and supporting educational excellence.
- Qualifications: Experience in a school environment with strong organisational and interpersonal skills.
The predicted salary is between 30000 - 40000 £ per year.
We are looking to recruit a Personal Assistant to the Headteacher/Office Manager to join us at Moseley. We are looking for a team member with the passion and enthusiasm to make a positive impact within the role. The ideal candidate will already possess the knowledge and experience to make this role successful and be able to provide the best support for the Head Teacher, Staff and students.
Responsibilities - SLT Support
- Provide assistance for the Senior Leadership Team, including arranging meetings and administration support.
- Liaise with Leadership Team to ensure all school policies are updated in accordance with deadlines, approved by the associated Governing committee, disseminated up-to-date policies.
- Organising Meetings for Headteacher and Core Leadership groups.
- Taking minutes at meetings and ensuring actions recorded at meetings are completed.
- Assist with CPD and appraisal administration.
- Organise meetings and take minutes for the Social and Wellbeing Committee.
- Provide ad hoc support to arrange cover for absent staff, which will require a 6:45 am start and an early finish.
Responsibilities - Line Management
- Line manage the Reception Team.
- Provide and organise cover for the Reception Team when required.
Responsibilities - Health & Safety
- Act as a Fire Marshall.
- Ability to be an on-call First Aider.
Responsibilities - General
- Update the School Staff Handbook.
- Arrange all end of term and any ad hoc staff events.
- Co-ordinate student reward events as directed by the Headteacher.
- Prepare all celebratory certificates and Headteacher commendations for students and staff.
- Contact for Moselians and external agencies and companies.
- Monitoring of isolated students outside the Headteacher's office.
- General duties including overseeing hospitality, photocopying, word processing and laminating.
Other Responsibilities
- Assist with student behaviour and welfare in public places during break, lunch, change of lesson, beginning and end of school day as directed.
- Participate in professional development opportunities, willingness to develop additional skills and expertise.
- Keep up to date with current educational developments and legislation affecting your area of responsibility.
- Be aware of and support difference and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of the school.
- Develop constructive relationships and communicate with other agencies/professionals.
- Be aware of and follow safeguarding and promoting the welfare of children and to report any concerns in accordance with the school's safeguarding policy.
- To comply with the school's Health and Safety policy and statutory requirements.
- To undertake any other duties not detailed above commensurate with the level of the post.
Experience and Qualifications
- Experience of working in a School Environment.
- Have excellent interpersonal and organisational skills.
- Experience of a wide range of administrative functions.
Working Hours and Conditions
- This is a Full time role working 36.5 hours per week, term time only plus 5 days to be worked in the holidays.
- Given the nature of the role some flexibility may be required concerning start and end times to meet the needs of the school.
Personal Assistant to the Headteacher/Office Manager in Birmingham employer: Moseley School and Sixth form
Contact Detail:
Moseley School and Sixth form Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to the Headteacher/Office Manager in Birmingham
✨Tip Number 1
Network like a pro! Reach out to current or former staff at Moseley, and ask them about their experiences. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the school’s ethos and recent developments. Show us that you’re not just another candidate; you’re genuinely interested in making a positive impact!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to teamwork and organisation. We want to see how you handle real-life scenarios that come with being a Personal Assistant.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show us that you’re keen on the role. Plus, it keeps you on our radar!
We think you need these skills to ace Personal Assistant to the Headteacher/Office Manager in Birmingham
Some tips for your application 🫡
Show Your Passion: When writing your application, let your enthusiasm shine through! We want to see how excited you are about making a positive impact in our school. Share specific examples of how you've contributed positively in previous roles.
Tailor Your CV: Make sure your CV is tailored to the role of Personal Assistant. Highlight your relevant experience and skills that align with the responsibilities listed in the job description. We love seeing how your background fits with what we need!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. Remember, we’re looking for someone who can organise and manage information effectively!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at Moseley!
How to prepare for a job interview at Moseley School and Sixth form
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Headteacher. Familiarise yourself with the specific tasks mentioned in the job description, like arranging meetings and taking minutes. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Interpersonal Skills
As this role involves liaising with various teams and supporting staff and students, it's crucial to highlight your interpersonal skills. Prepare examples from your past experiences where you've successfully communicated or resolved conflicts. This will illustrate your ability to build constructive relationships within the school environment.
✨Be Ready for Scenario Questions
Expect questions that assess how you'd handle specific situations, such as managing last-minute changes or dealing with difficult staff members. Think of scenarios from your previous roles and how you navigated them. This will showcase your problem-solving skills and adaptability, which are key for this position.
✨Demonstrate Your Passion for Education
The school is looking for someone who is enthusiastic about making a positive impact. Be prepared to discuss why you want to work in an educational setting and how you can contribute to the school's ethos. Sharing your commitment to student welfare and professional development will resonate well with the interviewers.