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- Tasks: Manage and maintain our fleet of vehicles while ensuring compliance and providing admin support.
- Company: Join a leading construction business in Harlow, known for high-quality project delivery.
- Benefits: Enjoy 25 days annual leave, competitive salary, and a supportive work environment.
- Why this job: Be part of a proactive team that values organisation and attention to detail in a dynamic industry.
- Qualifications: Previous fleet administration experience preferred; strong organisational skills and MS Office proficiency required.
- Other info: Opportunities for professional development and career progression await you!
The predicted salary is between 30000 - 42000 £ per year.
Location: Harlow, UK
Working Hours: 8:30 AM - 5:30 PM (1-hour lunch break)
Holiday: 25 days annual leave plus bank holidays
Our client is a leading construction business based in Harlow, dedicated to delivering high-quality projects nationwide. We are committed to maintaining a well-managed fleet to support our operations and ensure efficient project delivery. We are seeking a highly organised and proactive Fleet Administrator to join our team.
Job Overview: The Fleet Administrator will be responsible for managing and maintaining our fleet of vehicles, ensuring compliance with regulations, and providing administrative support to the fleet management team. The ideal candidate will have strong organisational skills, attention to detail, and the ability to manage multiple tasks effectively.
Key Responsibilities:
- Maintain accurate records of all company vehicles, including registration, insurance, and maintenance schedules.
- Monitor and schedule routine maintenance and servicing of vehicles.
- Ensure all vehicles comply with legal and regulatory requirements.
- Handle administrative tasks related to fleet management, including data entry, filing, and correspondence.
- Assist in the preparation of reports and documentation related to fleet operations.
- Coordinate with suppliers and service providers for vehicle repairs and maintenance.
- Ensure compliance with health and safety regulations related to fleet management.
- Maintain records of driver licenses and ensure all drivers are qualified and authorised to operate company vehicles.
- Monitor and manage vehicle tracking systems and report any issues or discrepancies.
- Assist in the preparation and management of the fleet budget.
- Process invoices and payments related to fleet expenses.
- Monitor fuel usage and manage fuel cards.
- Act as a point of contact for fleet-related queries and issues.
- Communicate effectively with drivers, site teams, and management regarding vehicle availability and requirements.
- Coordinate with HR to manage driver records and ensure compliance with company policies.
Qualifications and Skills:
- Previous experience in a fleet administration or similar role, preferably within the construction industry.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficient in MS Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Knowledge of fleet management software and tools is an advantage.
- Attention to detail and a proactive approach to problem-solving.
Benefits:
- Competitive salary.
- 25 days annual leave plus bank holidays.
- Opportunities for professional development and career progression.
- Friendly and supportive working environment.
- Company pension scheme.
Contact Detail:
Mosaic Recruitment Ltd., Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet/Transport Administrator
✨Tip Number 1
Familiarise yourself with fleet management software and tools. Since the role requires knowledge of these systems, having a basic understanding or even some experience can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the construction industry. Attend local events or join online forums to connect with people who work in fleet administration. They might provide insights or even refer you to opportunities.
✨Tip Number 3
Brush up on your compliance knowledge related to fleet management. Understanding health and safety regulations will not only help you in the interview but also demonstrate your commitment to the role.
✨Tip Number 4
Prepare to discuss your organisational skills in detail. Think of specific examples where you've successfully managed multiple tasks or maintained accurate records, as this is crucial for the Fleet Administrator position.
We think you need these skills to ace Fleet/Transport Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in fleet administration or similar roles. Emphasise your organisational skills, attention to detail, and any experience with fleet management software.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences make you a perfect fit for the Fleet Administrator role.
Showcase Relevant Skills: In your application, clearly demonstrate your proficiency in MS Office Suite and any other relevant tools. Mention your ability to manage multiple tasks effectively and your proactive approach to problem-solving.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Mosaic Recruitment Ltd.,
✨Showcase Your Organisational Skills
As a Fleet Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples from your previous roles where you successfully managed multiple tasks or maintained accurate records. This will demonstrate your ability to handle the responsibilities of the position.
✨Familiarise Yourself with Fleet Management Software
If you have experience with fleet management software, make sure to mention it during the interview. If not, do some research on common tools used in the industry. Showing that you are proactive about learning can impress the interviewers.
✨Understand Compliance and Safety Regulations
Since compliance is a key part of the role, brush up on relevant health and safety regulations related to fleet management. Being able to discuss these topics will show that you understand the importance of safety in the workplace.
✨Prepare Questions for the Interviewers
Having thoughtful questions ready for the interviewers can set you apart. Ask about the company's approach to fleet management or how they support professional development. This shows your genuine interest in the role and the company.
