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- Tasks: Manage and maintain our fleet of vehicles while ensuring compliance and providing admin support.
- Company: Join a leading construction business in Harlow, known for high-quality project delivery.
- Benefits: Enjoy 25 days annual leave, competitive salary, and a supportive work environment.
- Why this job: Be part of a proactive team that values organisation and attention to detail in a dynamic industry.
- Qualifications: Previous fleet administration experience preferred; strong organisational skills and MS Office proficiency required.
- Other info: Opportunities for professional development and career progression await you!
The predicted salary is between 30000 - 42000 £ per year.
Location: Harlow, UK
Working Hours: 8:30 AM - 5:30 PM (1-hour lunch break)
Holiday: 25 days annual leave plus bank holidays
Our client is a leading construction business based in Harlow, dedicated to delivering high-quality projects nationwide. We are committed to maintaining a well-managed fleet to support our operations and ensure efficient project delivery. We are seeking a highly organised and proactive Fleet Administrator to join our team.
Job Overview: The Fleet Administrator will be responsible for managing and maintaining our fleet of vehicles, ensuring compliance with regulations, and providing administrative support to the fleet management team. The ideal candidate will have strong organisational skills, attention to detail, and the ability to manage multiple tasks effectively.
Key Responsibilities:
- Fleet Management: Maintain accurate records of all company vehicles, including registration, insurance, and maintenance schedules. Monitor and schedule routine maintenance and servicing of vehicles. Ensure all vehicles comply with legal and regulatory requirements.
- Administrative Support: Handle administrative tasks related to fleet management, including data entry, filing, and correspondence. Assist in the preparation of reports and documentation related to fleet operations. Coordinate with suppliers and service providers for vehicle repairs and maintenance.
- Compliance and Safety: Ensure compliance with health and safety regulations related to fleet management. Maintain records of driver licenses and ensure all drivers are qualified and authorised to operate company vehicles. Monitor and manage vehicle tracking systems and report any issues or discrepancies.
- Financial Management: Assist in the preparation and management of the fleet budget. Process invoices and payments related to fleet expenses. Monitor fuel usage and manage fuel cards.
- Communication and Coordination: Act as a point of contact for fleet-related queries and issues. Communicate effectively with drivers, site teams, and management regarding vehicle availability and requirements. Coordinate with HR to manage driver records and ensure compliance with company policies.
Qualifications and Skills:
- Previous experience in a fleet administration or similar role, preferably within the construction industry.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficient in MS Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Knowledge of fleet management software and tools is an advantage.
- Attention to detail and a proactive approach to problem-solving.
Benefits:
- Competitive salary.
- 25 days annual leave plus bank holidays.
- Opportunities for professional development and career progression.
- Friendly and supportive working environment.
- Company pension scheme.
Fleet/Transport Administrator employer: Mosaic Recruitment Ltd.,
Contact Detail:
Mosaic Recruitment Ltd., Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet/Transport Administrator
✨Tip Number 1
Familiarise yourself with fleet management software and tools. Since the role requires knowledge of these systems, having a basic understanding or even completing a short online course can give you an edge during discussions.
✨Tip Number 2
Network with professionals in the construction industry. Attend local events or join online forums to connect with others in fleet management. This can provide insights into the role and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your organisational skills in detail. Think of specific examples from your past experiences where you successfully managed multiple tasks or improved processes, as this will resonate well with the hiring team.
✨Tip Number 4
Research the company’s fleet operations and any recent projects they’ve undertaken. Being knowledgeable about their work will not only help you in interviews but also show your genuine interest in the position.
We think you need these skills to ace Fleet/Transport Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in fleet administration or similar roles. Emphasise your organisational skills, attention to detail, and any specific software knowledge that aligns with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your skills and experiences make you a perfect fit for the Fleet Administrator position.
Highlight Relevant Skills: In your application, focus on key skills mentioned in the job description, such as compliance management, financial oversight, and communication abilities. Use examples from your past experiences to demonstrate these skills effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Fleet Administrator role.
How to prepare for a job interview at Mosaic Recruitment Ltd.,
✨Know Your Fleet Management Basics
Familiarise yourself with key fleet management concepts and regulations. Be prepared to discuss how you would maintain accurate records and ensure compliance, as this is crucial for the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your strong organisational abilities. Discuss how you've managed multiple tasks in previous roles, especially in a fast-paced environment like construction.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves coordinating with various teams and suppliers, effective communication will be key to your success.
✨Highlight Your Problem-Solving Skills
Be ready to share specific instances where you've proactively solved problems or improved processes. This will show your potential employer that you can handle challenges effectively.
