Part-Time Temporary Finance and Facilities Administrator in Cardiff

Hours: Part-time, 25 hours per week

Location: Central Cardiff (close to train station)

Contract: Temporary, with potential to become permanent

Rate: £14.37 per hour plus holiday pay

Môrwell Talent Solutions is recruiting a Part-Time Temporary Finance and Facilities Administrator to join a highly respected Welsh charity based in Central Cardiff. This is a key role within the central administration team, reporting to the Head of Finance and Facilities. The successful candidate will support frontline services by delivering efficient, accurate, and timely administration across finance, housing benefits, facilities, fundraising, and general office functions. You will work closely with internal teams and external stakeholders, contributing to the smooth day-to-day running of a busy, purpose-led organisation.

Key Responsibilities

• Finance Administration
  • Assist with day-to-day finance operations, including processing invoices, purchase orders, and payments
  • Support accounts payable and accounts receivable activities
  • Assist with reconciliations and basic financial reporting
  • Liaise with internal teams and external suppliers to resolve finance-related queries
  • Support month-end and year-end finance processes as required
• Housing Benefit Administration
  • Administer housing benefit claims in line with relevant legislation and internal procedures
  • Process applications, assessments, changes of circumstances, and renewals accurately and within deadlines
  • Maintain accurate and up-to-date records on relevant systems
  • Respond to internal and external stakeholder queries in a professional and timely manner
  • Ensure compliance with data protection, confidentiality, and safeguarding requirements
• Facilities Administration
  • Support the administration of facilities and premises management
  • Coordinate maintenance requests, repairs, and servicing with contractors and suppliers
  • Maintain facilities records, contracts, and compliance documentation
  • Assist with health and safety administration, including incident logging
• General Administration
  • Provide comprehensive administrative support across the organisation
  • Manage correspondence, emails, and telephone enquiries
  • Support meetings, including scheduling, agenda preparation, and minute-taking
  • Undertake ad-hoc administrative duties as required

General Responsibilities

• Adhere to organisational policies and procedures at all times
• Provide cover for management and other team members as required
• Take responsibility for personal development and actively participate in supervision, appraisal, and training
• Work flexibly, including occasional evening or weekend duties, to meet service needs
• Undertake any other reasonable duties consistent with the role and evolving service requirements

Person Specification

• Essential
  • Proven experience in an administrative and/or finance-related role
  • Strong organisational skills with the ability to manage multiple priorities
  • Excellent attention to detail and accuracy
  • Good IT skills, including Microsoft Word, Excel, and Outlook, with experience using database systems
  • Strong written and verbal communication skills
  • Ability to work independently and as part of a team
  • Clear understanding of confidentiality and data protection principles
• Desirable
  • Experience in finance administration or accounts support
  • Experience working with housing benefits or social housing administration
  • Experience of facilities, estates, or premises administration

What’s on Offer

• £14.37 per hour plus holiday pay
• Part-time hours: 25 hours per week
• Flexible and hybrid working options
• 25 days annual leave plus bank holidays (pro rata)
• Pension scheme: 7% employer contribution, 2% employee contribution
• Benenden Healthcare Scheme
• Temp-to-perm opportunity
• Opportunity to work for a respected Welsh charity making a genuine social impact

Interested? If this sounds like the right opportunity for you, please contact Môrwell Talent Solutions today to discuss the role in confidence.