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For Companies At a Glance
- Tasks: Welcome visitors, manage calls, and support admin tasks in a vibrant office.
- Company: Leading client in the Rail Industry with a friendly team atmosphere.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Perfect for those who love interacting with people and thrive in a dynamic setting.
- Qualifications: Previous receptionist or admin experience is a plus, but enthusiasm is key!
- Other info: Join a close-knit team and enhance your career in a temporary role.
The predicted salary is between 24000 - 36000 £ per year.
A leading client in the Rail Industry is recruiting for a Receptionist / Administrator to join their team in Manchester for a temporary role.
The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.
You will be responsible for front of office Reception and administration support, including greeting visitors, answering phones, handling company enquiries, sorting and distribution mail.
Experience of working in a previous receptionist / administration position and working as part of a close knit team would be ideal.
What are my responsibilities?
Reception:-
– Greet visitors with a warm and friendly welcome, making sure they are signed in appropriately and inform the relevant person of their arrival or escort to booked meeting room.
– Take phone calls and messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay.
– Monitor visitor access to the office, and issue corporate ID cards when required.
– Manage meeting room bookings, and general office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times.
o Check calendar prior to meetings and provide appropriate requirements i.e. refreshments.
– Order lunches for meetings when required.
– Liaising with Building management and Facilities Management teams.
– Receive and issue courier and mail items in a timely manner.
– Arrange courier collections for outgoing parcels.
– Book desks visitors and Network Rail staff as required.
– Distribute the milk deliveries between both kitchens efficiently.
Administrative:-
– Assist all colleagues with any required admin duties.
– Book travel and accommodation arrangements for colleagues
– Complete and submit expenses for Project Managers.
– Complete and submit timesheets for agency Project Managers
– Raise Stationery, office, IT, and catering supply orders.
– Complete and send out Weekly Whereabouts to distribution list (Project Manager\’s, Engineers, and FA/FW) every Friday.
– Raise orders and arrange deliveries for milk, fruit, car parking and anything else that may be required.
– Raise and report maintenance issues to Apleona/landlord.
– Keep all relevant spreadsheets and folders up to date i.e. Transmittals, OneSRM and project folders.
– Assist in organising office events.
– Update all noticeboard with relevant and important information.
– Assist Office Manager and Design Manager, as necessary to ensure efficient service is provided
Receptionist/Administrator employer: Morson Talent
Contact Detail:
Morson Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the rail industry and let them know you're on the lookout for a Receptionist/Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice your greeting! Since you'll be the first point of contact, make sure you can deliver a warm and professional welcome. Try rehearsing with friends or family to get comfortable with your approach.
✨Tip Number 3
Stay organised! Brush up on your admin skills by creating a mock schedule for managing meetings and bookings. This will help you feel more confident when it comes to handling real-life tasks in the office.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you a better chance of standing out. Plus, it’s super easy to navigate!
We think you need these skills to ace Receptionist/Administrator
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a friendly touch. Remember, this role is all about greeting visitors and creating a welcoming atmosphere.
Tailor Your Experience: Make sure to highlight any previous receptionist or admin experience you have. We’re looking for someone who can hit the ground running, so connect your past roles to the responsibilities listed in the job description. It’ll show us you’re the perfect fit!
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to break down your skills and experiences – it makes it easier for us to see what you bring to the table!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be on your way to joining our team!
How to prepare for a job interview at Morson Talent
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist/Administrator. Familiarise yourself with tasks like greeting visitors, managing phone calls, and handling mail. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your People Skills
As a Receptionist, you'll be the first point of contact for visitors. Practice how you would greet someone warmly and professionally. Think about examples from your past experiences where you've successfully handled difficult situations or provided excellent customer service to highlight during the interview.
✨Prepare for Common Questions
Anticipate questions related to your previous experience in administration and reception roles. Be ready to discuss how you've managed multiple tasks, dealt with challenging situations, or worked as part of a team. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
✨Dress the Part and Be Punctual
First impressions matter! Dress smartly and appropriately for the interview, reflecting the professional environment of the Rail Industry. Also, plan to arrive early to show your punctuality and commitment. This will set a positive tone for the rest of the interview.