At a Glance
- Tasks: Support project management and coordinate operations for efficient communication and execution.
- Company: Join BAE Systems, a prestigious leader in the defence industry.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Great opportunities for career growth and personal development.
- Why this job: Be part of impactful projects and enhance your skills in a collaborative team.
- Qualifications: Experience with SharePoint and project management tools is essential.
The predicted salary is between 30000 - 40000 € per year.
A fantastic opportunity has arisen for an Administrator with Share‑point experience within the Site and Facilities Team with our prestigious client BAE Systems at their site in Portsmouth.
Responsibilities
- Support the Infrastructure & GFA Manager with Damages & Losses
- Assist in coordinating between infrastructure and plant hire operations to ensure efficient communication and smooth project execution
- Support with GFA asset tracking to identify emergent issues
- Support the Infrastructure & GFA Manager with the daily administration of team and office duties
- Maintain business and functional reporting requirements and attend meetings
Core Duties
- Assist Infrastructure & GFA Manager with producing monthly plant forecasts for all Ship Repair projects, including forecasts for FTSPs and 4‑week forecasts for Upkeeps
- Assist Infrastructure & GFA Manager with updating the Building Custodian register, ensuring rectification of gaps
- Collate and attend weekly meetings with the Projects, KBS & MOD associated with plant hire and GFA assets
- Progress damage and loss cases, investigating discrepancies and liaising with projects to recover costs where applicable
- Run regular reports to display plant hire‑related costs for the calendar year, helping to identify areas for potential cost savings
- Analyse data to identify patterns in plant hire costs, damage and losses, enabling preventative actions
- Apply initiative to progress chasing and identification of solutions and process adjustments to ensure continuous improvement implementation
- Establish effective working relationships with both BAE Delivery teams and infrastructure/facility service providers
- Support the Infrastructure team with help desk requests and ensure tasks are completed in a timely manner
- Work with KBS / MOD to update the asset register and support the coordination and completion of this document
- Work with Sites, Facilities & Infrastructure Team Lead in support of project administrative tasks
- Assist Infrastructure & GFA Manager in day‑to‑day routine tasks
Knowledge
- Knowledge and understanding of PM processes, procedures and systems
- Project Management experience demonstrated in a professional role within a project
- Good understanding of one or more Project Management tools, techniques and practices
- Knowledge of the Business environment for project
- Excellent interpersonal skills; friendly, courteous and professional in dealing with all stakeholders
- Competent in drafting professional communications to distribute to all occupants of the Building
- Proficient in the use of appropriate IT packages including Microsoft Office Applications
- Ability to respond to internal/external customer enquiries, providing information and guidance as appropriate
- Understand team budget and impact upon costs/opportunities for cost savings
- Undertake training necessary to maintain/improve functional knowledge in support of the delivery of the Building Coordination task
- Business expertise: requirements of the position for knowledge and expertise about the business rather than technical expertise
- Understanding of project, its markets, customers, strategic priorities and culture
- Some understanding of the wider Project Management environment, and of developments and practices in the field
- Some understanding of the structure, organisation, processes, and culture of the project, to support implementation of appropriate Project Management approaches
- A good understanding of how the team integrates with other teams to achieve objectives
- Understand the customer requirement and be customer‑focused for delivery of responsibilities
- Understand how current base contractual requirements apply to the team
- Always maintain a customer focus
- Always engage with the customer professionally and effectively
- Understand base processes and MOD requirements, structure and process
Leadership
- Accountable as a member of the Sites, Facilities & Infrastructure Team for supporting development and implementation of appropriately tailored Project Management practices
- Accountable for ensuring one or more aspects of Project Management practices in the project are suitable for purpose
- Take responsibility for personal learning and development to identify opportunities to increase effectiveness
- Lead through example as a team player, motivating and encouraging others to deliver the best possible service to the customer
Problem Solving
- Identify efficiency and potential cost saving opportunities
- Maintain a high level of accuracy when inputting and cleansing data
- Analyse, maintain and produce management information, data and reports to meet MOD and BAE requirements
- Analyse and report issues within area of responsibility to senior management to support solution development
- Analyse areas for potential change and propose options to increase effectiveness of delivery
- Prioritise workload and meet customer expectations
Administrator in Portsmouth employer: Morson Group
BAE Systems is an exceptional employer, offering a dynamic work environment in Portsmouth where innovation and collaboration thrive. Employees benefit from a strong focus on professional development, with opportunities for training and growth within the prestigious defence sector. The supportive culture fosters teamwork and encourages initiative, making it an ideal place for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those at BAE Systems. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Knowing about their work will help you stand out and show that you're genuinely interested in being part of the team.
✨Tip Number 3
Practice your communication skills. As an Administrator, you'll need to interact with various stakeholders, so being clear and professional in your conversations is key.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and shows that you're keen on joining us at StudySmarter.
We think you need these skills to ace Administrator in Portsmouth
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administrator role. Highlight your SharePoint experience and any relevant project management skills that align with the job description. We want to see how you fit into our team!
Show Off Your Communication Skills:Since this role involves a lot of coordination and communication, be sure to showcase your interpersonal skills in your application. Use clear and professional language to demonstrate your ability to communicate effectively with stakeholders.
Highlight Your Problem-Solving Abilities:We love candidates who can think on their feet! Include examples in your application where you've identified issues and implemented solutions, especially in a project management context. This will show us you're proactive and ready to tackle challenges.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Morson Group
✨Know Your SharePoint Inside Out
Since the role requires SharePoint experience, make sure you brush up on your knowledge of the platform. Be ready to discuss how you've used it in previous roles, and think of specific examples where it helped streamline processes or improve communication.
✨Understand Project Management Basics
Familiarise yourself with project management processes and tools. You might be asked about your experience with these, so having a few examples of how you've applied PM techniques in your past work will show that you're prepared and knowledgeable.
✨Prepare for Data Analysis Questions
The job involves analysing data to identify patterns and cost-saving opportunities. Brush up on your analytical skills and be ready to discuss how you've used data in decision-making. Think of specific instances where your analysis led to improvements or solutions.
✨Show Off Your Interpersonal Skills
This role requires excellent communication and relationship-building skills. Prepare to share examples of how you've effectively communicated with stakeholders or resolved conflicts in a professional manner. Being personable can really set you apart!
