At a Glance
- Tasks: Support Wildcat Maintenance Services with administrative and building management tasks.
- Company: Join Morson Edge, a leader in technical support services.
- Benefits: Permanent position with competitive salary and career growth opportunities.
- Other info: Collaborate with various departments and enhance your professional skills.
- Why this job: Be part of a dynamic team making a real difference in maintenance services.
- Qualifications: Experience in office administration, preferably in a technical environment.
The predicted salary is between 30000 - 40000 £ per year.
Morson Edge are currently seeking a Co-Ordinator on a permanent basis to support the Wildcat Maintenance Services at RNAS Yeovilton.
JOB PURPOSE
To provide administrative and Building Management support to the Wildcat Contractor Maintenance (WCM) and Wildcat Support Services (WSS) departments, including assisting WMS Managers as required.
MAIN ACTIVITIES AND TASKS
- Office administration including:
- Act as the Building Manager for Support Services B654 and B163.
- Building and Facilities Manager for WCM B663 (H9) including Portakabin facilities - report problems to VIVO and update Management.
- Direct liaison with Defence Digital for the creation and amendment of MODNet IT accounts.
- Manage LH documents on LH SharePoint as required.
- Managing mail & correspondence received as required.
- Collating data and producing reports as required, including QDC & KPI's, supporting Deputy Manager.
- Collate and draft minutes as required, including the weekly WCM & WSS engineering meeting. Responsible for the distribution of the final copy of minutes to relevant parties.
- Produce visitor notification documents and interim hosting where required ensuring compliance with RNAS Yeovilton Standing Orders.
- Assist with the introduction of new personnel and department leavers by assigning lockers to new starters and ensuring photo charts and office records are updated accordingly and shared with relevant personnel.
- MODNet for WIST - keep DISP requests up to date to include leavers, joiners, role changes and hardware requests.
- Ensure the personnel information/documents held remain in date and are updated when necessary and circulated to relevant personnel e.g. Driving licenses.
- Escorting personnel / visitors to and from the main gate as required.
- Managing the office equipment, stationery and supply accounts.
- Create and maintain an asset register for valuable / attractive items of stationery.
- Maintenance of the WCM / WSS notice boards ensuring information displayed is current.
- Support collecting deliveries from the Air Station main gate.
- Producing presentation material.
- Responsible for the distribution of vacancy posters.
- The escalation of additional resources / requirements for Management approval.
- Management and focal point for the coordination of all WCM and WSS stationery requirements.
- Focal point for the request, maintenance, repair and replacement of printers and IT hardware.
- Co-ordination of conferences and meetings and minute taking as required.
- Provide administration of the LH lease vehicles pertaining to WCM and WSS.
- Control, recording and filing of vehicle utilisation and fuel card log.
- Maintaining oversight to ensure vehicles remain in date for servicing, MOT and defect rectification through liaison with the WMS coordinator. Maintain sign out sheets.
- Retention of monthly vehicle usage and before use inspection logs.
- Close liaison with Morson Technical Services HR team including (but not limited to) collating documentation and attendance forms, coordinating attendance at Occupational Health appointments and managing PPE requests and clothes orders.
- Maintain a system for timely liaison with RNAS Yeovilton security to ensure MOD FAY access passes are issued and renewed in an accurate and timely manner.
- Monitor the RNAS Yeovilton intranet site / announcements and circulate any relevant information to ensure all personnel maintain an awareness of changes to Air Station policies, requirements and activities.
The role requires close liaison with multiple areas including but not limited to:
- Wildcat Training Centre.
- RNAS Yeovilton Command / 4C's / Security / IT / Defence Digital / Infra and MOD personnel.
- WMS Management Team.
- LH(UK) Departments A/C Services / IT / WIST / SMO / Training Academy / WTC Planning.
- Morson Technical Services HR / Contract Support.
- Morson Resources Support Manager (South).
- Morson Contract Support Officer.
KNOWLEDGE SKILLS AND EXPERIENCE
Previous experience of operating an office, preferably in a technical or workshop environment.
Admin Co-Ordinator in Yeovil employer: Morson Edge
Morson Edge is an exceptional employer, offering a dynamic work environment at RNAS Yeovilton where you can thrive as an Admin Co-Ordinator. With a strong focus on employee development and a supportive culture, we provide opportunities for growth while ensuring a collaborative atmosphere that values your contributions. Enjoy the unique advantage of working within a military setting, where your administrative skills will play a vital role in supporting essential maintenance services.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Co-Ordinator in Yeovil
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to Morson Edge. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the Wildcat Maintenance Services. Knowing their projects and challenges will help us stand out as the perfect fit for the Admin Co-Ordinator role.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more we rehearse, the more confident we'll be when it counts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar names pop up!
We think you need these skills to ace Admin Co-Ordinator in Yeovil
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Admin Co-Ordinator role. Highlight your relevant experience in office administration and any specific skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Skills:Don’t hold back on showcasing your organisational and communication skills. Mention any experience with managing documents, coordinating meetings, or liaising with different departments. We love candidates who can demonstrate their ability to juggle multiple tasks!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate a well-structured application that gets straight to the good stuff!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Morson Edge
✨Know the Role Inside Out
Make sure you thoroughly understand the job description and responsibilities of the Admin Co-Ordinator role. Familiarise yourself with the specific tasks mentioned, like managing mail, collating data, and liaising with various departments. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Prepare Examples of Your Experience
Think of specific examples from your past work that relate to the tasks listed in the job description. For instance, if you've managed office supplies or coordinated meetings before, be ready to share those experiences. This will help you illustrate your skills and how they align with what the company is looking for.
✨Show Your Organisational Skills
As an Admin Co-Ordinator, organisation is key. Be prepared to discuss how you manage your time and prioritise tasks. You might even want to bring a planner or a digital tool you use to stay organised. This will give the interviewers confidence in your ability to handle the demands of the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for document management, or how success is measured in this role. This shows that you’re engaged and thinking about how you can contribute to the team.
