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- Tasks: Provide top-notch support to a Senior Executive and manage their busy schedule.
- Company: Leading defence company with a focus on innovation and teamwork.
- Benefits: Competitive salary, flexible working days, and opportunities for professional growth.
- Other info: Full-time role with a chance to develop your skills in a supportive environment.
- Why this job: Join a dynamic team and make a real impact in a vital industry.
- Qualifications: Experience as an Executive Assistant or in a similar administrative role.
The predicted salary is between 35000 - 45000 £ per year.
An Executive Assistant is required to work for a leading defence company at their Frimley site, this role is working directly with one Senior Executive to provide full Confidential/Executive Assistant support, and may be required to provide specific administrative support to the Executive's team.
The jobholder will possess strong communication skills including the ability to handle confidential, difficult or sensitive information/situations with diplomacy, discretion and sensitivity.
Key Duties- Provide efficient, responsive, and confidential Executive Assistant support to a Senior Executive, ensuring that the priorities of the Executive are actioned and achieved.
- Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed.
- Manage all incoming communications (mail, telephone calls and messages); draft responses; redirect where appropriate; obtain additional information as necessary.
- Ensure efficient management of the Executive’s diary – schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of the Executive’s time.
- Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive.
- Manage and process the Executive’s expenses/invoices, including budget management where directed by the Executive.
- Support and/or deliver additional delegated responsibilities on behalf of the Executive (e.g. Data lead, SHE, BCM, etc.).
- Perform ad‑hoc project work as directed by the Executive.
The role holder is responsible for taking reasonable care of their own health and safety and ensuring high standards for safety, health and environment (SHE) in our organisation are maintained. This includes co‑operating and following all reasonable instruction, information and training; reporting work‑related hazards or incidents and using all equipment for the purpose intended.
Knowledge, Skills and Qualifications- Previous experience of providing Confidential/Executive Assistant support to an Executive, or significant experience of providing an administrative service.
- Experience of building and maintaining effective and professional relationships with senior Executives, and internal and external stakeholders at all levels within an organisation.
- Have a thorough understanding of how to deal with confidential information/issues, and how to record/store this confidential information appropriately.
- Have good understanding of the Company, its structure and relevant procedures.
- Have good knowledge of the key senior stakeholders for the executive are, including having a good awareness/understanding of the Management/Leadership team.
- Strong administrative skills, including preparation of documentation for review at Business Management Committee/Functional Council meetings, to the required format and standards.
- Excellent IT skills – advanced knowledge of MS Office (PowerPoint, Outlook, Word, Excel), able to touch‑type.
- Experience of using digital communication mediums.
- Good working knowledge of relevant company IT systems.
- Strong problem‑solving skills: identify problems through basic analysis and recommend underlying issues/causes, and make judgements based on practice and previous experience.
- Demonstrable SMART (Specific, Measurable, Achievable, Realistic and Timed) time‑management skills.
- Effective communication skills, with the ability to communicate with tact and diplomacy with all levels of internal and external stakeholders.
- Able to effectively articulate information in a logical and concise way that is appropriate to the intended audience.
- Capable of managing confidential and sensitive information (business and personal) and act with tact, total discretion and sensitivity at all times.
- Experience of providing Confidential/Executive Assistant support to a Senior Executive, or significant experience of providing an administrative service.
- Good standard of general education.
This role is full time, 37 hours a week covering maternity leave and you will be required to work in the office 3/4 days per week.
Core Competencies- Executive Support
- Diary Management
- Efficiently managing schedules
- Appointments
- Travel Coordination
- Communication Handling
- Document Preparation
- Meeting Coordination
- Confidentiality
- Administrative Support
- Decision Support
- Corporate Governance
- Board Policies
- Stakeholder Liaison
- Minutes and Records
- Strategic Initiatives
- Regulatory Compliance
- Problem Solving
- Organizational Skills
- Professionalism
- Initiative
- Adaptability
- Board Reporting
- Board Governance
- Technology Proficiency
- Team Collaboration
- Leadership Support
- Concur
Executive Assistant in Surrey employer: Morson Edge
Contact Detail:
Morson Edge Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the company and the executive you'll be supporting. Knowing their priorities and challenges will help you stand out as the ideal candidate.
✨Tip Number 3
Practice your communication skills! Role-play common interview scenarios with a friend to boost your confidence in handling sensitive topics with tact and diplomacy.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed, and we love seeing familiar faces from our community.
We think you need these skills to ace Executive Assistant in Surrey
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in providing confidential support and managing executive schedules, as these are key aspects of the job.
Showcase Your Communication Skills: Since strong communication is crucial for this role, give examples of how you've effectively handled sensitive information or difficult situations in the past. This will show us you can manage the demands of the position with tact and diplomacy.
Demonstrate Organisational Skills: We want to see how well you can manage multiple tasks. Include specific examples of how you've organised diaries, scheduled appointments, or coordinated travel arrangements in your previous roles to illustrate your organisational prowess.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Morson Edge
✨Know Your Executive
Before the interview, do your homework on the Senior Executive you'll be supporting. Understand their role, priorities, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master the Art of Confidentiality
Since this role involves handling sensitive information, be prepared to discuss how you've managed confidential matters in the past. Share specific examples that demonstrate your discretion and ability to handle delicate situations with tact.
✨Showcase Your Organisational Skills
Be ready to talk about your experience with diary management and scheduling. You might even want to bring a sample of a well-organised calendar or a travel itinerary you've created. This will illustrate your attention to detail and ability to optimise an executive's time.
✨Communicate Effectively
Strong communication skills are key for this role. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully, demonstrating your ability to engage with various stakeholders.