Vetting & Security Administrator in Stevenage

An exciting opportunity has arisen for a Vetting & Security Administrator to work for a global aerospace company based in Stevenage. The jobholder will aid in the delivery of both standard and business critical security and vetting administrative activities to ensure the site's compliance with the legislative Personnel Security obligations and contractual standards issued by HMG and other Contracting Authorities specifically through the Ministry of Defence (MOD), UK Security Vetting (UKSV) and Centre for the Protection of National Infrastructure (CPNI), and other security authorities associated with the Defence and Space sectors.

Your responsibilities will involve:

• Personnel Security, Vetting & Visitor Management
• Professional and efficient administration of all site-level activities associated with UK Security Vetting (UKSV) including security clearances, visit requests, BPSS vetting requests and changes incorporated in the Starters, Movers and Leavers processes change in circumstances, after-care reporting and renewals, to ensure the business's compliance with government legislative and contractual obligations such as those for List-X Contractors, Known Consignor and Export Control.
• Processing of vetting applications, supporting documents, records and databases
• Staff pass and badge production
• Vehicle pass management
• Document management
• Record checks and amendments to the Automated Access Control System (AACS)

Maintaining an accurate record of all new starters and obtaining/validating the necessary signatures concerning but not limited to, the Official Secrets Acts, Non-Disclosure, Site Pass and Site Parking agreements.

Acting as a focal point in supporting vetting process related enquiries from business partners including Information Management (IM), Facilities Management (FM) and Human Resources (HR).

Guiding project leads through the submission of business cases regarding out-of-process vetting applications.

Maintaining accuracy and GDPR compliance of all vetting records and initiatives for the site, whilst developing the vetting team's digitalisation and paperless working.

Administration of and support to the company's vetting tool, ensuring that its use is aligned to policy and meets the needs of the vetting process and team. Where appropriate, engaging with other projects to develop a replacement tool, to seek the most efficient ways of working in compliance with policies and HMG Security standards through digitalisation.

Performing as an ambassador for the site's Security team and occasionally representing the HoSS or SSS at site and project meetings when required.

Supporting the site's Security & Vetting Coordinator in fulfilling team objectives by performing tasks allocated by them and deputising in their absence.

Security Education & Training

Delivering the national Site Security Induction presentation to all new arrivals (permanent and sub-contracted), inclusive of the security and vetting key messages which have been developed in close cooperation with our business partners to include HR, FM, IM, Information Security and Health & Safety. Delivering wider security updates and briefings to the business as and when required. Any failure to attend training from a business area, or receive a complete induction presentation, in support of the site's Induction process shall be reported to the Security Operations Manager (through HoSS and SSS) and recorded in the Weekly Management Reporting.

Management Reporting/HR Reporting

Producing weekly, monthly and annual Key Performance Indicator (KPI) reporting for the site's Security team, as required by the HoSS and the UK Industrial Security Governance Team. Producing data reports for HR under the direction of the HoSS, whilst applying the necessary information security controls and measures required for the safeguarding of personal information.

Skill Set required;

Essential

• Ability to maintain confidentiality and discretion in handling sensitive vetting records and applications.
• Ability to obtain appropriate Security Clearances for this role UKSV Security Check (SC).
• Confident and articulate IT, verbal and inter-personnel skills for effective communication with customers, government authorities, project members and business leaders.
• Educated to GCSE standard or equivalent.
• Ability to work effectively both independently and as a team, in a multinational environment.
• Fluency in English, (Spoken, reading, writing and comprehension).
• Willing to attend government security training courses, some of which will be off-site residential courses spanning over consecutive working days.

Desirable:

• Considerable previous experience in a security and/or vetting job role and from a HMG or corporate related security environment.
• An understanding of governmental security policy such as the HMG Security Policy Framework's supporting leaflets and GovS-007 CPNI and Corporate Security policies.