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- Tasks: Support a Senior Executive with confidential tasks and manage their busy schedule.
- Company: Join a leading defence company known for its commitment to excellence.
- Benefits: Gain valuable experience in a dynamic environment with potential for career growth.
- Other info: Full-time role with flexible office days, perfect for building your professional network.
- Why this job: Be at the heart of decision-making and make a real impact in a prestigious organisation.
- Qualifications: Previous experience as an Executive Assistant or strong administrative skills required.
An Executive Assistant is required to work for a leading defence company at their Frimley site, this role is working directly with one Senior Executive to provide full Confidential/Executive Assistant support, and may be required to provide specific administrative support to the Executive's team.
The jobholder will possess strong communication skills including the ability to handle confidential, difficult or sensitive information/situations with diplomacy, discretion and sensitivity.
Key duties will involve:
- Provide efficient, responsive, and confidential Executive Assistant support to a Senior Executive, ensuring that the priorities of the Executive are actioned and achieved.
- Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed.
- Manage all incoming communications (mail, telephone calls and messages); draft responses; redirecting where appropriate; obtaining additional information as necessary.
- Ensure efficient management of the Executive’s diary. E.g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of the Executive’s time.
- Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive.
- Will be required to manage and process the Executives expenses/invoices. Including budget management where directed by the Executive.
- May be required to support and/or deliver additional delegated responsibilities on behalf of the Executive e.g. Data lead, SHE, BCM, etc.
- Perform ad-hoc project work as directed by the Executive.
Safety:
The role holder is responsible for taking reasonable care of their own health and safety ensuring high standards for safety, health and environment (SHE) in our organisation are maintained. This includes co-operating and following all reasonable instruction, information and training; reporting work-related hazards or incidents and using all equipment for the purpose intended.
Knowledge, Skills and Qualifications:
- Previous experience of providing Confidential/Executive Assistant support to an Executive, or significant experience of providing an administrative service.
- Experience of building and maintaining effective and professional relationships with senior Executives, and internal and external stakeholders at all levels within an organisation.
- Have a thorough understanding of how to deal with confidential information/issues, and how to record/store this confidential information appropriately.
- Have good understanding of the Company, its structure and relevant procedures.
- Have good knowledge of the key senior stakeholders for the executive are, including having a good awareness/understanding of the Management/Leadership team.
Skills:
- Developed and strong administrative skills. Including preparation of documentation for review at Business Management Committee/Functional Council meetings, to the required format and standards.
- Excellent IT Skills – Advanced knowledge of MS Office (PowerPoint, Outlook, Word, Excel), able to touch-type.
- Experience of using digital communication mediums.
- Good working knowledge of relevant company IT systems.
- Strong problem-solving skills: Identify problems through basic analysis and recommend underlying issues/causes.
- Will problem solve by making judgements based on practice and previous experience.
- Demonstrable SMART (Specific, Measurable, Achievable, Realistic and Timed) time management skills.
- Effective communication skills, with the ability to communicate with tact and diplomacy, with all levels of internal and external stakeholders.
- Able to effectively articulate information in a logical and concise way that is appropriate to the intended audience.
- Capable of managing confidential and sensitive information (business and personal) and act with tact, total discretion and sensitivity at all times.
Qualifications:
- Experience of providing Confidential/Executive Assistant support to a Senior Executive, or significant experience of providing an administrative service.
- Good standard of general education.
This role is full time 37 hours a week covering maternity leave and you will be required to work in the office 3/4 days per week.
Executive Assistant in Frimley employer: Morson Edge
Contact Detail:
Morson Edge Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Frimley
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its executives. We want you to be able to discuss how your skills align with their needs, especially in handling confidential information and managing busy schedules.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to handle sensitive situations with tact. We suggest doing mock interviews with friends or family to get comfortable articulating your thoughts clearly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in Frimley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in providing confidential support and managing communications, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Showcase Your Communication Skills: Since strong communication is a must-have for this role, use your application to demonstrate your ability to articulate information clearly and concisely. Whether it's through your cover letter or CV, let us know how you've handled sensitive situations with tact and diplomacy.
Highlight Your Organisational Skills: This role involves managing diaries and schedules, so make sure to showcase your organisational prowess. Share examples of how you've efficiently managed appointments and travel itineraries in the past. We love seeing those time management skills in action!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Morson Edge
✨Know Your Executive
Before the interview, research the Senior Executive you'll be supporting. Understand their role within the company and any recent projects or initiatives they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master the Art of Confidentiality
Given the sensitive nature of the role, be prepared to discuss how you've handled confidential information in the past. Share specific examples that demonstrate your ability to maintain discretion and manage sensitive situations with tact.
✨Showcase Your Organisational Skills
Bring examples of how you've effectively managed diaries, scheduled appointments, or coordinated travel in previous roles. Highlight your time management skills and how you prioritise tasks to ensure everything runs smoothly for the executive.
✨Communicate with Confidence
During the interview, practice clear and concise communication. Be ready to articulate your thoughts logically, especially when discussing your problem-solving skills. Use examples that showcase your ability to engage with various stakeholders and handle challenging situations diplomatically.