IMS Lead Analyst in City of London

We are looking for an IMS Lead Analyst for our client.

Job Purpose / Overview

To provide technical expertise to the Integrated Management System (IMS) team, working within the IMS team, the Lead IMS Analyst supports the SZC organisation to update and publish documents. This is a demanding post requiring excellent communication and organisational skills combined with a pro-active approach to the diverse workload. The role of a Lead IMS Analyst at SZC will have primary responsibility for developing and refining procedures for the Sizewell C (SZC) project. This encompasses creating new procedures, updating or retiring existing ones, and ensuring adherence to SZC procedure standards within a highly regulated environment. This requires effective management of the procedure work pipeline utilising excellent organisational and prioritisation skills.

Knowledge of and expertise in using BPMN or Enterprise Architecture systems to complete procedure development tasks would be very beneficial. Publication of approved IMS Procedures into the Live environment and publication to the IMS web portal will be supported by the digital team with whom the role holder will need to build a sound working relationship. Collaboration with various stakeholders across the SZC project, delivering process requirements and solutions for system development projects or programmes, and the management of stakeholder relationships are essential aspects of the daily activities. There will also be a need to train and/or coach others in procedure development best practices. The role also includes organising and facilitating workshops to define processes, with a specific emphasis on process modelling expertise (Lean/Six Sigma). The Lead IMS Analyst will lead a team of IMS Analysts to ensure that work is prioritised, and the Sizewell C business has the appropriate support. The Lead IMS Analyst will also develop and coach the IMS Analysts to develop their skills.

Principal Accountabilities

• Work as an integral part of a team contributing to team success, communications and a positive working environment.
• Collaborate with management and project stakeholders to orchestrate and coordinate process improvement project activities, ensuring seamless execution. This includes all related functions (Health and Safety, Security, Environment, Quality etc.) and Process Owners for timely document reviews and approvals.
• Provide an effective Process Architecture service to the IMS Governance Manager to help ensure the IMS meets the requirements of regulatory Licence Conditions and international standards for management systems.
• Assessment of the effectiveness of ongoing process improvement initiatives, providing valuable recommendations for refinement.
• Provide expert coaching and guidance to procedure development subject matter experts and project leaders to ensure process, safety, compliance and quality standards are met.
• Development of detailed procedure creation or update plans that encompass goals, milestones, governance requirements and resource allocation, fostering transparent communication.
• Deliver high-quality documents and models consistently within Business-as-Usual work and for projects when required.
• Ensure strategic alignment of process improvement initiatives with overarching organisational goals.
• Create and present effective procedure-related updates at the IRP strategic forum.
• Promote the implementation of the IMS throughout the business to meet project milestones.
• Coordinate the flow of business processes between Delivery, Enabling and Support functions.
• Support the publication of updated IMS procedures from the content development library to the live library ensuring object attributes, procedure flowcharts, permissions and relationships are transferred correctly with no adverse effects.
• Coordinate the procedure work pipeline, ensuring timely delivery and prioritisation of tasks based on project milestones and risk profiles.
• Contribute to the development and maintenance of a prioritised procedure work pipeline, ensuring progress status updates are clear and escalating delays appropriately when required.
• Maintain confidentiality of all commercial and sensitive information.
• Maintain data/records so that information is readily available and easily accessible on the project Electronic Documents and Records Management System (EDRMS) i.e. Teamcenter, and any other systems being used by the team.
• Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the performance and delivery of the IMS.
• Lead the team of IMS Analysts to ensure that the business has the appropriate support and work is prioritised to ensure delivery is effective.

Knowledge, Skills, Qualifications, Experience

Essential

• Experience in managing competing priorities and demands, dealing with ambiguity in a fast-paced work environment, with high levels of attention to detail and accuracy.
• Flexible integrated approach with the ability to multi-task and work on own initiative.
• Excellent organisational skills (flexible / organised / methodical).
• Ability to prioritise workload, meet deadlines, and stay calm under pressure. Consistently meeting and exceeding agreed-upon deadlines by prioritising workloads effectively.
• Strong interpersonal skills. Able to engage credibly within the business and externally. Able to initiate and develop new relationships with people at all levels in the organisation.
• Strong presentation and communication skills - able to present at multiple organisational levels.
• Educated to degree level or able to demonstrate experience in a highly regulated industry/major project environment.
• Extensive experience in the development, implementation, and maintenance of Process Best Practice and Company Procedures.
• Excellent understanding and application of process modelling standards and design techniques.
• Capable and experienced with using Visio to create and map processes.

Desirable

• Previous experience of working on a large project organisation preferably within the Nuclear Industry.
• LEAN Six Sigma green belt trained, with experience of using this toolset for process improvement.
• Experience in the application of nuclear management system standards.
• Experience using PowerBI or equivalent visualisation tool would be useful but is not a key requirement.
• Experience with Orbus iServer or similar tools (MEGA HOPEX, LeanIX, Software AG, Adonis) or someone enthusiastic about technical work and can demonstrate the ability to learn complex systems.
• Strong understanding of Business Process Modelling standards (in particular, BPMN notation).
• Experience in an object-oriented environment with objects, attributes, and relationships.

Qualifications & Experience

Essential

• Previous experience in a similar role within the construction or energy sector is required.

Desirable

• Degree in Business Administration, Project Management, or a related field is preferred.

Closing date 20.2.26. Location: Based in our Suffolk, Gloucester, Manchester, Bristol or London office with hybrid working available.