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- Tasks: Support a Senior Executive with confidential tasks and manage their busy schedule.
- Company: Join a leading defence company known for its innovation and integrity.
- Benefits: Gain valuable experience in a dynamic environment with potential for career growth.
- Other info: Full-time role with flexible office days, perfect for gaining hands-on experience.
- Why this job: Be at the heart of decision-making and make a real impact in a prestigious organisation.
- Qualifications: Previous experience as an Executive Assistant or strong administrative skills required.
The predicted salary is between 35000 - 45000 £ per year.
An Executive Assistant is required to work for a leading defence company at their Frimley site, this role is working directly with one Senior Executive to provide full Confidential/Executive Assistant support, and may be required to provide specific administrative support to the Executive's team.
The jobholder will possess strong communication skills including the ability to handle confidential, difficult or sensitive information/situations with diplomacy, discretion and sensitivity.
Key duties will involve:
- Provide efficient, responsive, and confidential Executive Assistant support to a Senior Executive, ensuring that the priorities of the Executive are actioned and achieved.
- Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed.
- Manage all incoming communications (mail, telephone calls and messages); draft responses; redirecting where appropriate; obtaining additional information as necessary.
- Ensure efficient management of the Executive's diary. E.g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of the Executive's time.
- Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive.
- Will be required to manage and process the Executives expenses/invoices. Including budget management where directed by the Executive.
- May be required to support and/or deliver additional delegated responsibilities on behalf of the Executive e.g. Data lead, SHE, BCM, etc.
- Perform ad-hoc project work as directed by the Executive.
Safety: The role holder is responsible for taking reasonable care of their own health and safety ensuring high standards for safety, health and environment (SHE) in our organisation are maintained. This includes co-operating and following all reasonable instruction, information and training; reporting work-related hazards or incidents and using all equipment for the purpose intended.
Knowledge, Skills and Qualifications:
- Previous experience of providing Confidential/Executive Assistant support to an Executive, or significant experience of providing an administrative service.
- Experience of building and maintaining effective and professional relationships with senior Executives, and internal and external stakeholders at all levels within an organisation.
- Have a thorough understanding of how to deal with confidential information/issues, and how to record/store this confidential information appropriately.
- Have good understanding of the Company, its structure and relevant procedures.
- Have good knowledge of the key senior stakeholders for the executive are, including having a good awareness/understanding of the Management/Leadership team.
Skills:
- Developed and strong administrative skills. Including preparation of documentation for review at Business Management Committee/Functional Council meetings, to the required format and standards.
- Excellent IT Skills – Advanced knowledge of MS Office (PowerPoint, Outlook, Word, Excel), able to touch-type.
- Experience of using digital communication mediums.
- Good working knowledge of relevant company IT systems.
- Strong problem-solving skills: Identify problems through basic analysis and recommend underlying issues/causes.
- Will problem solve by making judgements based on practice and previous experience.
- Demonstrable SMART (Specific, Measurable, Achievable, Realistic and Timed) time management skills.
- Effective communication skills, with the ability to communicate with tact and diplomacy, with all levels of internal and external stakeholders.
- Able to effectively articulate information in a logical and concise way that is appropriate to the intended audience.
- Capable of managing confidential and sensitive information (business and personal) and act with tact, total discretion and sensitivity at all times.
Qualifications:
- Experience of providing Confidential/Executive Assistant support to a Senior Executive, or significant experience of providing an administrative service.
- Good standard of general education.
This role is full time 37 hours a week covering maternity leave and you will be required to work in the office 3/4 days per week.
Executive Assistant in Camberley employer: Morson Edge
Contact Detail:
Morson Edge Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Camberley
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the company and the executive you'll be supporting. Knowing their background and priorities will help you tailor your responses and show you’re genuinely interested.
✨Tip Number 3
Practice your communication skills! Since this role involves handling sensitive information, being able to articulate your thoughts clearly and diplomatically is key. Try mock interviews with friends or family.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant in Camberley
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in providing confidential support and managing communications, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Showcase Your Communication Skills: Since strong communication is crucial for this role, give examples of how you've effectively handled sensitive information or difficult situations in the past. We love seeing candidates who can articulate their experiences clearly and concisely.
Demonstrate Organisational Skills: This role involves a lot of diary management and scheduling, so be sure to mention any relevant experience you have in this area. Share specific examples of how you've successfully managed multiple priorities and kept things running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to review your application more efficiently. Don’t miss out on this opportunity!
How to prepare for a job interview at Morson Edge
✨Know Your Executive
Before the interview, do your homework on the Senior Executive you'll be supporting. Understand their role, priorities, and any recent news about them or the company. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master the Art of Confidentiality
Since handling sensitive information is key in this role, prepare examples from your past experience where you've successfully managed confidential matters. Be ready to discuss how you ensure discretion and maintain trust when dealing with sensitive situations.
✨Showcase Your Organisational Skills
Bring along examples of how you've effectively managed diaries, schedules, or projects in the past. You might even consider creating a mock-up of a typical day for the Executive to demonstrate your planning skills and attention to detail.
✨Communicate with Confidence
Practice articulating your thoughts clearly and concisely. Since effective communication is crucial, consider doing mock interviews with a friend or family member. Focus on demonstrating your ability to communicate tactfully and diplomatically, especially when discussing challenging topics.