Senior Proposals Coordinator in Livingston

Morris & Spottiswood are a leading provider of fitout, refurbishment, M&E, facilities management and construction services across the UK. As a family firm we pride ourselves on excellence, responsibility and valuing our staff and customers.

Role Purpose

The Senior Proposals Coordinator will support the in‑year delivery and growth of the Services business by coordinating bid activity for framework and services‑led tender opportunities across public and private sector clients. The Coordinator will develop and coordinate high‑quality, compliant, compelling submissions to position the company for work through frameworks, call‑offs, negotiated opportunities and repeat clients, while contributing to group‑wide work‑winning capability.

Key Relationships

• LBS Managing Director and Senior Leadership Team
• LBS Service Leads
• LBS Estimating Manager
• Divisional Proposal Leads and Proposals team
• Commercial Team
• Marketing Team
• Core Enabling Teams: HR, HSQE, Finance
• Operational and Technical Managers
• Framework providers, partners and clients

Measures of Success

• Improved success rates on services frameworks and in‑year opportunities
• Consistent delivery of high‑quality, compliant submissions
• Positive feedback from clients and internal stakeholders
• Effective contribution to group work‑winning outcomes
• Strong, current bid content and accreditation readiness

Key Responsibilities

Framework & Opportunity Management

• Maintain a forward‑looking services opportunity pipeline in partnership with SLT and support group pipeline reporting.
• Act as Proposals coordinator for services‑related framework bids and negotiated services opportunities, supporting operational leads who retain overall bid ownership.

Bid & Proposal Coordination

• Coordinate the bid process for services opportunities, including PQQs, tenders, framework submissions and client‑specific proposals.
• Liaise with Livingston Service/Operations Directors who lead the bid.
• Develop and write high‑quality bid responses tailored to client priorities, scoring models and service delivery outcomes.
• Coordinate bid responses from key stakeholders and workstream leads.
• Manage bid plans, resources, review cycles and governance.
• Ensure submissions are fully compliant and operationally credible.
• Operate in line with defined Rules of Engagement between sectors, business units and proposals.

Content Development & Quality Management

• Own and maintain the LBS‑specific bid library for services submissions.
• Develop and refresh service methodologies.
• Develop and refresh case studies.
• Develop and refresh value propositions.
• Develop and refresh CVs and capability statements.
• Drive continuous improvement through lessons learned and bid review feedback.
• Ensure alignment with Livingston and wider group brand standards.

Accreditations & Compliance

• Support management and coordination of services‑led accreditations with HSQE and relevant teams.
• Coordinate updates to policies, evidence and standard responses.
• Act as key point of contact for audits, verification checks and clarification stages.

Client Engagement & Presentations

• Support preparation of client interviews, presentations and clarification responses.
• Produce clear, professional presentation materials that articulate service capability, value and differentiation.
• Work closely with operational teams to ensure bids reflect deliverable and robust service solutions.

Marketing & Business Growth Support

• Support development of marketing collateral aligned to services growth priorities.
• Create service brochures, framework summaries and capability documents.
• Support relationship development with repeat and new clients.
• Contribute to improving the visibility and consistency of the services offering across group platforms.

Group Collaboration & Best Practice

• Build strong working relationships with divisional proposal leads.
• Share best practice, templates, content and lessons learned to continuously improve bid quality and efficiency.
• Participate in group work‑winning forums, reviews and improvement initiatives.
• Support group requirements, including strategic framework bids, cross‑divisional opportunities and standardisation and capability development activity.
• Provide support to wider group priorities during peak activity in alignment with capacity‑sharing arrangements.

Essential Skills, Experience & Attributes

• Building services / MEP / services contract experience.
• Experience of framework‑led procurement in public and/or private sectors.
• Proven experience in a proposals / bid / work‑winning role within construction, building services, engineering or FM.
• Excellent written and verbal communication skills.
• Strong organisational capability managing multiple bids and deadlines.
• High attention to detail with a focus on quality and compliance.
• Knowledge/experience of Adobe Suite, particularly InDesign.

Desirable

• Familiarity with term contracts, lifecycle services or critical environments.
• Understanding of public sector procurement processes.
• Experience supporting client interviews and mobilisation proposals.

Personal Competencies

• Collaborative and relationship‑focused.
• Proactive and self‑directed.
• Commercially aware and client‑focused.
• Resilient under pressure.
• Continuous improvement mindset.

Equal Employment Opportunity Statement

Morris & Spottiswood is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We value people and invest in our workforce, recognising that diversity and inclusion drive innovation and creative solutions for all teams.