Senior Proposals Coordinator in Livingston

Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers.

Role Purpose

Livingston Building Services requires a dedicated Senior Proposals Coordinator to support in-year delivery and growth of the Services business. The role will take responsibility for coordinating bid activity for framework and services-led tender opportunities across both public and private sector clients, including Group and direct external clients - working alongside the LBS SLT who retain overall ownership of bids. The role will develop and coordinate high-quality, compliant, and compelling submissions, ensuring Livingston Building Services is well positioned to secure work through frameworks, call-offs, negotiated opportunities, and repeat clients. The role will also contribute to Group-wide work-winning capability, supporting shared learning, consistency, and best practice. Hybrid working is available.

Key Relationships

• LBS Managing Director and LBS Senior Leadership Team
• LBS Service Leads
• LBS Estimating Manager
• Divisional Proposal Leads across Group and Proposals team
• Commercial Team
• Marketing Team
• Core Enabling Teams: HR, HSQE, Finance
• Operational and Technical Managers
• Framework providers, partners, and clients

Measures of Success

• Contribution to improved success rates on Services frameworks and in-year opportunities
• Consistent delivery of high-quality, compliant submissions
• Positive feedback from clients and internal stakeholders
• Effective contribution to Group work-winning outcomes
• Strong, current bid content and accreditation readiness

Key Responsibilities

• Maintain a forward-looking Services opportunity pipeline in coordination with SLT, aligned to in-year delivery and growth objectives; contributing to Group pipeline reporting and reviews
• Act as Proposals coordinator for Services-related framework bids and negotiated services opportunities; supporting Operational leads who retain overall bid ownership.

• Coordinate the bid process for Services opportunities (including PQQs, tenders, framework submissions and client-specific proposals), liaising with internal stakeholders to coordinate bid content.
• Liaising with Livingston Service/Operations Directors who have overarching responsibility of leading the bid.
• Develop and write high-quality bid responses, tailored to client priorities, scoring models, and service delivery outcomes.
• Coordinate bid responses from key stakeholders and workstream leads.
• Manage bid plans, resources, review cycles, and governance.
• Ensure submissions are fully compliant, and operationally credible.
• Operate in line with defined Rules of Engagement between Sectors, Business Units, and Proposals

• Own and maintain LBS-specific bid library to support Services submissions.
• Develop and refresh:
• Service methodologies
• Case studies
• Value propositions
• CVs and capability statements
• Drive continuous improvement through lessons learned and bid review feedback.
• Ensure alignment with Livingston and wider Group brand standards.

• Support management and coordination of services led accreditations; working with HSQE and relevant teams where applicable, Coordinate updates to policies, evidence, and standard responses. Act as a key point of contact for audits, verification checks, and clarification stages.

• Support preparation of client interviews and presentations and clarification responses.
• Produce clear and professional presentation materials that articulate service capability, value, and differentiation.
• Work closely with operational teams to ensure bids reflect deliverable and robust service solutions.

• Support development of marketing collateral aligned to Services growth priorities; including:
• Service brochures
• Framework summaries
• Capability documents
• Support relationship development with repeat and new clients.
• Contribute to improving the visibility and consistency of the Services offering across Group platforms where relevant.

• Build strong working relationships with Divisional Proposal Leads.
• Actively share best practice, templates, content, and lessons learned to continuously improve bid quality and efficiency.
• Participate in Group work-winning forums, reviews, and improvement initiatives.
• Support Group requirements, including:
• Strategic framework bids
• Cross-divisional opportunities
• Standardisation and capability development activity
• Provide support to wider Group priorities during peak activity, in line with agreed capacity-sharing approach.

Skills, Experience & Attributes

• Building services / MEP / services contract experience.
• Experience of framework-led procurement in public and/or private sectors.
• Proven experience in a Proposals / Bid / Work Winning role within construction, building services, engineering, or FM.
• Excellent written and verbal communication skills.
• Strong organisational capability, managing multiple bids and deadlines.
• High attention to detail with a strong focus on quality and compliance.
• Knowledge/ Experience of Adobe Suite in particular In Design.

• Familiarity with term contracts, lifecycle services, or critical environments.
• Understanding of public sector procurement processes.
• Experience supporting client interviews and mobilisation proposals.

Personal Competencies

• Collaborative and relationship-focused
• Proactive and self-directed
• Commercially aware and client-focused
• Resilient under pressure
• Continuous improvement mindset

Valuing People at Morris & Spottiswood

Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind. Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education.