Administrator (Security & Vetting) in Glasgow

Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers. The Security Vetting Administrator will support the Security Controller in ensuring the Morris & Spottiswood Group complies with our client’s security vetting and compliance requirements. This position involves coordinating and conducting thorough security checks, managing employee, worker and supply chain information in an accurate, timely and confidential manner, ensuring compliance with legislation standards and company procedures.

Key responsibilities:

• Managing vetting applications across the Morris & Spottiswood Group.
• Conduct and coordinate comprehensive security vetting processes for all new and existing clients, including background checks and security clearances (BPSS).
• Liaising with relevant employees and supply chain workers to collate all necessary vetting information.
• Processing new vetting applications within the timescales specified.
• Work proactively to ensure that individuals are security cleared as quickly as possible.
• Communicate and liaise effectively with all employees, contractors, business partners and key stakeholders.
• Maintain and update records of all client security vetting processes, ensuring that all documentation is accurate, up-to-date, and stored securely.
• Ensure accuracy, diplomacy and data protection is maintained when collecting and processing personal data.
• Provide help and guidance and when necessary, chase individuals for additional information.
• Provide guidance and training to internal teams on client security protocols and best practices.
• Prepare detailed reports on the vetting process, highlighting any risks or concerns, and present findings to relevant business director.
• Provide feedback for continuous improvement to enhance efficiency and effectiveness in response to emerging threats or changes in regulatory requirements.
• Any other administrative duties as required to fulfil the requirements of the role.

Experience required:

• Working knowledge of Microsoft Office Packages.
• Excellent communication skills – both written and verbal.
• Proactive with the ability to manage multiple tasks and prioritise effectively.
• High attention to detail and strong organisational skills.
• Able to work within company and client procedures and standards.
• Team player with a flexible and confident approach to work.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work under pressure and manage deadlines in a fast-paced environment.

Valuing People at Morris & Spottiswood:

Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind. Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education.