At a Glance
- Tasks: Support the Fitout division with various administrative tasks and ensure smooth operations.
- Company: Join a diverse and inclusive team at Morris & Spottiswood in Glasgow.
- Benefits: Gain valuable experience in a busy environment with opportunities for growth.
- Other info: Full training provided; ideal for enthusiastic individuals ready to learn.
- Why this job: Be part of a team that values people and fosters innovation.
- Qualifications: Strong admin skills, Microsoft Office proficiency, and good communication abilities.
The predicted salary is between 25000 - 30000 £ per year.
We currently require an administrator to work within our Glasgow team supporting the Fitout division. This is a varied role that requires strong administrational skills as well as having the ability to communicate across all levels. This role will include general administration; collating compliance information from operations ensuring the dashboard checks are in place, filing test sheets, general management of time sheets and assisting with O&M manuals. Ideally you will have worked within the construction industry and have experience of working in a busy administrator role. We are looking for highly enthusiastic and motivated individuals who are able to adapt to new procedures and enjoy working in a team environment. Experience of Microsoft Office applications is essential, a working knowledge of Word, Excel, Internet and email.
Key Duties
- Work closely with Project Administrator and team colleagues to provide assistance and cover, as necessary and ensure a seamless service provision across business requirements.
- General photocopying, scanning and typing, preparation of presentations/reports, taking minutes at meetings, as required.
- Archiving returned site files.
- Process weekly timesheets and issue to Payroll.
- Management of weekly van mileage and inspection logs.
- Reconciliation of all weekly operative and managers credit card transactions, logging and issuing to accounts.
- Co-ordination of all annual leave within the business unit, update labour resource tracker, liaise with payroll.
- Management of monthly Contract Manager Deliverables, logging and reporting to Operations Director.
- Assist in the production of Operations & Maintenance Manuals for various Projects (previous experience would be desirable though full training will be given); chasing outstanding information from all involved in Projects (Sub-Contractors / Suppliers / Design Team).
- Management of site drawing registers and distribution of drawings to relevant parties.
- Cover Reception as and when required.
Person Specification
The successful candidate will have:
- Strong administration skills including being able to effectively organise their workload.
- Experience of administration in a busy environment.
- The ability to use Microsoft Word and Excel.
- Good communication skills, being able to communicate well both internally and externally.
Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind. Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education. Applications are welcome from enthusiastic and motivated individuals who can adapt quickly to new procedures and enjoy working in a team environment.
Administrator in Glasgow employer: Morris and Spottiswood
Morris & Spottiswood is an exceptional employer located in Glasgow, offering a dynamic work environment that values diversity and inclusivity. With a strong commitment to employee development, we provide ample opportunities for growth and training within the construction industry, ensuring our team members thrive in their roles. Our supportive culture fosters collaboration and innovation, making it an ideal place for motivated individuals seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the lookout for an administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their values and recent work, so you can show how your skills align with their needs. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your communication skills! Since this role requires strong communication across all levels, consider doing mock interviews with friends or family. This will help you articulate your thoughts clearly and confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing enthusiastic candidates who are keen to join our team!
We think you need these skills to ace Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your strong administration skills and any relevant experience in the construction industry. We want to see how you can fit into our Glasgow team!
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office applications, especially Word and Excel. We love seeing candidates who can effectively organise their workload and communicate well across all levels.
Be Enthusiastic:Let your enthusiasm shine through in your application! We’re looking for motivated individuals who enjoy working in a team environment. A positive attitude can really make you stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Morris and Spottiswood
✨Know Your Admin Skills
Make sure you can confidently discuss your strong administration skills. Prepare examples of how you've organised workloads in busy environments, especially if you have experience in the construction industry. This will show that you understand the demands of the role.
✨Familiarise with Microsoft Office
Since proficiency in Microsoft Word and Excel is essential, brush up on these applications before the interview. Be ready to talk about specific tasks you've completed using these tools, like preparing reports or managing timesheets.
✨Communicate Effectively
Practice your communication skills! Think about how you can convey information clearly and concisely, both verbally and in writing. You might be asked to demonstrate this during the interview, so consider preparing a brief presentation or report to showcase your abilities.
✨Show Enthusiasm and Team Spirit
The company values motivated individuals who enjoy teamwork. Be prepared to share examples of how you've worked collaboratively in the past and express your enthusiasm for contributing to a positive team environment. This will help you stand out as a candidate who aligns with their core values.
