Office Assistant

About the Role

This role is only suitable for someone who isn't looking for progression - it is within a small, satellite office where there will be days you are in the office on your own.

Our Client is looking for a proactive, organised and personable Office Assistant to join their team and help ensure the smooth day-to-day running of its small London office in Mayfair.

This is a varied, hands-on role suited to someone who takes pride in creating a welcoming, well-organised and efficient workplace. Acting as a key point of contact for visitors, suppliers and colleagues, you will play an important part in maintaining a positive office environment and ensuring everything runs seamlessly behind the scenes.

From welcoming guests and coordinating with external suppliers to managing office supplies and overseeing general office organisation, you will take ownership of the practical details that make a real difference to the working day.

We are looking for someone with a positive, can-do attitude who is comfortable working independently, enjoys helping others and takes the initiative to identify what needs doing without always being asked.

Key Responsibilities

Front of House & Guest Experience

• Welcome visitors and guests in a warm, professional and personable manner
• Ensure meeting rooms are prepared, tidy and ready for use ahead of meetings
• Support the coordination of visitor arrivals and assist with general meeting requirements
• Maintain a professional and welcoming atmosphere throughout the office

Office Management & Facilities

• Help oversee the day-to-day running of the two-floor office, ensuring the working environment remains organised, tidy and presentable
• Liaise with building management, maintenance teams and external contractors regarding office facilities and any issues that arise
• Coordinate service providers and suppliers, arranging visits and following up on outstanding tasks where necessary
• Identify and report maintenance issues, ensuring they are addressed promptly
• Assist with office moves, room set-ups and other practical requirements as needed

Office Supplies & Stock Management

• Take responsibility for ordering and maintaining office supplies, stationery and general consumables
• Manage grocery and kitchen supplies, ensuring refreshments and essentials are consistently stocked
• Monitor stock levels, anticipate requirements and place orders in a timely and cost-conscious manner
• Keep kitchen areas, communal spaces and supply storage organised and presentable
• Receive deliveries and ensure items are distributed or stored appropriately
• Act as a point of contact for external suppliers and service providers
• Coordinate deliveries, cleaning services and other routine office services
• Build positive working relationships with suppliers, ensuring services are delivered efficiently and to the expected standard
• Assist with invoice queries, purchase orders and basic administrative records relating to office expenditure, where required

General Administrative & Team Support

• Provide ad hoc administrative support to colleagues as required
• Assist with the organisation of internal meetings, team activities and office events
• Help ensure shared office spaces are used effectively and remain ready for colleagues and visitors
• Take a proactive approach to resolving everyday office issues and supporting the wider team
• Maintain a high level of organisation, attention to detail and discretion when handling office-related information

About You

We are looking for someone who is naturally organised, approachable and enjoys taking responsibility for their working environment.

You will be comfortable balancing a variety of practical tasks throughout the day, switching priorities when needed and ensuring the small but important details are never overlooked.

The ideal candidate will have:

• Previous experience in an office assistant, office coordinator, workplace support or similar administrative role
• Excellent organisational skills and strong attention to detail
• A friendly, professional and service-oriented approach when dealing with visitors, colleagues and external suppliers
• The ability to prioritise tasks, manage competing demands and work independently
• A proactive mindset, with the confidence to use initiative and solve problems
• Clear and professional written and verbal communication skills
• Good general IT skills, including confidence using email, calendars and everyday office software
• A practical, hands-on approach and a willingness to help wherever needed
• A reliable and flexible attitude, with pride in maintaining a well-run office

Morgan Spencer – Your Career, Our Expertise

We are proud to be one of London’s leading Executive Secretarial & Business Services recruitment consultancies, connecting exceptional talent with outstanding opportunities.

Morgan Spencer is committed to equality, diversity, and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity, or circumstance.

Confidentiality & GDPR:

All applications are handled with the strictest confidentiality and processed in accordance with UK GDPR and data protection legislation. Your personal information will only be used for recruitment purposes and will never be shared without your consent.

Morgan Spencer Limited, registered in England & Wales No: 4254114

#J-18808-Ljbffr