At a Glance
- Tasks: Support office teams with administration, document management, and meeting coordination.
- Company: Join a dynamic team at Morgan Sindall, promoting collaboration and support.
- Benefits: Flexible working options, competitive salary, and opportunities for professional growth.
- Other info: Great chance to develop skills in a fast-paced, evolving workplace.
- Why this job: Be the backbone of our operations and make a real difference in a supportive environment.
- Qualifications: GCSE level education and experience in an administrative role preferred.
The predicted salary is between 24000 - 28000 £ per year.
We are looking for a proactive and organised Administrator to support our office teams.
Location
The role is primarily site-based at HMNB Clyde, with remote working considered on an exceptional basis rather than as standard practice.
Key Responsibilities
- Office & Administrative Support
- Oversee and coordinate all general office administration activities, maintaining efficient and effective systems.
- Provide support to the office manager as directed.
- Communication & Coordination
- Act as a first point of contact for visitors and colleagues.
- Build positive working relationships with internal teams, customers, and visitors.
- Document & Information Management
- Responsible for supporting the effective management, control, and distribution of project documentation in accordance with project and Information Management (IM) requirements.
- Ensure that all documents are correctly numbered, processed, approved, and recorded, supporting compliance with project and client standards.
- Apply for document numbers and assist the project team with electronic storage.
- Log and file all delivery tickets and invoices.
- Maintain accurate filing systems (electronic and paper-based) ensuring records are well organised and up to date.
- Create, update, and maintain documents including reports, invoices, letters, and presentations.
- Support the project team with data input into site trackers and advise parties of upcoming commitments.
- Support data collection and preparation of reports for management.
- Meeting & Event Support
- Arrange and coordinate meetings.
- Attend meetings where required, taking accurate minutes and distributing them promptly.
- Office Operations
- Monitor and manage office supplies and equipment inventory.
- Support project teams with administrative tasks as needed.
- Continuous Improvement & Support
- Identify opportunities to improve administrative processes and service delivery.
- Provide flexible support across teams, taking on additional responsibilities where required.
- Maintain strict confidentiality of company and customer information.
- Act as a positive ambassador for Morgan Sindall, promoting a collaborative and supportive culture.
What We’re Looking For
Qualifications & Experience
- Educated to GCSE level (or equivalent).
- Experience in an administrative or office support role (desirable).
- Strong working knowledge of Microsoft Office and standard office systems.
Essential - Skills & Attributes
- Excellent organisational and time management skills.
- Strong communication skills, both written and verbal.
- Ability to build positive working relationships at all levels.
- High attention to detail and accuracy.
- Ability to manage a varied workload and respond to changing priorities.
- Proactive, flexible and solutions-focused approach.
- Ability to work both independently and as part of a team.
Desirable
- Experience in document control or administration within construction/engineering projects.
- Understanding of document numbering and naming conventions.
Administrator in Helensburgh employer: Morgan Sindall Infrastructure
Morgan Sindall is an exceptional employer that fosters a collaborative and supportive work culture, particularly at our HMNB Clyde site. We prioritise employee growth through continuous improvement opportunities and offer a flexible working environment, ensuring that our administrators can thrive while contributing to meaningful projects in the construction and engineering sectors.
Contact Details:
Morgan Sindall Infrastructure Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Helensburgh
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As an Administrator, you'll need to build positive relationships with colleagues and visitors. Try role-playing common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 3
Be ready to showcase your organisational skills. Think of examples from your past experiences where you successfully managed multiple tasks or improved processes. This will demonstrate your proactive approach and ability to handle a varied workload.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Administrator in Helensburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant administrative experience to show us you're the perfect fit for the role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you want to join StudySmarter and how your background aligns with our needs. Be genuine and let your personality shine through while keeping it professional.
Showcase Your Communication Skills:Since communication is key in this role, ensure your written application is clear and concise. Use proper grammar and structure to demonstrate your attention to detail and ability to convey information effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Morgan Sindall Infrastructure
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like document management and office coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you maintain accurate filing systems and manage office supplies, as these are crucial for the job.
✨Communicate Like a Pro
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. Think about how you can build positive relationships with colleagues and visitors, and be prepared to share examples of how you've done this in previous roles.
✨Be Ready to Adapt
The job requires a proactive and flexible approach, so be prepared to discuss how you've handled changing priorities in the past. Highlight your ability to work independently and as part of a team, and share any experiences where you've taken on additional responsibilities to support your colleagues.
