Commercial & Supply Chain Administration Assistant in Helensburgh

Administrator commercial and supply chain Morgan Sindall Infrastructure is looking for a proactive and organised Administrator / Commercial Assistant to support our Commercial and Supply Chain team. This role has been created in response to an increased demand in cyber security compliance and administrative workload, alongside broader commercial support activities. You will play a key role in ensuring critical compliance requirements are met, while also improving the efficiency and effectiveness of day-to-day commercial operations. Acting as a central point of coordination, you will provide structured administrative support, enabling commercial and supply chain professionals to focus on strategic and high-value activities. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys bringing organisation, accuracy, and structure to complex processes.

Responsibilities

• Support the management and coordination of cyber security compliance requirements, including document tracking, monitoring, and supplier engagement
• Maintain accurate records and ensure all compliance documentation is up to date and properly organised
• Provide administrative support to the Commercial and Supply Chain team, ensuring processes run smoothly and efficiently
• Manage and maintain resource tracking spreadsheets and support reporting activities
• Monitor and chase invoice statuses, ensuring timely processing and accurate record keeping
• Assist with general commercial administrative tasks, supporting cost and procurement processes
• Coordinate meetings, prepare documentation, and record meeting minutes where required
• Maintain organised filing systems and document control processes
• Communicate effectively with internal stakeholders and external suppliers to obtain information and resolve queries
• Support continuous improvement by identifying opportunities to streamline processes and enhance efficiency
• Act as a reliable and professional point of contact within the team, maintaining a positive and collaborative working approach

Skills, Experience & Qualifications

• Previous experience in an administrative, commercial support, or office-based role
• Experience working with data, spreadsheets, and document management systems
• Good working knowledge of Microsoft Office (Excel, Word, Outlook)
• GCSEs (or equivalent) including Maths and English
• Highly organised with strong attention to detail and accuracy
• Ability to manage multiple tasks and prioritise effectively
• Strong communication skills, both written and verbal
• Comfortable working with data and maintaining accurate records
• Proactive and able to work independently as well as part of a team
• Positive and adaptable approach to changing priorities and workloads
• Strong problem-solving skills and the ability to handle a variety of tasks
• Professional, reliable, and able to maintain confidentiality
• A collaborative team player who supports colleagues and contributes to team success

This role offers an excellent opportunity to develop within a commercial environment, gain exposure to infrastructure projects, and play a vital role in supporting compliance, efficiency, and overall business performance.

Our Commitment to Inclusion

We want everyone to feel they belong and can thrive. We welcome applications from people of all backgrounds, identities and experiences — including those returning to work, seeking flexible arrangements, or transferring skills from adjacent project controls roles. If you require adjustments during the recruitment process or need this information in a more accessible format, just let us know. We are committed to ensuring equitable opportunities for every applicant.

Why Join Us?

• Inclusion, respect and collaboration
• Professional development and progression
• Knowledge sharing and learning
• Opportunities to shape how projects are planned and delivered
• A culture of continuous improvement

Morgan Sindall employs only those with the legal right to work in the UK. Proof of eligibility is required during the recruitment process. Morgan Sindall Infrastructure has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies. Please note that any CVs submitted will be deemed as gifted to Morgan Sindall and any agency terms & conditions associated with the use of such CVs will be null and void.