Document Controller

Location: HMNB Clyde + Office in Motherwell

Morgan Sindall Infrastructure delivers some of the UK's most complex and critical infrastructure across six core sectors. From working on projects and long-term frameworks, we believe in connecting people, places and communities through responsible infrastructure. Our people are our business. We leverage their expertise to design and deliver safe, resilient infrastructure through innovative solutions.

Responsibilities:

• Administering QA Checks across all submissions to the Project Information Model Common Data Environment, Viewpoint for Projects.
• Coordinate all activities in line with the Document Management Plan.
• Production of reports highlighting items requiring action, or are now overdue, and issuing to the action owners.
• Management and issue of Information Transmittals in line with prescribed project distribution.
• Updating of Task Information Delivery Plans for the Project Team and assisting the Senior Information Manager with collection and collation.
• Security minded approach to processing and handling all information and correspondence, in line with established requirements for each classification and level of sensitivity.
• Providing guidance on document requirements in line with the Document Management Plan.
• Providing support to all end users of Viewpoint for Projects, mainly troubleshooting issues or providing guidance.
• Act as the main point of contact for ongoing support and coaching relating to Document Control activities, including third parties such as client teams, designers, and subcontractors.
• Maintain documents and drawings within the Project Site Offices under safe custody without any damage or deterioration, with easy traceability.
• Effectively control and store information within the internal SharePoint site to allow for easy retrieval through searchable metadata and tags.
• Assist the Senior Information Manager with the archiving of information in line with the Data Retention and Archiving strategy.
• Maintaining regular communication and good rapport with the Client's Document Control team and proactively resolving any issues or queries that arise.

Other:

Due to the responsibilities, the role would be based on site for a minimum of 4 days with 1 day available to work from home.

Qualities:

• Experience working with OFFICIAL and OFFICIAL-SENSITIVE information, and associated handling requirements.
• Diverse and clear communication skills with experience of effective communication with multidisciplinary design teams, client teams, subcontractors, and the wider supply chain.
• Experience of working on projects with large volumes of data and information from various sources.
• Ability to handle a variety of situations at one given time, and to do so efficiently.
• Competent user of Viewpoint for Projects, or strong experience within another Electronic Document Management System (i.e. Asite).
• Awareness of ISO19650 and preferably a working knowledge of how it is adhered to across the lifecycle of a project.

What's in it for you?

• Generous, incremental holiday entitlement with the option to buy five days.
• Flexible and adaptable working (Minimum 4 days on site, 1 day available to work from home).
• Family friendly policies and work/life approach.
• Mentoring programmes and continuous learning support.
• Contributory pension scheme.
• Annual bonus scheme.
• Recognition scheme and long service awards.
• You must be a UK Sole National.
• We offer a share-save scheme, discounts like cycle-to-work and gym memberships, plus support services for colleagues and their families.

The application process:

Click "Apply" to upload your CV, provide contact details, and answer a few role-specific questions. Once your application is reviewed, our Talent team will notify you of the outcome. If selected, you'll be invited to either an in-person or virtual interview via Teams.

At Morgan Sindall, we are an equal opportunities employer and Investors in People company, committed to creating an inclusive and supportive workplace. Morgan Sindall employs only those with the legal right to work in the UK. Proof of eligibility is required during the recruitment process. Morgan Sindall Infrastructure has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies. Please note that any CVs submitted will be deemed as gifted to Morgan Sindall and any agency terms & conditions associated with the use of such CVs will be null and void.