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- Tasks: Manage supplier onboarding and ensure compliance in a dynamic procurement environment.
- Company: Join a leading organisation in East London with a focus on innovation.
- Benefits: Competitive pay, flexible working options, and valuable experience in supply chain management.
- Other info: Immediate start available with potential for contract extension.
- Why this job: Be part of a critical team that shapes supplier relationships and drives efficiency.
- Qualifications: Strong admin skills and understanding of procurement processes are essential.
The predicted salary is between 30000 - 40000 £ per year.
Procurement Administrator (Supply Chain) - Temporary Contract - Inside Ir35 - PAYE/Umbrella
Start Thursday the 23rd of April is essential - so, please only apply if you are immediately available.
Based in Stratford (East London). Initial contract: 8 weeks. Potential extension: up to 12 weeks total.
Role & Contract Details
The role is to join the Procurement team, supporting the rollout and ongoing management of the LSC Supplier Portal. This position will manage supplier onboarding and Pre-Qualification Questionnaire (PQQ) processes, ensuring suppliers are approved through a controlled, compliant procurement route. You will act as the key coordination point between internal teams, Procurement and suppliers, managing the end-to-end onboarding journey from initial request through to approval, ensuring all supplier data and compliance documentation is complete and accurate. This is a critical role supporting both the implementation phase of a new system and its transition into business-as-usual operations.
Responsibilities
- Supplier Onboarding & Coordination: Manage all supplier onboarding requests from internal stakeholders. Coordinate the full onboarding lifecycle from request and review through to supplier invitation, PQQ completion and approval. Ensure onboarding is controlled through Procurement, not direct supplier registration.
- PQQ & Supplier Management: Invite suppliers to complete PQQs via the LSC portal. Monitor progress and follow up on incomplete submissions. Review supplier information for completeness and accuracy.
- Compliance & Documentation: Track and validate supplier compliance documentation, including insurance certificates, health & safety accreditations (e.g. SSIP), and other regulatory requirements. Monitor expiry dates and ensure documentation is kept up to date.
- Procurement Support: Coordinate approval workflows with procurement teams. Ensure submissions are complete before review. Track and follow up on approval status.
- System & Data Management: Maintain accurate supplier records within the LSC system. Support migration of supplier data from legacy systems. Assist with vendor status updates across systems.
- Supplier & Stakeholder Engagement: Provide guidance to suppliers throughout the onboarding process. Respond to queries and resolve issues efficiently. Work closely with internal teams to ensure smooth onboarding.
- Process & Continuous Improvement: Support development and documentation of onboarding processes. Maintain onboarding trackers and reporting. Identify opportunities to improve efficiency and consistency.
About You
Essential:
- Strong administrative background, with experience managing processes, data and documentation in a structured environment.
- Good working understanding of procurement or supply chain processes, including experience supporting supplier onboarding, PQQ or compliance activities, and an appreciation of governance and compliance requirements within supplier management.
- Highly organised, with the ability to manage multiple workflows, priorities and stakeholders simultaneously.
- Excellent attention to detail, with the ability to review, sense-check and validate information for accuracy and completeness.
- Confident communication skills, with the ability to engage professionally with both internal stakeholders and external suppliers.
- Customer/supplier-facing mindset, able to guide users through processes and resolve queries effectively.
- Ability to follow and enforce defined processes, ensuring compliance and consistency across all onboarding activity.
Desirable:
- Exposure to procurement, supply chain or commercial environments.
- Experience using supplier portals, workflow tools or ERP systems.
- Experience working in a property services, construction or maintenance environment.
We are committed to ensuring that all job applicants are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Procurement Administrator - Supply Chain employer: Morgan Philips Specialist Recruitment
Contact Detail:
Morgan Philips Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator - Supply Chain
✨Tip Number 1
Get your networking game on! Reach out to people in the procurement and supply chain field. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. Show them you understand their needs and how you can help streamline their supplier onboarding.
✨Tip Number 3
Practice your communication skills! You'll need to engage with both internal teams and suppliers, so being clear and confident is key. Role-play common scenarios to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Procurement Administrator - Supply Chain
Some tips for your application 🫡
Get to Know the Role: Before you start writing, take a moment to really understand what the Procurement Administrator role involves. Familiarise yourself with the key responsibilities and skills mentioned in the job description. This will help us tailor your application to show how you fit perfectly into the team.
Show Off Your Experience: When detailing your experience, focus on your administrative background and any relevant procurement or supply chain knowledge. Highlight specific examples where you've managed processes or documentation, as this will resonate well with us and demonstrate your capability for the role.
Be Detail-Oriented: Attention to detail is crucial for this position, so make sure your application reflects that. Double-check for any typos or errors, and ensure all your information is accurate and complete. A polished application shows us you can handle the precision required in supplier management.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to showcase your enthusiasm for joining our team right from the start!
How to prepare for a job interview at Morgan Philips Specialist Recruitment
✨Know Your Procurement Basics
Before the interview, brush up on your understanding of procurement and supply chain processes. Familiarise yourself with supplier onboarding, PQQs, and compliance requirements. This will help you speak confidently about how your experience aligns with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your ability to manage multiple workflows and priorities. Think of specific instances where you successfully coordinated projects or managed documentation. This will highlight your organisational prowess, which is crucial for this role.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, especially when discussing your past experiences. Since the role involves engaging with both internal teams and suppliers, showcasing your communication skills will be key to making a positive impression.
✨Be Ready to Discuss Process Improvement
Think about ways you've contributed to improving processes in previous roles. Be prepared to discuss any ideas you have for enhancing efficiency in supplier onboarding or compliance tracking, as this shows your proactive mindset and commitment to continuous improvement.