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For Companies At a Glance
- Tasks: Manage supplier onboarding and ensure compliance in a dynamic procurement environment.
- Company: Join a leading organisation in East London with a focus on innovation.
- Benefits: Competitive pay, flexible working options, and valuable experience in supply chain management.
- Other info: Opportunity for contract extension and growth in a supportive team.
- Why this job: Be part of a critical project that shapes supplier relationships and enhances operational efficiency.
- Qualifications: Strong admin skills and understanding of procurement processes are essential.
The predicted salary is between 30000 - 40000 £ per year.
Overview
Temporary Contract - Inside Ir35 - PAYE/Umbrella
Start Thursday the 23rd of April is essential - so, please only apply if you are immediately available.
Based in Stratford (East London)
Initial contract: 8 weeks. Potential extension: up to 12 weeks total.
Role & Contract Details
The role is to join the Procurement team, supporting the rollout and ongoing management of the LSC Supplier Portal. This position will manage supplier onboarding and Pre-Qualification Questionnaire (PQQ) processes, ensuring suppliers are approved through a controlled, compliant procurement route. You will act as the key coordination point between internal teams, Procurement and suppliers, managing the end-to-end onboarding journey from initial request through to approval, ensuring all supplier data and compliance documentation is complete and accurate. This is a critical role supporting both the implementation phase of a new system and its transition into business-as-usual operations.
Responsibilities
- Supplier Onboarding & Coordination: Manage all supplier onboarding requests from internal stakeholders. Coordinate the full onboarding lifecycle from request and review through to supplier invitation, PQQ completion and approval. Ensure onboarding is controlled through Procurement, not direct supplier registration.
- PQQ & Supplier Management: Invite suppliers to complete PQQs via the LSC portal. Monitor progress and follow up on incomplete submissions. Review supplier information for completeness and accuracy.
- Compliance & Documentation: Track and validate supplier compliance documentation, including insurance certificates, health & safety accreditations (e.g. SSIP), and other regulatory requirements. Monitor expiry dates and ensure documentation is kept up to date.
- Procurement Support: Coordinate approval workflows with procurement teams. Ensure submissions are complete before review. Track and follow up on approval status.
- System & Data Management: Maintain accurate supplier records within the LSC system. Support migration of supplier data from legacy systems. Assist with vendor status updates across systems.
- Supplier & Stakeholder Engagement: Provide guidance to suppliers throughout the onboarding process. Respond to queries and resolve issues efficiently. Work closely with internal teams to ensure smooth onboarding.
- Process & Continuous Improvement: Support development and documentation of onboarding processes. Maintain onboarding trackers and reporting. Identify opportunities to improve efficiency and consistency.
About You
Essential:
- Strong administrative background, with experience managing processes, data and documentation in a structured environment.
- Good working understanding of procurement or supply chain processes, including experience supporting supplier onboarding, PQQ or compliance activities, and an appreciation of governance and compliance requirements within supplier management.
- Highly organised, with the ability to manage multiple workflows, priorities and stakeholders simultaneously.
- Excellent attention to detail, with the ability to review, sense-check and validate information for accuracy and completeness.
- Confident communication skills, with the ability to engage professionally with both internal stakeholders and external suppliers.
- Customer/supplier-facing mindset, able to guide users through processes and resolve queries effectively.
- Ability to follow and enforce defined processes, ensuring compliance and consistency across all onboarding activity.
Desirable:
- Exposure to procurement, supply chain or commercial environments.
- Experience using supplier portals, workflow tools or ERP systems.
- Experience working in a property services, construction or maintenance environment.
EEO & Important Notices
We are committed to ensuring that all job applicants are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Procurement Administrator - Supply Chain employer: Morgan Philips Specialist Recruitment
Contact Detail:
Morgan Philips Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator - Supply Chain
✨Tip Number 1
Get to know the company and its culture before your interview. Research their values, recent projects, and any news related to their procurement processes. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions related to procurement and supply chain management. Think about your past experiences with supplier onboarding and compliance, and be ready to share specific examples that highlight your skills and achievements.
✨Tip Number 3
Don’t forget to prepare some thoughtful questions for your interviewers. Ask about the challenges they face in supplier management or how they measure success in the procurement team. This shows your engagement and helps you assess if the role is right for you.
✨Tip Number 4
After your interview, send a quick thank-you email to express your appreciation for the opportunity. Mention something specific from the conversation to remind them of your enthusiasm and fit for the role. It’s a small gesture that can make a big difference!
We think you need these skills to ace Procurement Administrator - Supply Chain
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in procurement and supplier onboarding. We want to see how your skills match the role, so don’t be shy about showcasing relevant achievements!
Show Off Your Organisational Skills: Since this role involves managing multiple workflows and stakeholders, it’s crucial to demonstrate your organisational prowess. Use examples from your past roles where you successfully juggled various tasks or projects.
Be Detail-Oriented: Attention to detail is key in this position. When you’re filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their submissions are accurate and complete.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Morgan Philips Specialist Recruitment
✨Know Your Procurement Basics
Before the interview, brush up on your understanding of procurement and supply chain processes. Familiarise yourself with supplier onboarding and PQQ activities, as well as compliance requirements. This will help you speak confidently about your relevant experience and how it aligns with the role.
✨Showcase Your Organisational Skills
Since this role requires managing multiple workflows and stakeholders, be ready to share examples of how you've successfully organised similar tasks in the past. Use specific instances where your attention to detail made a difference, especially in managing documentation or compliance.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle supplier queries. Think of scenarios where you had to guide users through a process or resolve issues efficiently. Practising these responses will help you demonstrate your customer-facing mindset.
✨Engage with Confidence
During the interview, communicate clearly and professionally. Show enthusiasm for the role and the company. Remember, they want to see how you interact with both internal teams and external suppliers, so be personable and approachable while discussing your experiences.