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- Tasks: Join our team to manage supplier onboarding and ensure compliance in procurement processes.
- Company: Dynamic company based in Stratford, East London, focused on innovation.
- Benefits: Hybrid working model, competitive pay, and a chance to develop your skills.
- Why this job: Be a key player in a critical role that supports exciting new systems.
- Qualifications: Strong admin skills and a knack for managing data and processes.
- Other info: Immediate start available with potential for contract extension.
The predicted salary is between 30000 - 40000 £ per year.
We have an exciting opportunity for a Procurement Administrator to join our Procurement team, supporting the rollout and ongoing management of our LSC Supplier Portal. This role will be central to managing supplier onboarding and Pre-Qualification Questionnaire (PQQ) processes, ensuring all suppliers are approved through a controlled, compliant procurement route. You will act as the key coordination point between internal teams, Procurement and suppliers, managing the end-to-end onboarding journey from initial request through to approval, ensuring all supplier data and compliance documentation is complete and accurate. This is a critical role supporting both the implementation phase of a new system and its transition into business-as-usual operations.
Contract Details
- Duration: 8–12 weeks
- Initial period: Office-based for onboarding and training (approx. first 2 weeks)
- Thereafter: Hybrid working (2–3 days in the office)
Responsibilities
- Supplier Onboarding & Coordination
- Manage all supplier onboarding requests from internal stakeholders
- Coordinate the full onboarding lifecycle from request and review through to supplier invitation, PQQ completion and approval
- Ensure onboarding is controlled through Procurement, not direct supplier registration
- PQQ & Supplier Management
- Invite suppliers to complete PQQs via the LSC portal
- Monitor progress and follow up on incomplete submissions
- Review supplier information for completeness and accuracy
- Compliance & Documentation
- Track and validate supplier compliance documentation, including: Insurance certificates, Health & safety accreditations (e.g. SSIP), Other regulatory requirements
- Monitor expiry dates and ensure documentation is kept up to date
- Procurement Support
- Coordinate approval workflows with procurement teams
- Ensure submissions are complete before review
- Track and follow up on approval status
- System & Data Management
- Maintain accurate supplier records within the LSC system
- Support migration of supplier data from legacy systems
- Assist with vendor status updates across systems
- Supplier & Stakeholder Engagement
- Provide guidance to suppliers throughout the onboarding process
- Respond to queries and resolve issues efficiently
- Work closely with internal teams to ensure smooth onboarding
- Process & Continuous Improvement
- Support development and documentation of onboarding processes
- Maintain onboarding trackers and reporting
- Identify opportunities to improve efficiency and consistency
About You
- Essential
- Strong administrative background, with experience managing processes, data and documentation in a structured environment
- Good working understanding of procurement or supply chain processes, including experience supporting supplier onboarding, PQQ or compliance activities, and an appreciation of governance and compliance requirements within supplier management
- Highly organised, with the ability to manage multiple workflows, priorities and stakeholders simultaneously
- Excellent attention to detail, with the ability to review, sense-check and validate information for accuracy and completeness
- Confident communication skills, with the ability to engage professionally with both internal stakeholders and external suppliers
- Customer/supplier-facing mindset, able to guide users through processes and resolve queries effectively
- Ability to follow and enforce defined processes, ensuring compliance and consistency across all onboarding activity
- Desirable
- Exposure to procurement, supply chain or commercial environments
- Experience using supplier portals, workflow tools or ERP systems
- Experience working in a property services, construction or maintenance environment
We are committed to ensuring that all job applicants are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Procurement Administrator in London employer: Morgan Philips Group SA
Contact Detail:
Morgan Philips Group SA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator in London
✨Tip Number 1
Get your networking game on! Reach out to people in the procurement field, especially those who might know about opportunities. A friendly chat can sometimes lead to a job offer before it even gets advertised.
✨Tip Number 2
Prepare for interviews like a pro! Research the company and its procurement processes, and be ready to discuss how your skills align with their needs. Practising common interview questions can help you feel more confident.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks or projects. This will demonstrate that you're the perfect fit for the role of Procurement Administrator.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Procurement Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Procurement Administrator role. Highlight your administrative experience and any relevant procurement knowledge. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: In your application, emphasise your attention to detail. Mention specific examples where you've successfully managed data or documentation. This role requires accuracy, so let us know you’ve got it covered!
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you outline your key experiences and why you’re a great fit for the role without rambling on.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Morgan Philips Group SA
✨Know Your Procurement Basics
Before the interview, brush up on your understanding of procurement processes and supplier onboarding. Familiarise yourself with terms like PQQ and compliance documentation, as these will likely come up during the conversation.
✨Showcase Your Organisational Skills
Be ready to discuss how you manage multiple workflows and priorities. Prepare examples from your past experiences where you successfully coordinated tasks or managed documentation, highlighting your attention to detail.
✨Engage with Confidence
Practice your communication skills! You’ll need to engage with both internal teams and suppliers, so think about how you can demonstrate your ability to guide users through processes and resolve queries effectively.
✨Prepare for Compliance Questions
Since compliance is a key part of this role, be prepared to answer questions about how you ensure adherence to processes. Think of specific instances where you’ve tracked compliance documentation or improved efficiency in previous roles.