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- Tasks: Join our team as an Administrator, managing tasks and ensuring smooth operations.
- Company: Be part of a rapidly expanding business that values efficiency and teamwork.
- Benefits: Enjoy a competitive salary and the opportunity for career growth in a supportive environment.
- Why this job: This role offers hands-on experience in administration and a chance to make a real impact.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Full-time position located in Southam, perfect for those looking to kickstart their career.
Calling all Administrators! An excellent opportunity for a Administrator to join a global manufacturer based in Southam. Reporting into the Senior Buyer, you will be responsible for providing accurate and efficient administration support for purchasing, production and stores departments. Benefits: Salary up to £26,500 Location: Southam Hours of work – 8:30 – 17:00 Monday to Thursday and 8:30 16:00 Friday – 36.5 hours Private Medical Insurance after successful completion of a 6-month probationary period Annual Bonus Company performance based. 31 Days Holiday (inclusive of Bank Holidays) Company sick pay scheme Auto-enrolment PensionDuties and Responsibilities: Working closely with the Senior Buyer to ensure that all the below are achieved and maintained so that customer delivery requirements are met and on time. Raise purchase orders for both stock and non-stock items. Liaise with suppliers to negotiate the best prices, dependent on delivery required, ensuring the suppliers are quoting like for like products. Maintain accurate purchase price and supplier details on the system. Review purchase order acknowledgements from suppliers and raise and resolve any discrepancies. Resolve stock queries with suppliers and our stores department i.e. Negative stock levels, Incorrect locations, stock levels etc. Maintain the Purchase order spreadsheet for current suppliers to ensure all goods arrive to schedule. Create supplier accounts on the Sage system, making sure all relevant detail is added. Ensure stock items are updated with the correct buying price. Produce and action stock adjustments. Update bill of materials (BOMs) from update from production. Process internal works instructions, including swap abouts. Raise returns to suppliers. Chase purchase returns and maintain purchase returns spread sheet, keeping the Senior Buyer aware of any issues that arise. Liaise with production and sales regarding reasons for return, advising the supplier when required and keep the relevant departments updated regarding delivery dates for repaired items. Answer the phone calls efficiently, redirecting calls, assisting callers or taking messages. Provide cover for other members of office staff during absence, holidays and when requested.Skills & Experience Required: Previous experience in an administrative role. Excellent customer service, providing a friendly and courteous front of house image. Excellent communication and people skills Effective interpretation of instructions Proficient typing and data processing Computer literacy, capable of using Sage Accounts, Internet, email and the Microsoft Office suite Adaptable, flexible and capable of managing changing priorities and tasks. Conscientious and diligent with a keen eye for detail Self-motivated and capable of using initiative. High importance to attention to detail is a key point.If this sounds like you, please apply today
Administrator employer: Options Resourcing Ltd
Contact Detail:
Options Resourcing Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarize yourself with Sage software, as it's mentioned in the job description. Having a solid understanding of how to create and update part numbers and descriptions will give you an edge during the interview.
✨Tip Number 2
Brush up on your negotiation skills! Since the role involves negotiating with suppliers, being able to demonstrate your ability to secure optimal prices will be a big plus.
✨Tip Number 3
Showcase your organizational skills. The job requires managing multiple tasks effectively, so think of examples from your past experiences where you successfully handled similar responsibilities.
✨Tip Number 4
Prepare to discuss your customer service experience. Since the role emphasizes courteous call answering and message service, having specific examples of how you've provided excellent customer support will help you stand out.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills. Focus on your ability to manage tasks efficiently, negotiate with suppliers, and maintain accurate records, as these are key aspects of the role.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Administrator position and explain how your background aligns with the job requirements. Mention specific examples of your previous work that demonstrate your organizational skills and attention to detail.
Highlight Communication Skills: Since the role involves courteous call answering and message service, emphasize your communication skills in both your CV and cover letter. Provide examples of how you've successfully managed customer interactions in the past.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrator role.
How to prepare for a job interview at Options Resourcing Ltd
✨Show Your Organizational Skills
As an Administrator, you'll need to demonstrate your ability to manage tasks efficiently. Be prepared to discuss specific examples of how you've organized projects or handled multiple responsibilities in the past.
✨Highlight Your Communication Abilities
Since the role involves call answering and message services, it's crucial to showcase your communication skills. Practice clear and concise responses, and be ready to explain how you handle customer inquiries professionally.
✨Familiarize Yourself with Sage
The job mentions using Sage for managing part numbers and stock adjustments. If you have experience with this software, be sure to mention it. If not, consider doing a bit of research to understand its basic functions.
✨Prepare for Supplier Negotiation Scenarios
Negotiating with suppliers is a key part of the role. Think about times when you've had to negotiate or resolve conflicts, and be ready to share those experiences during the interview.
