At a Glance
- Tasks: Support senior executives in a fast-paced finance environment with calendar and travel management.
- Company: Join a globally recognised Tier-1 financial services firm in London.
- Benefits: Competitive salary, hybrid working, and experience in a prestigious corporate setting.
- Other info: Dynamic role with opportunities to develop your skills in a high-profile environment.
- Why this job: Be the backbone of the finance leadership team and make a real impact.
- Qualifications: Experience as an EA for senior executives and proficiency in Concur and Microsoft Office.
The predicted salary is between 51000 - 51000 £ per year.
Our client is a leading, globally recognized financial institution. They are currently seeking a dedicated and experienced Executive Assistant to join their dynamic Finance department on a 6-month basis. This is a fantastic opportunity to work within a prestigious corporate environment, supporting senior leadership.
In this critical support role, you will ensure the seamless day-to-day operations of the Finance leadership team. We are looking for someone who thrives in a fast-paced banking environment, possesses meticulous attention to detail, and is a subject matter expert in corporate expense management.
Key Responsibilities- Calendar Management: Take full ownership of complex, high-volume diaries for multiple senior executives, anticipating needs and adjusting schedules dynamically.
- Global Travel: Organize end-to-end international travel, producing detailed itineraries and managing last-minute changes.
- Concur & Expenses: Lead the preparation, submission, and tracking of complex corporate expenses using Concur, strictly adhering to corporate policy guidelines.
- Meeting & Event Logistics: Schedule global conference calls across multiple time zones, manage board/meeting rooms, and prepare highly confidential financial documents and presentations.
- Gatekeeping: Professionally field calls and inquiries, acting as a trusted gatekeeper for the leadership team.
- General Administration: Provide comprehensive administrative cover for the wider team when necessary, ensuring smooth departmental operations.
- Significant track record as an EA supporting C-suite or senior executives, preferably within a large matrixed organization or financial institution.
- Strong Concur Knowledge: Must be highly proficient in processing high-volume travel and expenses via Concur.
- Expert-level skills in Microsoft Outlook and a strong working knowledge of Excel and PowerPoint.
- A proactive, "one-step-ahead" mindset with the ability to work autonomously and hit the ground running.
- Absolute professionalism, resilience, and experience handling highly sensitive information.
Executive Assistant in London employer: Morgan McKinley
Morgan McKinley offers an exceptional work environment for a Terraform & AWS DevOps Engineer, providing the opportunity to collaborate with a leading UK insurance and financial services company. Employees benefit from a culture of innovation and support, with ample opportunities for professional growth and development in a dynamic, multi-vendor setting. The company's commitment to employee well-being and career advancement makes it an attractive choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, especially in the finance world. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills, especially with Concur and calendar management, make you the perfect fit for the role. Keep it concise but impactful – you want to leave a lasting impression!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior executives, especially in finance, and showcase your skills in calendar management and Concur.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this role. Mention specific examples of how you've managed complex diaries or organised international travel in the past.
Showcase Your Skills:Don’t forget to emphasise your proficiency in Microsoft Outlook, Excel, and PowerPoint. We want to see that you can hit the ground running and handle high-volume tasks with ease.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Morgan McKinley
✨Master the Calendar Game
Since calendar management is a key part of the role, be prepared to discuss your experience with managing complex schedules. Bring examples of how you've anticipated needs and adjusted plans on the fly. This will show that you can thrive in a fast-paced environment.
✨Show Off Your Travel Planning Skills
Be ready to talk about your experience with organising international travel. Share specific instances where you’ve created detailed itineraries and handled last-minute changes. This will demonstrate your ability to manage logistics effectively.
✨Get Familiar with Concur
As Concur is essential for this role, make sure you brush up on your knowledge of the platform. If possible, prepare to discuss how you've used it in previous roles to manage expenses. This will highlight your proficiency and readiness to hit the ground running.
✨Prepare for Gatekeeping Scenarios
Think about how you would handle calls and inquiries as a gatekeeper for senior executives. Prepare examples of how you've maintained professionalism while managing sensitive information. This will showcase your ability to act as a trusted support for leadership.
