At a Glance
- Tasks: Support senior executives in a fast-paced finance environment with calendar and travel management.
- Company: Join a globally recognised Tier-1 financial services firm in London.
- Benefits: Competitive salary, hybrid work model, and exposure to senior leadership.
- Other info: Dynamic role with opportunities for growth in a leading financial institution.
- Why this job: Be a key player in a prestigious corporate setting and enhance your professional skills.
- Qualifications: Experience as an EA for senior executives and proficiency in Concur and Microsoft Office.
The predicted salary is between 51000 - 51000 £ per year.
Our client is a leading, globally recognized financial institution. They are currently seeking a dedicated and experienced Executive Assistant to join their dynamic Finance department on a 6-month basis. This is a fantastic opportunity to work within a prestigious corporate environment, supporting senior leadership.
In this critical support role, you will ensure the seamless day-to-day operations of the Finance leadership team. We are looking for someone who thrives in a fast-paced banking environment, possesses meticulous attention to detail, and is a subject matter expert in corporate expense management.
Key Responsibilities- Calendar Management: Take full ownership of complex, high-volume diaries for multiple senior executives, anticipating needs and adjusting schedules dynamically.
- Global Travel: Organize end-to-end international travel, producing detailed itineraries and managing last-minute changes.
- Concur & Expenses: Lead the preparation, submission, and tracking of complex corporate expenses using Concur, strictly adhering to corporate policy guidelines.
- Meeting & Event Logistics: Schedule global conference calls across multiple time zones, manage board/meeting rooms, and prepare highly confidential financial documents and presentations.
- Gatekeeping: Professionally field calls and inquiries, acting as a trusted gatekeeper for the leadership team.
- General Administration: Provide comprehensive administrative cover for the wider team when necessary, ensuring smooth departmental operations.
- Significant track record as an EA supporting C-suite or senior executives, preferably within a large matrixed organization or financial institution.
- Strong Concur Knowledge: Must be highly proficient in processing high-volume travel and expenses via Concur.
- Expert-level skills in Microsoft Outlook and a strong working knowledge of Excel and PowerPoint.
- A proactive, 'one-step-ahead' mindset with the ability to work autonomously and hit the ground running.
- Absolute professionalism, resilience, and experience handling highly sensitive information.
Executive Assistant in City of London employer: Morgan McKinley
Morgan McKinley offers an exceptional work environment for a Terraform & AWS DevOps Engineer, providing the opportunity to collaborate with a leading UK insurance and financial services company. Employees benefit from a culture of innovation and support, with ample opportunities for professional growth and development in a dynamic, multi-vendor setting. The company's commitment to employee well-being and career advancement makes it an attractive choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, especially in the finance world. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the Executive Assistant role. Highlight your experience with calendar management, travel coordination, and Concur, and don’t forget to showcase your attention to detail.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in calendar management, travel organisation, and expense handling, especially with Concur. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've supported senior executives and managed complex tasks in the past.
Showcase Your Attention to Detail:In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work professionally, as it reflects the quality we expect.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates. Plus, it’s super easy!
How to prepare for a job interview at Morgan McKinley
✨Master the Calendar Game
Since calendar management is a key part of the role, be prepared to discuss your experience with managing complex schedules. Bring examples of how you've anticipated needs and adjusted plans dynamically in previous positions.
✨Show Off Your Travel Planning Skills
Highlight your experience in organising international travel. Be ready to talk about how you handle last-minute changes and ensure that itineraries are detailed and accurate. If you have specific examples, share them!
✨Get Familiar with Concur
As Concur is essential for this role, make sure you brush up on your knowledge of the platform. Be prepared to discuss how you've used it in the past, especially regarding processing high-volume expenses and adhering to corporate policies.
✨Demonstrate Your Professionalism
This position requires handling sensitive information, so it's crucial to convey your professionalism and resilience. Think of scenarios where you've maintained confidentiality and acted as a trusted gatekeeper, and be ready to share those stories.
