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- Tasks: Support a global Corporate Legal team with administrative tasks and keep everything running smoothly.
- Company: Join a professional and friendly environment at a leading global firm.
- Benefits: Competitive hourly rate, potential for contract extension, and flexible working hours.
- Why this job: Be the go-to person in a dynamic role that offers variety and responsibility.
- Qualifications: Strong organisational skills, MS Office proficiency, and previous admin experience required.
- Other info: Opportunity for career growth in a diverse and inclusive workplace.
The predicted salary is between 16 - 20 £ per hour.
Fantastic 12-month Office Assistant/PA role supporting a global Corporate Legal team in Paddington, London.
Location: Paddington, Central London (office-based)
Salary: £16.92 – £20.51 per hour DOE
Contract: 12-month assignment with extension potential
Hours: 37.5 per week (full-time) or 30 hours across 4 days
Why join our client?
You’ll become an integral part of an established legal function, working with teams across multiple international sites. This role is perfect for someone who enjoys variety, responsibility and being the go-to person who keeps everything running smoothly.
We are working confidentially on behalf of our client to recruit an organised, proactive Office Assistant/PA to support a busy global Corporate Legal team. This is an excellent opportunity to join a professional, friendly environment where your administrative expertise will play a vital role.
Key Responsibilities:
- Provide personal and administrative support to the legal team
- General secretarial/administrative duties
- Support with Word, Excel, PowerPoint and SharePoint
- Diary management and meeting scheduling
- Arrange travel and logistics
- Assist with legal operations administration
- Handle vendor invoices and legal spend tracking
- Cover departmental telephone lines
- Maintain holiday and sickness records
- Liaise with IT and log/track issues
- Provide compliance admin support
- Act as an information point for policies
- Maintain office document management systems
- Train new and existing staff on systems
- Book external training and manage subscriptions/invoices
- Provide cover for other office staff when needed
Skills & Experience:
- Highly organised with strong multitasking skills
- Confident working independently
- Excellent MS Office skills; knowledge of systems such as Ariba, Concur or AMEX beneficial
- Strong communication and interpersonal skills
- Professional, customer-focused manner
- Previous experience in a similar administrative role
- Experience supporting a small office environment
- Legal team experience is helpful but not essential
- GCSE Maths & English required; education beyond A-level desirable
- First aider training is beneficial
Morgan Jones is committed to creating a diverse and inclusive environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
About Morgan Jones:
Morgan Jones Limited acts as an employment agency. By applying, you accept the Terms & Conditions as well as the Privacy, Cookie, and Data Retention Policy, which can be found on our website.
Due to the high volume of applicants, we see that if you have not heard back from us within 72 hours, please assume that you have been unsuccessful on this occasion.
To view other great opportunities, visit our website or follow Morgan Jones on Facebook, Instagram, Twitter, or LinkedIn.
PA employer: Morgan Jones Recruitment Consultants
Contact Detail:
Morgan Jones Recruitment Consultants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a PA role, and who knows? They might just have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the legal team you’ll be supporting. Think about how your skills can help them run smoothly. We want you to shine when you get that chance to impress!
✨Tip Number 3
Practice your communication skills. As a PA, you'll need to be the go-to person, so being clear and confident is key. Try mock interviews with friends or family to get comfortable talking about your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets seen. Plus, we’re always on the lookout for organised and proactive individuals like you to join our client’s team.
We think you need these skills to ace PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA role. Highlight your organisational skills and any relevant experience in supporting teams, especially in a legal environment. We want to see how you can bring your unique flair to our client's corporate legal team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully managed diaries, arranged travel, or handled administrative tasks in the past. Let us know what makes you tick!
Show Off Your Tech Skills: Since the role requires strong MS Office skills, make sure to mention your proficiency with Word, Excel, and PowerPoint. If you have experience with systems like Ariba or Concur, don’t forget to include that too! We love tech-savvy candidates who can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to keep track of your application and ensure you’re considered for this fantastic opportunity. Don’t miss out on joining a vibrant team!
How to prepare for a job interview at Morgan Jones Recruitment Consultants
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA in a corporate legal team. Familiarise yourself with tasks like diary management, travel arrangements, and document management systems. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to stay organised and proactive, which is crucial for this role.
✨Brush Up on Your Tech Skills
Since the job requires proficiency in MS Office and possibly other systems like Ariba or Concur, make sure you're comfortable discussing your experience with these tools. If you have any certifications or training, mention them! It shows you're serious about your skills and ready to support the team effectively.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask your interviewer. Inquire about the team dynamics, what a typical day looks like, or how success is measured in the role. This not only shows your interest but also helps you gauge if the company culture is a good fit for you.
