At a Glance
- Tasks: Support a busy office with varied administrative tasks and ensure smooth operations.
- Company: Join a well-established organisation in Dover that values your skills.
- Benefits: Enjoy free parking, flexible hours, and career development opportunities.
- Other info: Proactive individuals with their own transport will thrive in this role.
- Why this job: Make a real impact in a professional setting while developing your admin skills.
- Qualifications: Excellent organisational and communication skills; previous admin experience is a plus.
The predicted salary is between 22000 - 33000 £ per year.
Administration Assistant
Location: Sandwich
Salary: £14.00 – £14.50 per hour
Hours: 60–74 hours per fortnight
Contract: Temporary to Permanent
Working Pattern: 9-day fortnight – every other Friday off
Morgan Jones is currently recruiting for an Administration Assistant to join the HR team of an established business based in Sandwich.
This is a fantastic opportunity for an experienced administrator looking to develop their career within an HR environment. Working closely with the HR Manager, you’ll provide day-to-day administrative support across a varied range of tasks, including recruitment, onboarding, employee records and general HR administration.
The successful candidate will be highly organised, proactive and comfortable working with confidential information.
The Role
- Providing day-to-day administrative support to the HR team
- Creating and maintaining accurate employee personnel files
- Managing confidential employee information in line with GDPR requirements
- Preparing HR documents, spreadsheets and reports
- Maintaining employee training records and supporting training allocation
- Coordinating interviews, internal visits and visitors
- Preparing recruitment documentation and new starter induction packs
- Supporting the onboarding process, including collecting required documentation and employment references
- Sending new starter forms and arranging ID badges
- Managing and monitoring the recruitment mailbox
- Updating organisational charts and staff notice boards
- Maintaining accurate employee information on internal HR systems
- Assisting with clock card discrepancies and pre-payroll reports
- Supporting staff social and employee engagement activities
- Scanning, filing and maintaining accurate records
- Taking confidential notes and meeting minutes when required
- Providing general administrative support to other areas of the business as required
About You
We're looking for an organised and reliable administrator who is confident managing multiple tasks and can work professionally with confidential information.
Essential
- Minimum 2 years' experience within an office administration role
- Excellent organisational skills and attention to detail
- Good working knowledge of Microsoft Word, Excel and Outlook
- Strong written and verbal communication skillsAbility to handle confidential information with discretion
- Confident working independently and using your own initiative
- Strong time management skills
- Ability to prioritise and manage multiple tasks effectively
- Positive, flexible and proactive approach
- Ability to work effectively as part of a team
Desirable
- Administration qualification at Level 2 or above
- Previous experience within an HR or personnel administration environment
What’s on Offer
- £14.00 – £14.50 per hour
- Temporary to Permanent opportunity
- 9-day fortnight
- Every other Friday as a non‑working day
- Company profit-sharing scheme
- Stakeholder pension
- Death in service scheme
- Private medical insurance with Benenden
- Rewards and recognition scheme
- Employee engagement initiatives
- Opportunity to develop your experience within HR
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Administration Assistant employer: Morgan Jones Recruitment Consultants
Morgan Jones Recruitment Consultants is an excellent employer, offering a supportive work culture that values collaboration and professional growth. Located in Chatham, employees benefit from a hybrid working model, allowing for flexibility while contributing to meaningful projects within the Education and SEND team. With a focus on employee development and a commitment to delivering exceptional service, this role provides a rewarding opportunity for those looking to make a positive impact in their community.
Contact Details:
Morgan Jones Recruitment Consultants Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administration Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. This will help you tailor your responses and show that you're genuinely interested in making an impact in their busy office.
✨Tip Number 3
Practice common interview questions related to administration roles. Think about how your organisational skills and proactive attitude can shine through in your answers.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed, and we love seeing candidates who are eager to join our collaborative team.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your organisational skills in your application. We want to see how you can keep things running smoothly, so share examples of how you've managed tasks or projects in the past.
Be Proactive in Your Approach:We love a proactive attitude! In your written application, mention times when you've taken the initiative to solve problems or improve processes. This will show us you're ready to support our busy office.
Tailor Your Application:Don’t just send a generic application. Take the time to tailor your CV and cover letter to the role of Administration Assistant. Mention specific responsibilities from the job description that you’re excited about and how your experience aligns with them.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important details about the role!
How to prepare for a job interview at Morgan Jones Recruitment Consultants
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like preparing agendas and managing correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, come prepared with examples from your past experiences. Think about times when you successfully managed multiple tasks or improved a process. Sharing these stories will highlight your proactive nature and attention to detail.
✨Practice Your Communication Skills
As communication is key in this position, practice articulating your thoughts clearly. You might be asked to take minutes or answer client queries, so consider doing mock interviews with a friend. This will help you feel more confident and articulate during the actual interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or how success is measured in the role. This shows your enthusiasm for the position and helps you gauge if the company culture aligns with your values.
