Head of Estates

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Base pay range

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Recruiting Estates, Facilities, Health & Safety & Capital Projects across the Public Sector & Mental Health First Aider

1. Strategic Planning and Development
   1. Develop and implement a comprehensive Estates Strategy that aligns with the College’s longterm goals and objectives.
   2. Develop robust capital expenditure budgets to support the strategy and 10 year plan and monitor and adjust as needed.
   3. Lead on the planning and delivery of capital projects, working closely with the Project Manager and external contractors to ensure projects are delivered on time, within budget, and to the required standards.
   4. Oversee the development and maintenance of College buildings, gardens, and facilities to ensure they meet both current and future needs.
   5. Regularly review and update the College’s maintenance strategy, ensuring a balance of planned and reactive maintenance to preserve and enhance the estate’s assets.
   6. Drafting of papers dealing with the work of Estates and presentation thereof at relevant College Committees.
2. Financial Management and Control
   1. Manage the Estates Department’s budget, ensuring cost-effective delivery of services and projects, and demonstrating sound financial stewardship.
   2. Work with the Finance Bursar and Head of Finance to prepare capital and operational budgets, and ensure robust financial control and reporting.
   3. Attend Finance Committee meetings.
   4. Ensure that budgets, expenditure and purchasing of supplies are carried out, controlled and monitored, in accordance with the processes and systems set by the Head of Finance.
   5. Oversee tendering, procurement, and contract management for works, supplies, and services, ensuring value for money and high-quality standards.
   6. Within the constraints of the budget and labour resource, decide which packages of work should be outsourced. Oversee outsourcing decisions, manage the preferred supplier list, appoint construction consultants, and ensure contractors meet agreed terms.
   7. Prepare budgets for future capital expenditures and ensure best value for all financial decisions.
3. Property Management and Listed Building Status
   1. Liaise with the Finance Bursar and Finance Committee on the anticipated major projects plan for the year ahead and 5 years hence.
   2. Brief the Projects Manager and contractors on planning for the major projects as agreed – liaise with the Maintenance Manager for minor projects.
   3. Determine requirement for listed building consent and process applications accordingly – this should be reviewed in conjunction with the Conservation Management Plan.
   4. Plan and coordinate the schedule, logistics and costs associated with the planned waterproofing works (Water Ingress project) with the Project Manager and Contractor and with all stakeholders.
4. Capital Projects
   1. Oversee the planning, execution, and delivery of major capital projects, ensuring adherence to scope, timelines, budget, and quality. Identify potential risks, and implement mitigation strategies.
   2. Liaise and comply with local authorities in respect of Building Control, Conservation Office and Planning Office requirements.
   3. Through the Project Manager, ensure that all relevant risk assessments, contractor checks etc are completed in a timely manner and communicated effectively to relevant stakeholders.
   4. With the Projects Manager/Maintenance Manager, detail arrangements and logistics plans for major capital building works and communicate to all stakeholders through website postings and briefings as appropriate.
5. Planned and Reactive Maintenance
   1. Ensure effective management of planned and reactive maintenance across the College estate, working with the Maintenance Manager to ensure timely and appropriate maintenance of buildings, facilities, and infrastructure.
   2. Through the Maintenance Manager develop and implement a comprehensive PPM schedule, prioritising critical systems and equipment to optimise building performance and longevity.
   3. Oversee the management of external contractors, ensuring work is completed to the required standards and in line with College policies.

Seniority level

Director

Employment type

Temporary

Job function

Education

Industries

Facilities Services

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual’s skills, qualifications and abilities to perform the relevant duties required in a particular role.

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