At a Glance
- Tasks: Coordinate transport services and manage administrative systems for a busy college environment.
- Company: A vibrant college in South Yorkshire with a focus on teamwork and student support.
- Benefits: Competitive salary, professional development opportunities, and a dynamic work environment.
- Other info: Join a supportive team with excellent career growth potential.
- Why this job: Be the backbone of campus operations and make a real difference in students' daily lives.
- Qualifications: Strong admin skills, experience in estates or facilities, and a willingness to learn.
The predicted salary is between 30000 - 32833 £ per year.
About the Role
Are you an organised and proactive administrator with strong coordination and logistics skills? A college based in South Yorkshire are looking for an Estates Administration & Transport Coordinator to play a central role within their Estates team, ensuring the smooth day-to-day operation of their campuses, transport services, and administrative systems. This is a varied and fast-paced position where no two days are the same. You'll act as a key point of contact for the Estates Department, working closely with staff, students, contractors, and emergency services. Supporting the Director of Estates and wider team, you'll help maintain effective communication and operational efficiency across the college.
Key Responsibilities
- Transport & Fleet Coordination
- Coordinate and manage the minibus booking system and transport schedules.
- Supervise and support the College Drivers team, including rota management, route planning, and training coordination.
- Ensure all Group vehicles remain fully compliant, including MOTs, servicing, insurance, and road tax requirements.
- Respond promptly to transport-related issues, including delays, breakdowns, or accidents.
- Administration & Financial Support
- Manage the ordering of supplies and PPE across the Group, ensuring value for money and adherence to procurement procedures.
- Process purchase orders and invoices accurately while maintaining service contract records and tracking remedial works and insurance documentation.
- Act as the lead administrator for the CAFM/CRM system, supporting new users and monitoring compliance across the department.
- Health, Safety & Compliance
- Support emergency procedures by maintaining radio communications and assisting during evacuations or emergency incidents.
- Maintain accurate compliance documentation, including COSHH records, risk assessments, and equipment registers.
- Provide guidance and support to the Estates Administration Apprentice, contributing to their ongoing development.
About You
To succeed in this role, you will have previous experience working within an estates, facilities, or operational environment, supported by strong administrative and organisational skills. You'll be confident working within regulatory and compliance frameworks, with experience maintaining accurate records, databases, and management systems to a high standard. As the role involves working across multiple sites, excellent communication and relationship-building skills are essential, along with the ability to collaborate effectively with a wide range of teams and stakeholders. You may also have previous supervisory experience and be comfortable supporting colleagues in managing workloads while contributing to an efficient and high-quality service. You should hold a Level 2 qualification (or equivalent) in English and Maths, or be willing to work towards this. Additional qualifications in areas such as business administration, customer service, or IT systems would be advantageous. Strong IT skills, including experience using Microsoft Office, Google Workspace, and other online systems, are also desirable.
We recognise that no candidate will meet every requirement listed. If your experience differs slightly from the criteria but you believe you can make a valuable contribution to the role, we would still encourage you to apply.
Estates and Transport Admin Coordinator employer: Morgan Hunt
Join a dynamic college in South Yorkshire that values organisation and proactive administration, offering a vibrant work culture where no two days are the same. As an Estates and Transport Admin Coordinator, you'll benefit from a supportive environment that prioritises employee growth, with opportunities to develop your skills while ensuring the smooth operation of essential services. Enjoy a collaborative atmosphere, competitive benefits, and the chance to make a meaningful impact within the community.
