Procurement Administrator in Sheffield

Morgan Hunt are currently working with a Further Education College based in South Yorkshire who are seeking a Procurement Administrator to join their team on an initial 3-month temporary contract with the chance to turn into a permanent position.

As Procurement Administrator, you will act as the first point of contact for procurement enquiries, providing high-quality administrative support to the Procurement function.

You will play a key role in ensuring the College's procurement activities are compliant, efficient, and delivered in accordance with financial regulations, procurement policies, and relevant legislation.

Your responsibilities will include supporting supplier management, requisition processing, tendering activities, contract administration, and procurement reporting.

Key Responsibilities

• Act as the first point of contact for procurement enquiries, resolving issues where possible and directing queries to the appropriate colleagues.

• Review purchase requisitions before release to suppliers, ensuring

• Approved suppliers are used where appropriate.
• Quantities, pricing, and coding are accurate.
• Requisition descriptions are clear and professional.
• Financial Regulations and Procurement Procedures have been followed.
• Support College staff in obtaining quotations and sourcing suitable suppliers.
• Assist with supplier due diligence and on boarding processes.
• Create, maintain, and regularly review supplier records to ensure information remains accurate and up to date.
• Maintain procurement records, documentation, and electronic filing systems.
• Monitor outstanding requisitions and proactively support the timely resolution of delays.
• Investigate and respond to procurement-related enquiries from staff and suppliers.
• Liaise with Accounts Payable to resolve invoice queries, purchase order issues, and discrepancies.
• Manage the Procurement inbox, ensuring correspondence is dealt with promptly and accurately.
• Provide administrative support for tendering exercises and contract management activities.
• Assist with Modern Slavery compliance, including supplier questionnaires and maintaining supporting records.
• Administer the College's corporate credit card process, maintaining records, monitoring expenditure returns and issuing monthly statements.
• Support procurement reporting, data analysis, and performance monitoring.
• Attend meetings as required to support procurement activities and represent the Procurement function.
• Maintain an up-to-date knowledge of college policies, financial regulations, and procurement legislation.
• Work collaboratively with colleagues across Finance, Estates, and other departments to promote compliance with procurement procedures.

These responsibilities may be reviewed and amended to reflect the evolving needs of the College.

You may also be required to undertake other duties appropriate to the grade of the post.

Person Specification

Essential Skills & Experience

• Experience working in an administrative role.
• Experience providing customer service and responding to enquiries.
• Experience maintaining accurate records and databases.
• Experience working with Microsoft Office applications and business systems.
• Ability to prioritise workloads and work independently.
• Experience dealing with confidential information appropriately.

Desirable Skills & Experience

• Experience working within procurement, purchasing or finance and using e‑procurement or finance systems.

Essential Qualifications

• Level 3 qualification or equivalent experience.
• Level 2 English and Maths qualification or equivalent.

Desirable Qualifications

• Business Administration qualification or relevant vocational qualification.

Morgan Hunt is an equal opportunities employer.

Job suitability is assessed on merit in accordance with the candidate's skills, qualifications and abilities to perform the relevant duties required in a particular role.

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