At a Glance
- Tasks: Coordinate transport services and manage administrative systems for a vibrant college environment.
- Company: Join a dynamic college in South Yorkshire with a focus on collaboration and efficiency.
- Benefits: Gain valuable experience, develop your skills, and enjoy a supportive work culture.
- Other info: Opportunities for growth and development while working with diverse teams.
- Why this job: Be the key contact in a fast-paced role that makes a real difference to campus life.
- Qualifications: Experience in administration and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
About the Role
Are you an organised and proactive administrator with strong coordination and logistics skills? A college based in South Yorkshire are looking for an Estates Administration & Transport Coordinator to play a central role within their Estates team, ensuring the smooth day-to-day operation of their campuses, transport services, and administrative systems. This is a varied and fast-paced position where no two days are the same. You'll act as a key point of contact for the Estates Department, working closely with staff, students, contractors, and emergency services. Supporting the Director of Estates and wider team, you'll help maintain effective communication and operational efficiency across the college.
Key Responsibilities
- Transport & Fleet Coordination
- Coordinate and manage the minibus booking system and transport schedules.
- Supervise and support the College Drivers team, including rota management, route planning, and training coordination.
- Ensure all Group vehicles remain fully compliant, including MOTs, servicing, insurance, and road tax requirements.
- Respond promptly to transport-related issues, including delays, breakdowns, or accidents.
- Administration & Financial Support
- Manage the ordering of supplies and PPE across the Group, ensuring value for money and adherence to procurement procedures.
- Process purchase orders and invoices accurately while maintaining service contract records and tracking remedial works and insurance documentation.
- Act as the lead administrator for the CAFM/CRM system, supporting new users and monitoring compliance across the department.
- Health, Safety & Compliance
- Support emergency procedures by maintaining radio communications and assisting during evacuations or emergency incidents.
- Maintain accurate compliance documentation, including COSHH records, risk assessments, and equipment registers.
- Provide guidance and support to the Estates Administration Apprentice, contributing to their ongoing development.
About You
To succeed in this role, you will have previous experience working within an estates, facilities, or operational environment, supported by strong administrative and organisational skills. You'll be confident working within regulatory and compliance frameworks, with experience maintaining accurate records, databases, and management systems to a high standard. As the role involves working across multiple sites, excellent communication and relationship-building skills are essential, along with the ability to collaborate effectively with a wide range of teams and stakeholders. You may also have previous supervisory experience and be comfortable supporting colleagues in managing workloads while contributing to an efficient and high-quality service. You should hold a Level 2 qualification (or equivalent) in English and Maths, or be willing to work towards this. Additional qualifications in areas such as business administration, customer service, or IT systems would be advantageous. Strong IT skills, including experience using Microsoft Office, Google Workspace, and other online systems, are also desirable.
We recognise that no candidate will meet every requirement listed. If your experience differs slightly from the criteria but you believe you can make a valuable contribution to the role, we would still encourage you to apply.
Lead Campus Estates & Transport Coordinator employer: Morgan Hunt UK Limited
Join a dynamic college in South Yorkshire that values proactive administrators and offers a supportive work culture. As a Lead Campus Estates & Transport Coordinator, you'll enjoy opportunities for professional growth while contributing to the smooth operation of campus services. With a focus on teamwork and effective communication, this role provides a rewarding environment where your skills will make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Lead Campus Estates & Transport Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the education and estates sectors. Attend local events or join online forums where you can meet people who might know about job openings. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the college and its values. Think about how your skills in coordination and logistics can directly benefit their operations. We want you to show them that you’re not just a fit for the role, but a perfect match for their team!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your experience in estates administration and transport coordination clearly. The more comfortable you are talking about your skills, the more confident you’ll be in the real deal!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. So go ahead, hit that apply button and let’s get you started on this exciting journey!
We think you need these skills to ace Lead Campus Estates & Transport Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience in estates, facilities, or operational environments. We want to see how your skills match the role of Lead Campus Estates & Transport Coordinator!
Show Off Your Coordination Skills:Since this role involves a lot of coordination and logistics, be sure to include examples of how you've successfully managed schedules, transport systems, or teams in the past. We love seeing those organisational skills in action!
Highlight Communication Abilities:As you'll be working with various stakeholders, it's crucial to demonstrate your strong communication and relationship-building skills. Share instances where you've effectively collaborated with different teams or handled challenging situations.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and get you on board as soon as possible!
How to prepare for a job interview at Morgan Hunt UK Limited
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Lead Campus Estates & Transport Coordinator role. Familiarise yourself with transport coordination, compliance documentation, and administrative systems. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong coordination and logistics skills, be prepared to discuss specific examples from your past experiences. Think about times when you successfully managed schedules, handled multiple tasks, or improved operational efficiency. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Communicate Effectively
As you'll be working closely with various teams and stakeholders, demonstrate your communication skills during the interview. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about team dynamics or how they handle transport-related issues.
✨Be Ready for Compliance Questions
Given the importance of health, safety, and compliance in this role, brush up on relevant regulations and procedures. Be ready to discuss how you've maintained accurate records and ensured compliance in previous roles. This will show that you take these responsibilities seriously and are well-prepared for the challenges of the job.
