At a Glance
- Tasks: Coordinate transport services and manage administrative systems for a busy college environment.
- Company: Dynamic college in South Yorkshire with a focus on operational efficiency.
- Benefits: Gain valuable experience, develop skills, and work in a supportive team.
- Other info: Opportunity for career growth and development in a vibrant educational setting.
- Why this job: Be the backbone of campus operations and make a real difference every day.
- Qualifications: Experience in administration and strong organisational skills are essential.
The predicted salary is between 25000 - 30000 £ per year.
About the Role
Are you an organised and proactive administrator with strong coordination and logistics skills? A college based in South Yorkshire is looking for an Estates Administration & Transport Coordinator to play a central role within their Estates team, ensuring the smooth day-to-day operation of their campuses, transport services, and administrative systems. This is a varied and fast-paced position where no two days are the same. You'll act as a key point of contact for the Estates Department, working closely with staff, students, contractors, and emergency services. Supporting the Director of Estates and wider team, you'll help maintain effective communication and operational efficiency across the college.
Key Responsibilities
- Transport & Fleet Coordination
- Coordinate and manage the minibus booking system and transport schedules.
- Supervise and support the College Drivers team, including rota management, route planning, and training coordination.
- Ensure all Group vehicles remain fully compliant, including MOTs, servicing, insurance, and road tax requirements.
- Respond promptly to transport-related issues, including delays, breakdowns, or accidents.
- Administration & Financial Support
- Manage the ordering of supplies and PPE across the Group, ensuring value for money and adherence to procurement procedures.
- Process purchase orders and invoices accurately while maintaining service contract records and tracking remedial works and insurance documentation.
- Act as the lead administrator for the CAFM/CRM system, supporting new users and monitoring compliance across the department.
- Health, Safety & Compliance
- Support emergency procedures by maintaining radio communications and assisting during evacuations or emergency incidents.
- Maintain accurate compliance documentation, including COSHH records, risk assessments, and equipment registers.
- Provide guidance and support to the Estates Administration Apprentice, contributing to their ongoing development.
About You
To succeed in this role, you will have previous experience working within an estates, facilities, or operational environment, supported by strong administrative and organisational skills. You'll be confident working within regulatory and compliance frameworks, with experience maintaining accurate records, databases, and management systems to a high standard. As the role involves working across multiple sites, excellent communication and relationship-building skills are essential, along with the ability to collaborate effectively with a wide range of teams and stakeholders. You may also have previous supervisory experience and be comfortable supporting colleagues in managing workloads while contributing to an efficient and high-quality service. You should hold a Level 2 qualification (or equivalent) in English and Maths, or be willing to work towards this. Additional qualifications in areas such as business administration, customer service, or IT systems would be advantageous. Strong IT skills, including experience using Microsoft Office, Google Workspace, and other online systems, are also desirable.
We recognise that no candidate will meet every requirement listed. If your experience differs slightly from the criteria but you believe you can make a valuable contribution to the role, we would still encourage you to apply.
Estates and Transport Admin Coordinator employer: Morgan Hunt UK Limited
Join a dynamic college in South Yorkshire as an Estates and Transport Admin Coordinator, where you'll thrive in a supportive work culture that values collaboration and communication. With opportunities for professional growth and development, you will play a vital role in ensuring the smooth operation of campus services while enjoying a varied and fast-paced environment. The college prioritises employee well-being and offers a range of benefits, making it an excellent employer for those seeking meaningful and rewarding work.
StudySmarter Expert Advice🤫
We think this is how you could land Estates and Transport Admin Coordinator
✨Tip Number 1
Get to know the college and its values! Research their mission and vision, and think about how your skills align with their goals. This will help you stand out during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn, and ask them about their experiences. This can give you insider info and might even lead to a referral, which can significantly boost your chances of landing the job.
✨Tip Number 3
Prepare for the interview by practising common questions related to estates and transport coordination. Think about specific examples from your past experience that demonstrate your organisational and logistical skills. We want you to shine!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows that you're proactive and serious about the opportunity. Good luck!
We think you need these skills to ace Estates and Transport Admin Coordinator
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your organisational and coordination skills in your application. We want to see how you can keep things running smoothly, just like the role requires!
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific responsibilities and skills mentioned in the job description. It shows us you’re genuinely interested.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, especially since this role involves liaising with various teams and stakeholders.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Morgan Hunt UK Limited
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Estates and Transport Admin Coordinator role. Familiarise yourself with transport coordination, compliance documentation, and administrative systems. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed logistics or coordinated teams. Be ready to discuss how you handle multiple tasks and ensure smooth operations, as this will demonstrate your fit for the fast-paced environment.
✨Communicate Effectively
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. Think about how you would explain complex information to different stakeholders, like staff, students, and contractors. This will showcase your ability to build relationships and collaborate effectively.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills, especially related to transport issues or compliance challenges. Prepare by thinking through potential situations you might face in the role and how you would address them. This will highlight your proactive approach and readiness to tackle challenges head-on.
