At a Glance
- Tasks: Support facilities management and ensure buildings are safe and compliant.
- Company: Join a multi-award-winning recruitment business with a focus on equal opportunities.
- Benefits: Competitive pay, flexible hours, and a supportive work environment.
- Other info: Opportunity for career growth in a dynamic and collaborative setting.
- Why this job: Make a difference in building safety while gaining valuable experience.
- Qualifications: Experience in facilities management and knowledge of health and safety regulations.
The predicted salary is between 18 - 18 £ per hour.
Morgan Hunt requires a Facilities Administrator for a client based in Southampton.
Pay Rate: £18ph or £126 per day Ltd
Hours: 37, 8am to 4pm or 9am to 5pm, Mon to Fri
Location: Southampton/ South Coast
Duration: 6 months ongoing contract
Role Overview: The Facilities Administrator supports the effective delivery of facilities services for all building users through monitoring the performance and delivery of the Total Facilities Management Contract.
Key Responsibilities:
- Support the oversight and management of the Total Facilities Management (TFM) contract.
- Ensure that the Agency's buildings are safe and compliant by managing the Landlords and the TFM contractor to undertake all necessary checks and inspections as set out within the contract.
- Maintain all necessary records and documentation relating to Statutory Inspections and Health Safety Certification to ensure they are accurate and updated.
- Complete any day-to-day administration for the delivery of the TFM contract.
- Maintain the Building Management system to ensure it is up to date.
- Provide regular reports about the performance of the TFM Contractor.
- Support Building Custodians across the Estate with regard to their duties and responsibilities.
- Provide timely and effective communication to stakeholders and monitor the status of works orders placed to ensure works are completed on time and satisfactorily.
- Analyse contract expenditure and the types of works being required to identify trends, areas for investment, improvement and cost reduction.
- Produce request to purchase documentation, POs and manage through all systems/processes to ensure timely payment.
- Oversee the delivery and update of the agency's condition survey, ensuring all surveys are captured within the Building/Asset Management system and work with the Technical Facilities Manager in monitoring and completing any works arising.
- Support in the provision of Facilities Management Services within Spring Place.
- Provide regular reports as required on the TFM Contractors and any other Facilities Contractors' performance with regard to compliance reporting, project completion, remedial works etc.
- Manage and update the Facilities Management risk register.
Key Requirements:
- Experience of administering Facilities Management type contracts.
- Basic knowledge of Health Safety at Work Act, compliance requirements, building legislation, Construction and Design Management Regulations (CDM), Building Regulations and best practice.
- Basic knowledge of statutory compliance requirements particularly relating to Fire Risk Assessments (FRA), Legionella Risk Assessments (LRA), Asbestos etc as well as other key estate responsibilities.
- A good knowledge of Building Management and Maintenance systems together with competent IT skills.
Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer; job suitability is assessed on merit in accordance with skills, qualifications and abilities to perform the relevant duties required in a particular role.
