Fleet Administrator (Automotive / Transport Industry Experience Essential)
Location: Hounslow
Salary: £30,000 per annum
Hours: Monday-Friday | 08:00-16:00
Job Type: Full-Time | Office-Based
Please read before applying. This role is only suitable for candidates with previous automotive, fleet, transport, commercial vehicle or motor trade administration experience. Applications from candidates without experience working within a dealership, independent garage, commercial vehicle workshop, transport company or fleet environment will not be considered.
Responsibilities
- Coordinate vehicle servicing, inspections, repairs and MOT scheduling
- Monitor vehicle arrivals and follow up on late vehicle returns
- Raise, update and close workshop job cards
- Maintain accurate fleet and vehicle records
- Support fleet compliance by ensuring servicing and maintenance documentation is complete
- Process invoices and maintain service records
- Order vehicle parts, workshop consumables and office supplies
- Handle warranty administration
- Produce reports and assist with month‑end administration
- Update KPI information and fleet databases
- Answer telephone and e‑mail enquiries professionally
- Support the Fleet Engineering team with day‑to‑day administration
- Ensure all documentation complies with company and legislative requirements
Essential Experience
- You must have experience in one of the following roles: Fleet Administrator, Automotive Service Administrator, Workshop Administrator, Service Advisor, Fleet Maintenance Administrator, Commercial Vehicle Administrator, Transport Administrator with fleet maintenance responsibilities, Service Controller.
- You must also have experience working in one of these industries: Main Dealer, Independent Garage, Commercial Vehicle Workshop, HGV or PSV Operator, Bus or Coach Company, Fleet Management Company, Vehicle Hire Company, Transport or Logistics Company with an in‑house workshop.
Essential Skills
- Previous automotive or fleet administration experience
- Understanding of vehicle servicing and maintenance schedules
- Knowledge of fleet compliance documentation
- Excellent administration and organisational skills
- Accurate data entry skills
- Good Microsoft Office knowledge
- Strong communication skills
- Ability to prioritise workload in a busy workshop environment
- Ability to work independently and as part of a team
What We Offer
- £30,000 salary
- Monday‑Friday working (no weekends)
- Free on‑site parking
- Permanent full‑time position
- Friendly working environment
- Long‑term career opportunities
Fleet Administrator (Automtive) in Hounslow employer: More To Motor
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