Job Description
To provide an efficient and effective reception and clerical support service within the school.
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Requirements\n
This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.
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Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.
Responsibilities\n
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- To provide a general reception service to members of the public and visitors to the school.
- General clerical duties.
- Typing/word processing.
- Book keeping as required.
- Other duties.
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The Individual\n
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- Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
- Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
- Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
- 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
- Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
- Ability to use initiative when required
- Flexible in approach and open to different ways of working
- Self-confidence and self-motivated
- Effective communication skills: oral and written
- Excellent interpersonal skills
- Ability to record information accurately
- Strong customer care skills and focus
- Ability to work on own and as part of a team
- Sound knowledge of software packages e.g. Microsoft Office
- Ability to demonstrate a high standard of numeracy and literacy
- Effective organisational skills/time management with the ability to respond to conflicting and competing demands
- Ability to prioritise workload, in accordance with objectives and targets
- Ability to relate well with all levels of staff
- Willingness to accept direction/delegation
- Appreciation, acceptance of and commitment to importance of confidentiality
- Ability to work in a shared office
- Flexibility to meet the needs and demands of the service.
- Ability to work in different offices dependent on the service
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Working Pattern:
\n Wednesday: 12.45pm to 4.00pm
\n Thursday: 8.15am to 4.00pm (less 30 minute lunch break)
\n Friday: 8.15am to 1.45pm
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Closing Date: 20 November 2026
\n Starting Salary: £26,898.95 (pro rata)
\n £14.27 per hour
\n 16 hours per week - (term time only)
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For further information contact: Milne's High School, telephone 01343 820611, email admin.milneshigh@moray-edunet.gov.uk
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Clerical Assistant - MOR12362 in Fochabers employer: Moray Council
East End Primary School is an exceptional employer, offering a supportive and collaborative work environment that prioritises the professional development of its staff. With a strong commitment to fostering a culture of inclusivity and continuous improvement, teachers are encouraged to innovate within the curriculum while receiving guidance and support from experienced colleagues. Located in a vibrant community, the school provides unique opportunities for meaningful engagement with students and their families, making it a rewarding place to grow your teaching career.
