Job Description
To be part of the Council’s Information Governance (IG) Service and assist with ensuring compliance with the Council’s IG obligations.
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This role will focus on assisting with the Council’s Corporate Information Storage solutions, namely the Closed Records Store(s)(CRS).
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Requirements\n
Assist with the running of Corporate Information Storage solutions, inc. the Closed Records Store(s) (CRS) and maintaining the fabric of the CRS.
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Assist with the CRS collections; including updating the records register, the physical collection of new boxes/records to be accessioned, re-boxing records as required and, physically pulling out records either for retrieval or destruction.
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Support with drafting and reviewing written policies, procedures and guidance documents, specifically for the CRS Responding to, and advising on, enquiries from Services.
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The Individual\n
Experience of methodical work requiring attention to detail
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2 Higher Grades or equivalent, preferably including English
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Drivers Licence
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Organised and adaptable
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Self confident and self
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Ability to undertake own administration using Microsoft office packages
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High level of accuracy in work and attention to detail
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Good IT skills
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Appreciation and acceptance of, and commitment to, the importance of confidentiality
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Effective organisational and time management
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Willing to accept direction/ delegation
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Able to communicate clearly both verbally and in writing
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You will be expected to travel efficiently and effectively between various work locations within Moray to meet the operational requirements of the Service. Due to the rural nature of Moray, this is normally undertaken by use of a car/van
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Ability to work with physical records; including manual handling of boxes, and ability to work at height (i.e. platformed ladder)
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Manual handling of records within Closed Records Store
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Ability to work flexibly to meet the needs and demands of the service
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Ability to work in different offices/locations dependent on requirements
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Ability to work in an open plan/shared office
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Temporary position for 12 months
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Closing Date: 4th September 2026
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Salary: £27,671.80 - £29,292.90
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Grade: 4
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Hourly Rate: Starting from £14.68
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Hours per week: 21.75 hours
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Proposed Interview Dates: 23 / 24 September 2026
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For all enquires please contact Aileen Scott, Service Manager Legal Services by email: Aileen.Scott@moray.gov.uk
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Information Governance Records Assistant (Temporary) - MOR12090 in Elgin employer: Moray Council
Moray Council Catering Services is an excellent employer, offering a supportive work environment where every team member plays a vital role in promoting the health and well-being of pupils across the region. With a commitment to employee growth and a focus on work-life balance, our diverse workforce thrives in delivering high-quality meals in a collaborative atmosphere. Join us in making a meaningful impact while enjoying the benefits of working within the largest catering operation in Moray.
