At a Glance
- Tasks: Provide HR support and clerical assistance in a busy office environment.
- Company: Join a dynamic team within the Human Resources Section.
- Benefits: Competitive salary, flexible hours, and valuable work experience.
- Other info: Opportunity to work in a supportive team with career growth potential.
- Why this job: Gain hands-on experience in HR while developing essential administrative skills.
- Qualifications: 4 SQA standard grades or equivalent, including English; clerical experience preferred.
The predicted salary is between 31650 - 40000 £ per year.
To provide an employment administration service and the first level HR Advice line. Also to provide clerical support for the teams in Human Resources Section.
Requirements
- Employment Administration
- Assist in Information Management
- HR Advice Line
- Recruitment
- Clerical Support to HR teams
- Service Improvement
The Individual
- Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, e-mail, intra/internet.
- Clerical/administration/typing experience
- Experience of utilising a range of computer packages including Microsoft Office
- 4 SQA standard grades or equivalent at level 3 or above, preferably including English
- Flexible approach to work and an ability to work under pressure
- Ability to record information accurately
- Self motivated
- Strong customer care skills and focus
- Ability to work on own initiative and as part of a team
- Confident, efficient and reliable
- Understanding of key interpersonal skills
- Willingness and ability to tackle issues sensitively, discretely and in confidence
- Effective organisational skills/time management with the ability to respond to conflicting and competing priorities
- Ability to communicate effectively, both verbally and in writing
- Ability to relate well with all levels of staff
- Strong team working skills
- Willingness to accept direction/delegation
- Appreciation, acceptance of and commitment to importance of confidentiality
- Approachable, tactful and helpful manner
- Flexible to meet the needs and demands of the service
- Ability to work in a shared office
- Ability to work in different offices subject to the needs of the service
Under the Disclosure (Scotland) Act 2020, the successful candidate will be required to undertake a Disclosure Check.
Closing Date: 14 August 2026
Salary: £26,898 (pro rata)
Hourly Rate: £14.27
Hours Per Week: 14.5 hours
Working Hours/Days: Thursday and Friday 8.45am to 5pm
For all enquiries please contact Linda Duncan, 01343 563007 or Linda.Duncan@moray.gov.uk
Clerical Assistant - MOR12070 in Elgin employer: Moray Council
Moray Council Catering Services is an excellent employer, offering a supportive work environment where every team member plays a vital role in promoting the health and well-being of pupils across the region. With a commitment to employee growth and a focus on work-life balance, our diverse workforce thrives in delivering high-quality meals in a collaborative atmosphere. Join us in making a meaningful impact while enjoying the benefits of working within the largest catering operation in Moray.
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Assistant - MOR12070 in Elgin
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Moray Council.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Moray Council looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Clerical Assistant - MOR12070 in Elgin
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Moray Council, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Moray Council.
How to prepare for a job interview at Moray Council
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Moray Council. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Moray Council. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
