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- Tasks: Provide reception and clerical support in a busy school environment.
- Company: Seafield Primary School, a welcoming and supportive educational institution.
- Benefits: Competitive hourly wage, term-time working, and a chance to make a difference.
- Why this job: Join a dynamic team and gain valuable experience in administration and customer service.
- Qualifications: 4 SQA standard grades or equivalent, including English and Maths.
- Other info: Temporary maternity cover with flexible working hours and potential for growth.
The predicted salary is between 25000 - 26000 £ per year.
To provide an efficient and effective reception and clerical support service within the school.
Responsibilities
- To provide a general reception service to members of the public and visitors to the school.
- General clerical duties.
- Typing/word processing.
- Book keeping as required.
- Other duties.
The Individual
- Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet.
- Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public.
- Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis.
- 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic).
- Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait (or equivalent working knowledge of Microsoft software packages).
- Ability to use initiative when required.
- Flexible in approach and open to different ways of working.
- Self-confidence and self-motivated.
- Effective communication skills: oral and written.
- Excellent interpersonal skills.
- Ability to record information accurately.
- Strong customer care skills and focus.
- Ability to work on own and as part of a team.
- Sound knowledge of software packages e.g. Microsoft Office.
- Ability to demonstrate a high standard of numeracy and literacy.
- Effective organisational skills/time management with the ability to respond to conflicting and competing demands.
- Ability to prioritise workload, in accordance with objectives and targets.
- Ability to relate well with all levels of staff.
- Willingness to accept direction/delegation.
- Appreciation, acceptance of and commitment to importance of confidentiality.
- Ability to work in a shared office.
- Flexibility to meet the needs and demands of the service.
- Ability to work in different offices dependent on the service.
This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme. Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.
Temporary maternity cover starting February 2026.
Closing Date: 13 February 2026.
Starting Salary: £25,994.15 (pro rata) £13.79 per hour 15.25 hours per week (47 week contract, i.e. term time working plus balance of days to be worked during school holiday periods).
Work Pattern: Monday to Thursday, 1.00pm to 3.15pm & Friday 8.00am to 3.15pm.
For further information contact: the Head Teacher, Seafield Primary School, telephone 01343 547792, email admin.seafieldp@moray-gov.gov.uk.
Clerical Assistant - MOR11509 in Elgin employer: Moray Council
Contact Detail:
Moray Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - MOR11509 in Elgin
✨Tip Number 1
Get to know the school! Research Seafield Primary School and understand its values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since you'll be dealing with the public and staff, it’s crucial to convey your thoughts clearly. Try role-playing common scenarios you might face at the reception to boost your confidence.
✨Tip Number 3
Show off your tech skills! Brush up on Microsoft Office and any other software mentioned in the job description. You could even create a small portfolio showcasing your typing speed or examples of documents you've created.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Clerical Assistant - MOR11509 in Elgin
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences match the job description. We want to see how you can bring your unique flair to the role of Clerical Assistant!
Show Off Your Tech Skills: Since this role involves using various software packages, don’t forget to mention your experience with Microsoft Office and any other relevant tools. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Keep It Clear and Concise: When writing your application, aim for clarity. Use straightforward language and get to the point quickly. We appreciate a well-organised application that’s easy to read and understand.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Moray Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Clerical Assistant. Familiarise yourself with tasks like reception duties, clerical support, and using software packages like Microsoft Office. This will help you confidently discuss how your skills align with the job.
✨Show Off Your Tech Skills
Since the role requires experience with various technologies, be prepared to talk about your proficiency with tools like Excel, Access, and any other relevant software. Bring examples of how you've used these tools in previous roles to streamline processes or improve efficiency.
✨Demonstrate Your Customer Care Skills
As you'll be dealing with the public and visitors, it's crucial to showcase your strong customer care skills. Think of specific instances where you've successfully handled inquiries or resolved issues, and be ready to share these during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle conflicting demands and prioritise tasks. Prepare by thinking of examples from your past experiences where you've had to juggle multiple responsibilities effectively. This will demonstrate your organisational skills and flexibility.
