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- Tasks: Provide reception and clerical support in a busy school environment.
- Company: Join a vibrant school community dedicated to education and student success.
- Benefits: Enjoy a competitive salary, flexible hours, and the chance to work during term time.
- Why this job: Gain valuable experience in administration while making a positive impact on students' lives.
- Qualifications: 4 SQA standard grades or equivalent, plus relevant clerical experience and IT skills.
- Other info: Opportunity to work in different offices and develop your organisational skills.
The predicted salary is between 24000 - 25000 £ per year.
To provide an efficient and effective reception and clerical support service within the school.
Responsibilities:
- To provide a general reception service to members of the public and visitors to the school.
- General clerical duties.
- Typing/word processing.
- Bookkeeping as required.
- Other duties.
The Individual:
- Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet.
- Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public.
- Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis.
- 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic).
- Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ECDL/Clait (or equivalent working knowledge of Microsoft software packages).
- Ability to use initiative when required.
- Flexible in approach and open to different ways of working.
- Self-confidence and self-motivated.
- Effective communication skills: oral and written.
- Excellent interpersonal skills.
- Ability to record information accurately.
- Strong customer care skills and focus.
- Ability to work on own and as part of a team.
- Sound knowledge of software packages e.g. Microsoft Office.
- Ability to demonstrate a high standard of numeracy and literacy.
- Effective organisational skills/time management with the ability to respond to conflicting and competing demands.
- Ability to prioritise workload, in accordance with objectives and targets.
- Ability to relate well with all levels of staff.
- Willingness to accept direction/delegation.
- Appreciation, acceptance of and commitment to importance of confidentiality.
- Ability to work in a shared office.
- Flexibility to meet the needs and demands of the service.
- Ability to work in different offices dependent on the service.
Closing Date: 2 May 2025
Starting Salary: £24,995.10 (pro rata) £13.26 per hour 25 hours per week - 47.15 week contract, i.e. term time plus additional days worked during the school holidays.
For further information contact: the School Support Co-ordinator, Keith Grammar School, telephone 01542 882461.
Clerical Assistant/Typist - MOR10622 employer: Moray Council
Contact Detail:
Moray Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant/Typist - MOR10622
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Microsoft Office and Seemis. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a busy office environment. Be prepared to share examples of how you managed multiple tasks and maintained organisation under pressure, as this is crucial for the role.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since the role involves interacting with the public and staff, being able to convey information clearly and confidently will be key to your success.
✨Tip Number 4
Show your flexibility and willingness to adapt to different working environments. Prepare to discuss how you've successfully adjusted to changing demands in past roles, as this aligns well with the job's requirements.
We think you need these skills to ace Clerical Assistant/Typist - MOR10622
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant clerical and typing experience. Include specific examples of your work in busy office environments and your proficiency with software packages like Microsoft Office and Excel.
Craft a Strong Cover Letter: In your cover letter, emphasise your customer care skills and ability to work both independently and as part of a team. Mention your flexibility and willingness to adapt to different working conditions, as these are key for this role.
Showcase Your Skills: Clearly outline your qualifications, such as any advanced keyboard qualifications or certifications in typing and word processing. Highlight your effective communication skills and ability to manage time and priorities effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is crucial for a clerical assistant role.
How to prepare for a job interview at Moray Council
✨Showcase Your Clerical Experience
Be prepared to discuss your previous clerical and administrative roles. Highlight specific tasks you've handled, such as typing reports, managing filing systems, or handling cash. This will demonstrate your relevant experience and ability to thrive in a busy office environment.
✨Demonstrate Your Tech Savvy
Familiarity with software packages like Microsoft Office, Excel, and Access is crucial. During the interview, mention any specific projects where you used these tools effectively. If possible, provide examples of how you've used technology to improve efficiency in your previous roles.
✨Emphasise Communication Skills
Effective communication is key for a Clerical Assistant. Be ready to share examples of how you've successfully interacted with the public and colleagues. Discuss any experiences that showcase your oral and written communication skills, as well as your ability to maintain confidentiality.
✨Exhibit Flexibility and Initiative
The role requires a flexible approach and the ability to work independently or as part of a team. Prepare to discuss situations where you've had to adapt to changing demands or take the initiative to solve problems. This will show your potential employer that you're ready to meet the needs of the service.
