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- Tasks: Provide reception and clerical support in a busy school environment.
- Company: Join a supportive school community dedicated to student success.
- Benefits: Competitive salary, flexible hours, and valuable experience in administration.
- Why this job: Gain hands-on experience while making a positive impact in education.
- Qualifications: Experience in clerical roles and proficiency in Microsoft Office required.
- Other info: Temporary position until March 2026 with opportunities for growth.
The predicted salary is between 25000 - 26000 £ per year.
Job Description
To provide an efficient and effective reception and clerical support service within the school.
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Responsibilities
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- To provide a general reception service to members of the public and visitors to the school.
- General clerical duties.
- Typing/word processing.
- Book keeping as required.
- Other duties.
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The Individual
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- Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
- Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
- Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
- 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
- Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
- Ability to use initiative when required
- Flexible in approach and open to different ways of working
- Self-confidence and self-motivated
- Effective communication skills: oral and written
- Excellent interpersonal skills
- Ability to record information accurately
- Strong customer care skills and focus
- Ability to work on own and as part of a team
- Sound knowledge of software packages e.g. Microsoft Office
- Ability to demonstrate a high standard of numeracy and literacy
- Effective organisational skills/time management with the ability to respond to conflicting and competing demands
- Ability to prioritise workload, in accordance with objectives and targets
- Ability to relate well with all levels of staff
- Willingness to accept direction/delegation
- Appreciation, acceptance of and commitment to importance of confidentiality
- Ability to work in a shared office
- Flexibility to meet the needs and demands of the service.
- Ability to work in different offices dependent on the service
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This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.
Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.
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Temporary appointment until March 2026
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Closing Date: 30 October 2025
Starting Salary: £25,994.15 (pro rata)
£13.79 per hour
34.5 hours per week – 47.15 week contract, ie term time working plus balance of days to be worked during school holiday periods
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For further information contact: the School Support Co-ordinator, Forres Academy, telephone 01309 672271, email admin.forresacad@moray-edunet.gov.uk
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Clerical Assistant - MOR11189 employer: Moray Council
Contact Detail:
Moray Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - MOR11189
✨Tip Number 1
Get to know the school! Research their values and mission. When you walk in for that interview, show them you’re not just another candidate but someone who genuinely cares about their community.
✨Tip Number 2
Practice your communication skills. You’ll be dealing with the public and staff, so being clear and confident is key. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with Microsoft Office and other software. Maybe even bring a portfolio of your work to demonstrate your typing and clerical prowess.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can set you apart from other candidates. And remember, apply through our website for the best chance at landing that job!
We think you need these skills to ace Clerical Assistant - MOR11189
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your clerical experience and skills that match the job description. We want to see how your background fits with our needs, so don’t be shy about showcasing your relevant experience!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Clerical Assistant role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with us.
Show Off Your Tech Skills: Since we’re looking for someone with solid IT skills, make sure to mention your experience with Microsoft Office and any other relevant software. If you’ve got advanced typing qualifications, flaunt them – they’ll definitely catch our eye!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Moray Council
✨Know Your Stuff
Make sure you’re familiar with the job description and responsibilities. Brush up on your clerical skills, especially typing and using Microsoft Office. Being able to talk confidently about your experience with relevant technology will impress the interviewers.
✨Show Off Your Customer Care Skills
Since this role involves dealing with the public, be prepared to discuss your customer service experience. Think of examples where you’ve handled inquiries or resolved issues effectively. This will demonstrate your strong interpersonal skills.
✨Be Organised and Flexible
The job requires effective organisational skills and the ability to manage competing demands. Prepare to share how you prioritise tasks and adapt to changing situations. A good example could be a time when you successfully juggled multiple responsibilities.
✨Ask Questions
At the end of the interview, don’t forget to ask questions! This shows your interest in the role and the school. You might want to inquire about the team you'll be working with or how they handle busy periods. It’s a great way to engage with the interviewers.
